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South Dakota

The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, May 9, 2022. The following council members answered to roll call Tim Asche, Jerry Nelson, Dennis Bietz, Randy Thum and Sean Barrett (5:04pm). Those council members absent were Randy Abbink. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Chief of Police Corrinna Wagner, Agnes Thum, Marvin Thum, Myles Runyon, Peggy Schelske, Mark Kelley, Jim Maruska (5:28pm), and Mark Maggs (5:49pm).

A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.

A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

A motion was made by Bietz, second by Nelson to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
AFLAC     Employee Insurance     $281.88
AMAZON     Library Books, Printer     $634.41
B-Y WATER DISTRICT     5,862,000 Gallons     $18,289.20
BLUE 360 MEDIA     SD Criminal & Traffic Manual     $92.82
CENTRAL FARMERS COOP     Diesel      $167.93
CITY EMPLOYEE WAGES     Council/Mayor     $3,647.82
CITY EMPLOYEE WAGES     Finance Officer      $2,600.19
CITY EMPLOYEE WAGES     Library      $684.29
CITY EMPLOYEE WAGES     Police/Code Enforcement     $2,655.76
CITY EMPLOYEE WAGES     Streets     $1,667.04
CITY EMPLOYEE WAGES     Water     $2,274.46
CITY OF SCOTLAND     Water/ Sewer Bills     $383.47
DEMCO, INC     Library Supplies     $74.73
FARMERS & MERCHANTS STATE BANK     Auto Pay - April     $24.17
FISCHER ELECTRIC     South Lift Station     $51.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $415.82
HENKE TRACTOR REPAIR     Clutch, Sprocket Kit     $92.31
IRS     Employee Withholding     $3,400.68
KAY PARK RECREATION     5 Row Bleachers     $4,872.00
MAIN STOP     Gasoline     $939.53
MCLAURY ENGINEERING     Sewer Study Project     $1,391.25
MYERS SANITATION     Residential Garbage Service     $5,526.65
NORTHWESTERN ENERGY     Electricity, Natural Gas     $7,653.09
ONE OFFICE SOLUTION     Office Supplies     $285.99
SCHUURMANS FARM SUPPLY     Filter, Hyd Suction     $103.36
SCOTLAND ATHLETIC ASSOCIATION     Donation     $2,000.00
SCOTLAND CHAMBER OF COMMERCE     Donation     $2,000.00
SCOTLAND HARDWARE     Repairs, Maint, Supplies     $312.29
SCOTLAND JOURNAL     Legals, Notices, Ads     $380.09
SCOTLAND OIL     Diesel, Bulb, Oil Change     $498.90
SCOTLAND SCHOOL DISTRICT     1/2 Destiny Tech     $302.25
SCOTLAND YOUTH CENTER     Donation     $3,000.00
SD DEPT OF REVENUE     Malt Beverage Licenses     $450.00
SD DEPT OF REVENUE     Sales Tax: Garbage     $384.51
SD DEPT OF REVENUE     Samples: Water     $15.00
SD ONE CALL     Line Locates - March     $4.48
TECH SLAES CO     Manhole/Lift Station Sampler     $6,080.00
SD RETIREMENT     Employee Retirement     $1,456.30
TYNDALL NAPA     Oil, Battery     $238.37
USA BLUE BOOK     Diffusers, pH/Temp Tester, Chlorine Tester     $2,330.51
VERIZON     Broadband: Police, Water x2     $142.58
VISION SERVICE PLAN     Employee Vision Insurance     $34.84
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $3,037.88

Ambulance Bills Presented By:
AMBULANCE WAGES     On Call / Trips     $637.21
IRS     Employee Withholding     $105.58

Finance Report - In April, 12 notices of intent to disconnect service letters were mailed with disconnection being tomorrow. Dog and Cat licenses are due by May 31st.

Library Report - Billie Jo and Tanya are completing their prep work for library Institute. Library Institute is being held June 12-17 in Aberdeen. The staff is also prepping for summer reading program which is held every Thursday in July.

Police Report - Traffic Enforcement: 2 speed warnings and 1 expired tag. Calls for service: 3 traffic stops, 2 dog complaints, 2 mental subjects, 9 school patrols, 1 motor assist. Reports: 1 Juvenile, 1 transport.   Other: 1 harassment call, 1 juvenile case, 1 citizen complaint, 1 fire pit complaint, 1 served papers, 1 citizen assist.

