South Dakota

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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:04pm on Monday, May 6, 2019. The following council members answered to roll call Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Ron Dvorak and Victor Settje. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green and Jason Alberts, Chief of Police Joel Neuman, and Peggy Schelske.

A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.

A motion was made by Asche, second by Bietz to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

The bills were presented and a motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC     Employee Insurance     $269.77
ARAMARK     Library Institute Dining     $95.00
ARAMARK     CareGuard Mats - April     $47.59
B-Y WATER DISTRICT     5,472,000 Gallons     $17,080.20
BOB GREEN     Reimburse: Supplies     $517.25
BROSZ ENGINEERING, INC     Chip Seal Plans     $3,500.00
BROWN & SAENGER     Expense Checks     $165.00
CENTRAL FARMERS COOP     Tire O-Ring, Diesel, Battery     $350.55
CENTRAL STATES LAB     Chemicals     $2,460.71
CITY OF SCOTLAND     Deposits: S. Haase     $58.69
CITY EMPLOYEE WAGES     Council, Mayor     $2,955.21
CITY EMPLOYEE WAGES     Finance Office     $2,328.57
CITY EMPLOYEE WAGES     Library     $1,057.14
CITY EMPLOYEE WAGES     Police     $2,374.92
CITY EMPLOYEE WAGES     Streets     $2,511.58
CITY EMPLOYEE WAGES     Sewer      $1,527.45
DAKOTA DATA SHRED     Equipment Rental     $16.00
FISCHER ELECTRIC     Photo Eye     $63.37
GOGLIN FUNERAL HOME     Bronze Memorial     $410.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $416.91
IRS     Employee Withholding     $3,546.73
KENT LEHR     Attorney Fees     $142.10
MAIN STOP     Gasoline     $512.16
MICHELLE KASS     Reimburse: Library Institute     $10.00
MYERS SANITATION     Residential Garbage Service     $4,826.75
NORTHERN STATE UNVERSITY     Library Institute Housing     $100.00
NORTHWESTERN ENERGY     Electricity, Natural Gas     $5,542.83
PURCHASE POWER     Postage     $604.50
SANITATION PRODUCTS INC     Sweeper Parts     $624.00
SCHUURMANS FARM SUPPLY     Mower Parts     $141.43
SCOTLAND HARDWARE     Repairs/Maint & Supplies     $103.97
SCOTLAND JOURNAL     Notices, Ads     $256.44
SCOTLAND OIL COMPANY     Gasoline, Diesel, Battery     $1,126.53
SCOTLAND REDI-MIX     Gravel     $250.00
SD CHILD SUPPORT     Monthly Payment     $679.38
SD DEPT OF REVENUE - SALES TAX     Sales Tax: Garbage     $334.66
SD DEPT OF REVENUE - WATER SAMPLE     Samples: Water & Sewer     $247.00
SD RETIREMENT     Employee Retirement     $1,670.36
SYROLLA HAASE     Deposit     $16.31
TYNDALL NAPA     Mower, Ford Ranger, F700 Truck, 3500 Dodge     $321.93
VAN DIEST     West Nile Spray     $2,842.10
VERIZON     Police Mobile Broadband     $40.01
VISION SERVICE PLAN     Employee Vision Insurance     $34.84
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $2,406.96

Ambulance Bills Presented By:
AMBILL ASSOCIATES     Claims: March (11)     $385.00
AMBULANCE WAGES     On Call / Trips     $893.45
IRS     Employee Withholding     $159.37
JIM MARUSKA     Reimburse: Meal     $22.62
LANDMANN JUNGMAN MEM HOSP     Ambulance Trip - Nurse     $80.00
MATHESON TRI-GAS INC     Oxygen     $25.09
PHYSIO-CONTROL     Annual Maint Agreement     $1,528.80
SCOTLAND HARDWARE     Supplies     $51.52
TAMMY RUEB     Reimburse: Meal     $24.90

Finance Officer’s Report - In April, 24 notices of intent to disconnect service letters were mailed. A resignation letter was received from Ron Dvorak as council member ward III effective June 1, 2019. A 1-year appointment will have to be made at the June regular meeting.

Police Report - Traffic Enforcement: 17 speeding, 2 others, 3 school zone. Calls of service: 2 domestic, 2 medical, 2 agency assist, 1 phone scam, 5 animal, 1 juvenile welfare check, 2 protection orders, 1 protection order violation, 1 juvenile arrest, 1 funeral traffic assist, 1 training class at Tyndall, assist school with 2nd grade bike safety, assist school with Prom pbt’s, narcotic dog at the school, health fair at the Youth Center, juvenile assist at school.

City Maintenance Employee Report - Getting ready for spring, State Street is still mush, Getting started at the pool by pumping it out, First round of mowing done, Bath houses open for season, and Jason passed his spraying tests.

Council Concerns/Committee Reports:
Asche - Close Sixth Street (Poplar to Cherry) during ball games at the small ball field and on Sports Day.
Bietz - Drainage west side of town on Main Street.  Disappointed in the county equalization process.
Barrett - None
Thum - Residents like seeing the police officer out patrolling.
Hofer - Discussion on enforcing Premises and Buildings Chapter 8.03 and Abandoned, Junked, Dismantled, or Inoperative Motor Vehicles Chapter 16.02.

Cement Pad/Sidewalk - Bids were opened for the project.
                Bid #1:  Smith     $2,750.00  (4’x94’x5”)
                Bid #2:  Suess     $2,661.14  (4’x89’x5”)
                Cement Pad:
                Bid #1:  Smith     $8,815.00  (15’x94’x8”)
                Bid #2:  Suess     $7,112.32  (15’x89’x8”)
Tabled to June meeting to clarify 94’ verses 89’.

Community Chip Seal Update - Nothing new to report.

Curb, Gutter, Storm Drainage update - Waiting on land owner approval.

Restricted Site Use Update - Bult received noticed that our application has been received and reviewed. Green reviewed the draft permit and was to send in any suggested changes to DENR as soon as possible. Since there was no comments or suggestions in writing by Friday, May 3 the draft permit is considered approved. Once the draft permit is approved, DENR will proceed with a public notice in cities legal paper. If no comments or objections are received within 30 days of the public notice date, the permit will be issued.  

Water/Sewer Service Availability Charge - Tabled to gather more information.

A motion was made by Thum, second by Asche to adjourn the 2018 - 2019 City Council Meeting at 5:38pm. All voted in favor. Motion carried.                                                                                                                                                                                         

                                                                                                                Cutis Hofer, Mayor         

                    Tanya Bult, Finance Officer

Oath of Office - The oath of office was given by Finance Officer Bult to the 2019 - 2020 Mayor Curtis Hofer and council members Tim Asche, Randy Thum, and Sean Barrett.

The 2019 - 2020 City Council Meeting was called to order by Mayor Hofer at 5:40pm on Monday, May 6, 2019.

The following council members answered to roll call Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum.

2019 - 2020 City Council & Committee Appointments - A motion was made by Bietz to nominate Randy Thum as Council President, second by Asche. Asche ceased nominations second by Bietz. All voted in favor. Motion carried. A motion was made by Asche to nominate Sean Barrett as Council Vice President, second by Bietz. Thum ceased nominations second by Bietz. All voted in favor. Motion carried.

2019 - 2020 City Council Appointments
Mayor                                                                                                                                                      Curtis Hofer
Council President                                                                                                                                    Randy Thum
Council Vice President                                                                                                                            Sean Barret

Council Member                                                                                                                                     Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak             
                                                                                                                                                                Victor Settje
Historical Preservation                                                                                                                           Tanya Bult
Finance Officer                                                                                                                                       Tanya Bult
City Attorney                                                                                                                                           Kent Lehr
Librarian                                                                                                                                                  Michelle Kass
Cemetery Sexton                                                                                                                                    Tanya Bult
Custodian of Records                                                                                                                              Tanya Bult
                                                                                                                                                                Tim Asche
                                                                                                                                                                Randy Thum
City Health Officer                                                                                                                                  Dr. Larissa Sanger
Chief of Police                                                                                                                                        Joel Neuman
City Plumber                                                                                                                                           Larry Auch
Official Newspaper                                                                                                                                 Scotland Journal
Official Depository                                                                                                                                  F & M State Bank
City Engineer                                                                                                                                          Kim McLaury
City Hall Rental                                                                                                                                       Tanya Bult
City Superintendents & Certified Operators                                                                                           Bob Green  
                                                                                                                                                               Jason Alberts
Civil Defense Director                                                                                                                             Sean Barrett