Maintenance Report - Met with the railroad regarding taking out the curve and widening Stafford Street. Park renovations will start in July after the all school reunion. The new visitor bleachers at the baseball field are in. Cleaning out the pool and prepping for the season. Cemetery fence project is finished.

Public Concerns:
Marvin Thum applauded the council for placing the 15 minute parking signs up to the north of the school however now the school staff is parking in front of his property. He does have some concerns with cars being parked on both sides of Fifth Street as it’s so narrow and becomes a one lane road.

Agnes Thum expressed her concerns for the safety of the children as a retired teacher. 

Council Concerns/Committee Reports:
Asche - None
Nelson - None
Bietz - Non Residents placing trash in city dumpsters. Individuals can be charged with illegal dumping.
Barrett - None
Thum - None  

Board of Adjustments
Variance Hearing - Mark Kelley, 210 Sixth Street, Scotland, SD pursuant to Section 9.0110 of the City of Scotland Municipal Ordinances (SMO) hereby applied for a Variance (Special Exception) to Section 9.0105 of the SMO. He intends to add an addition onto the existing garage on the property located at 210 Sixth Street.  The alley setback should be 5 feet according to Ordinance No. 90110 and is asking for a 3 foot allowance.

Variance, if granted, would be for a 2 foot side setback from the alley line instead of 5 feet. No persons interested appeared and showed cause why such special exception should not be granted. A motion was made by Nelson, second by Bietz to approve the 2 foot side setback from the alley line instead of the 5 feet. All voted in favor. Motion carried.

Alert System - Bult had a zoom presentation with Nixle but waiting on a quote for services.

Waste Water Facility Plan Update - The study work has begun for the lift stations and lagoon. New aeration bubblers have been installed with only one pump running at a time. The purchased test sampler for the manholes and lift stations has been received.

A motion was made by Asche, second by Bietz to adjourn the 2021 - 2022 City Council Meeting at 5:18pm. All voted in favor. Motion carried.                                                                                                                                                                                         

ATTEST:                                                                                               CITY OF SCOTLAND, SOUTH DAKOTA

______________________________                                                ______________________________
Tanya Bult, Finance Officer                                                                 Curtis Hofer, Mayor

Oath of Office - The oath of office was administered to Alderman Ward I Dennis Bietz, 2-year term.

The 2022 - 2023 City Council Meeting was called to order by Mayor Hofer at 5:19pm on Monday, May 9, 2022. The following council members answered to roll call Tim Asche, Dennis Bietz, Sean Barrett and Randy Thum.

Appointment - A motion was made by Asche, second by Thum to appoint Myles Runyon to Ward II for a 1- year term. All voted in favor. Motion carried. The oath of office was administered to Alderman Ward II Myles Runyon, 1-year term.

President - A motion was made by Bietz to nominate Randy Thum as Council President, second by Asche. All voted in favor. Motion carried.

Vice-President - A motion was made by Bietz to nominate Sean Barrett as Council Vice President, second by Thum. All voted in favor. Motion carried.

2022 - 2023 City Council & Committee Appointments - A motion was made by Barrett to approve council and committee appointments, second by Runyon. All voted in favor. Motion carried.

2022 - 2023 City Council Appointments
Mayor                                                                                                                                                      Curtis Hofer

Council President                                                                                                                                    Randy Thum

Council Vice President                                                                                                                            Sean Barrett

Council Member                                                                                                                                     Randy Abbink
                                                                                                                                                               Tim Asche
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Myles Runyon
                                                                                                                                                                Randy Thum

Historical Preservation                                                                                                                           Tanya Bult

Finance Officer                                                                                                                                       Tanya Bult

City Attorney                                                                                                                                           Kent Lehr

Librarian                                                                                                                                                  Tanya Bult

Cemetery Sexton                                                                                                                                    Tanya Bult

Custodian of Records                                                                                                                             Tanya Bult
                                                                                                                                                                Tim Asche
                                                                                                                                                                Randy Thum

City Health Officer                                                                                                                                  Dr. Larissa Sanger

Chief of Police                                                                                                                                         Corrinna Wagner

City Plumber                                                                                                                                           Auch Plumbing

Official Newspaper                                                                                                                                 Scotland Journal

Official Depository                                                                                                                                  F & M State Bank

City Engineer                                                                                                                                         McLaury Engineering