2019 - 2020 Committee Appointments
Southern Missouri Waste Compact                                                                                                       Tim Asche
District III Representative                                                                                                                       Curtis Hofer
Fire                                                                                                                                                         Sean Barrett
                                                                                                                                                               Randy Thum
Water & Sewer                                                                                                                                       Tim Asche
                                                                                                                                                                Ron Dvorak
                                                                                                                                                                Randy Thum
Lights & Power                                                                                                                                       Tim Asche
                                                                                                                                                                Victor Settje
Streets & Alleys                                                                                                                                      Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak
Cemetery & Parks                                                                                                                                   Dennis Bietz
                                                                                                                                                                Randy Thum
Buildings & Insurance                                                                                                                             Tim Asche
                                                                                                                                                                Ron Dvorak
Finance & Purchasing                                                                                                                             Ron Dvorak
                                                                                                                                                                Victor Settje
Swimming Pool                                                                                                                                       Sean Barrett
                                                                                                                                                                Randy Thum           
Emergency Care Council                                                                                                                        Tim Asche
                                                                                                                                                                Victor Settje
Code Enforcement                                                                                                                                  Curtis Hofer
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak
Board of Health                                                                                                                                      Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Victor Settje
Yard Waste (Rubble Site)                                                                                                                       Randy Thum
Library Board                                                                                                                                          Tim Asche
Economic Development                                                                                                                          Victor Settje

Cemetery/ Park Spraying - The city received one quote this year for spraying the cemetery and park. Bob’s Lawncare: Cemetery @ $1,600.00 each application and Park @ $320.00 each application. A motion was made by Thum, second by Bietz to award the cemetery/Park spring spraying to Bob’s Lawncare. A request to spray 24d was suggested as the discussion on seeding in the fall will continue.  All voted in favor. Motion carried.

Crack Seal Bids - A motion was made Asche, second by Barrett to approve crack sealing at $0.64 per linear foot to Topkote spending up to $12,000. All voted in favor. Motion carried.

Malt Beverage/SD Farm Wine Licenses - A motion was made by Thum, second by Bietz to approve the RB (on-off sale) Malt Beverage/SD  Farm Wine licenses for Jessica Haase or Jody Haase d/b/a  Main Stop, Robert & Linda Lawrence d/b/a  Scottie Stop, and GF Buche Co d/b/a  Cash Smart. All voted in favor. Motion carried.

Resolution 2019-01 Water Surcharge - Resolution #2019-01
A resolution establishing water customer user charges and rates for the use of water utilities of the City of Scotland.

Thum introduced the following resolution and moved for its adoption:

Be it resolved by the City Council of the City of Scotland, Bon Homme County, South Dakota:

Whereas, the City has previously established rates which are to be paid to the City by every user whose premises are served by a connection to the City’s Water, and;

Whereas, it is necessary to alter said rates;

Now therefore be it resolved that the rates for the City of Scotland Municipal Water Utility shall be computed as follows: 
a.      Residential and commercial Purchasers: The minimum amount of the $15.00 per calendar month, and
b.      Residential and Commercial Purchasers: The sum of $5.00 per thousand gallons of usage per calendar month from 1,001 to 10,000 gallons. The sum of $4.35 per thousand gallons of usage per calendar month from 10,001 to 30,000 gallons. The sum of $4.05 per thousand gallons of usage per calendar month from 30,001 to 999,999,999 gallons.
c.       Non-resident Purchasers: Purchasers who receive water outside of the city limits of the City of Scotland shall pay one and one-half (1/2) times the aforementioned rates listed for Resident Purchasers.
d.      Bulk Water Purchasers: Purchasers who receive bulk water from the City of Scotland Water Plant shall pay $5.00 per 1,000 gallons.
e.      The sum of $5.00 per month per user of the water utility to be dedicated toward the
Payment of the Water Meter Project Surcharge issued within the rate structure referenced in parts a and b above.

All previous water rate ordinances herewith are expressly repealed.

Bietz seconded the motion, and after full and complete discussion, the resolution was unanimously adopted on roll call vote.

This resolution shall be in full force and take effect on May 1, 2019.

                                                                                                Curtis Hofer, Mayor

                   Tanya Bult, Finance Officer

Set meeting date for the June Meeting - The meeting will be on Monday, June 10, 2019 at 5:00pm.

With no further business to discuss a motion was made by Thum, second by Bietz to adjourn the meeting at 6:03pm. All voted in favor. Motion carried.

                                                                                                                Curtis Hofer, Mayor       

                   Tanya Bult, Finance Officer