City Hall Rental                                                                                                                                       Tanya Bult

City Superintendents & Certified Operators                                                                                          Chris Simantel 
                                                                                                                                                               Tristan Bult

Civil Defense Director                                                                                                                             Sean Barrett

2022 - 2023 Committee Appointments
Southern Missouri Waste Compact                                                                                                       Curtis Hofer
                                                                                                                                                              Sean Barrett

District III Representative                                                                                                                       Curtis Hofer

Fire                                                                                                                                                         Sean Barrett
                                                                                                                                                                Myles Runyon

Water & Sewer                                                                                                                                       Randy Abbink
                                                                                                                                                               Myles Runyon
                                                                                                                                                               Randy Thum

Lights & Power                                                                                                                                       Tim Asche
                                                                                                                                                                Myles Runyon

Streets & Alleys                                                                                                                                      Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Randy Thum

Cemetery & Parks                                                                                                                                   Dennis Bietz
                                                                                                                                                                Randy Thum

Buildings & Insurance                                                                                                                             Randy Abbink
                                                                                                                                                                Tim Asche

Finance & Purchasing                                                                                                                             Randy Abbink
                                                                                                                                                                Tim Asche

Swimming Pool                                                                                                                                       Sean Barrett
                                                                                                                                                                Randy Thum           

Emergency Care Council                                                                                                                        Randy Abbink
                                                                                                                                                                Tim Asche

Code Enforcement                                                                                                                                  Curtis Hofer
                                                                                                                                                                Randy Abbink
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz

Board of Health                                                                                                                                       Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Myles Runyon

Yard Waste (Rubble Site)                                                                                                                       Randy Thum

Library Board                                                                                                                                          Dennis Bietz

Economic Development                                                                                                                          Tim Asche

Generator Adaptors - A motion was made by Bietz, second by Thum to approve a generator hook up to run water tower and lift stations during a power outage. All voted in favor. Motion carried.

Grass Seeder - A motion was made by Bietz, second by Thum to approve the rental of a grass seeder to seed the cemetery and park. All voted in favor. Motion carried.

Ambulance Service - The ambulance broke down by Parker while in route on a transfer to Sioux Falls. The ambulance service is on the list to have new P25 Compliant Motorola digital radio installed at the cost of $150. The service will still need to purchase the hand held radios one for each ambulance. The state has a program to receive two new lifepaks with an eight year service agreement.  The ambulance service will donate the existing ones to the fire dept if they take over the current service contract. In order to put an on-call schedule together the emt’s are requesting $2 per hour on the week days and $3 per hour on the weekends.

BH County Police Contract - The county is requesting a contract for hours they take coverage for the city when Corrinna is off duty. It was noted the county is only required to respond to felonies and civil process. Mayor Hofer requested a log of all calls made in the past two months within city limits.   

Maggs explained the new reporting system with the option to have it installed on the city police computer at the approximate cost of $5,000. If the city doesn’t purchase the software the arresting officer is required to complete the reports at the county office.

Malt Beverage/SD Wine Renewal Licenses - A motion was made by Barrett, second by Asche to renew the following RB (on-off sale) Malt Beverage/SD Farm Wine licenses for GF Buche Co d/b/a Cash Smart, Jessica Haase or Jody Haase d/b/a Main Stop, and JVS Enterprises, Inc. d/b/a Scotland Hardware. All voted in favor. Motion carried.

Payloader - A motion was made by Thum, second by Runyon to approve the payloader bid from Sourcewell in the purchase amount of $118,499. All voted in favor. Motion carried.

Police Equipment - A motion was made by Bietz, second by Thum to approve the following equipment purchases Motorola P25 Radio at $3,358.15, Taser X26P at $1332.54, and Bodycam 4 garment bundle with transfer software and single dock at $525.00. All voted in favor. Motion carried.

Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Asche, second by Thum to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.

Set meeting date for the June Meeting - The meeting will be on Monday, June 6, 2022 at 5:00pm.

A motion was made by Thum, second by Bietz to hire the following lifeguard Kaelie Derby at $12.00 per hour. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Barrett, second by Bietz to adjourn the meeting at 7:16pm. All voted in favor. Motion carried. 

ATTEST:                                                                                              CITY OF SCOTLAND, SOUTH DAKOTA

______________________________                                                ______________________________
Tanya Bult, Finance Officer                                                                  Curtis Hofer, Mayor