The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, April 10, 2017. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, Sean Barrett, and Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Kim McLaury, Duane Hochstein, and Peggy Schelske. The 6th and 20th of March meeting minutes were approved upon a motion made by Thum, second by Barrett. All voted in favor. Motion carried.
Finance Officer’s Report - In March forty-nine notices of intent to disconnect service letters were mailed out with three being disconnected. All services have since been restored. March Building Permits: Rocky Miller - Steel Roof; Ron Shifley - Enclose Room. It’s that time again for all community public water systems to issue the Annual Drinking Water Report to their customers. It will be published in the local paper with copies for customers to be available upon request at the finance office. The bills were presented and a motion was made by Bouza, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON Library Books & DVD's $574.35
ARAMARK CareGuard Mats: March $54.00
B-Y WATER DISTRICT 4,972,000 Gallons $15,530.20
BROWN & SAENGER Expense Checks $165.00
CENTRAL FARMERS COOP Diesel, Battery, Hyd Oil $242.65
CHASE PEST SERVICE Pest Control - City Hall & Fire Hall $60.00
CITY EMPLOYEE WAGES Finance Office $2,117.04
CITY EMPLOYEE WAGES Library $955.83
CITY EMPLOYEE WAGES Police $3,127.53
CITY EMPLOYEE WAGES Sewer $1,508.04
CITY EMPLOYEE WAGES Streets $1,847.53
CITY OF SCOTLAND Water Deposit - D. Collinge $50.00
DEB DUBRAL Summer Reading Supplies $9.52
FIRST NATIONAL BANK Clean Water #1 $4,358.43
FIRST NATIONAL BANK Clean Water #2 $10,523.60
FIRST NATIONAL BANK Drinking Water #1 $2,791.53
FRONTLINE PLUS FIRE & RESCUE Annual Siren Contract $250.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $428.01
IRS Employee Withholding $3,015.24
KENT LEHR Attorney Fees $197.40
LUVERNE TRUCK EQUIPMENT Police Truck - Nerf Step Pads $30.94
LYLE SIGNS, INC Truck Route Signs $205.12
MAIN STOP Gasoline $106.88
MCLEOD'S PRINTING & OFFICE Election Supplies $50.75
MYERS SANITATION Residential Garbage Service $4,812.00
NORTHWESTERN ENERGY Electricity / Natural Gas $5,897.14
PITNEY BOWES LLC Postage Machine Lease $194.10
PURCHASE POWER Postage $604.50
SCOTLAND ATHLETIC ASSOCIATION Donation $2,000.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $39.88
SCOTLAND JOURNAL Notices & Ads $474.39
SCOTLAND OIL CO Gasoline & Diesel $369.88
SCOTTIE STOP Gasoline $107.26
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $354.22
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD MUNICIPAL LEAGUE District Meeting $80.00
SD ONE CALL Line Locates - Feb & March $19.04
SD RETIREMENT Employee Retirement $1,555.96
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,779.96
YANKTON FIRE & SAFETY CO Fire Extinguishers: Test & Check $326.00
YANKTON JANITORIAL SUPPLY Park & Rec Bathroom Supplies $334.80
Ambulance Bills Presented By:
AMBILL ASSOC Claims: Feb (7) $245.00
AMBULANCE WAGES On Call / Trips $535.63
AVERA HEART HOSPITAL 3 - AED Battery & Pads $90.00
IRS Employee Withholding $88.74
JIM MARUSKA Reimburse: Mileage, Meal, Pop $174.35
MATHESON TRIGAS Oxygen $56.15
SCOTLAND HARDWARE Battery, Wet Vac, Filter $221.86
Chief of Police - Traffic Enforcement - Parking: 1; Other: 7. Responded to - Parking: 3; Mental Health: 1; Alarm: 1; Funeral: 2; Misc: 7; Crash: 2; Agency Assist: 1; Welfare Check: 3; Animal: 4; Knock & Talk: 1. Reports - Crashes: 2; Code Violation: 1. Code Enforcement - Open: 6; Closed: 2. Other - Finger printed two people for B-J Buses.
City Maintenance Report - Snow plow is off and mowers are ready. Tractor is getting ready for spraying open areas. The rock and sand for the pool filters was picked up today. A plan is in place to try and fix the surge tanks at the pool. End of May is normally when they can get cold mix from Mitchell.
Address Public Concerns from Audience:
Duane Hochstein - Gave an update on the dugout project at the softball field.
Council Concerns/Committee Reports:
Bouza - Nothing
Thum - Park road needs some attention, Cemetery fence straightened, Cemetery add black dirt fill and level
Settje - Nothing
Dvorak - Nothing
Barrett - Possible land acquisition to bury dilapidated buildings, contact Don from DENR to set up property walk through
Asche - Library remodel project as a result of the school building addition.
Hofer - Possibility of opening the rubble site with on call workers prior to May 1st opening date.
City Election Update - There will be a city election on Tuesday, April 11, 2017 from 7:00am to 7:00pm for the Mayor 2-year term position between Curtis Hofer and Victor H. Settje.
Water Tower Aerator - The city currently has an aerator that hangs from the top of the tower. We just installed a new one at the beginning of the year and sent the old one in for repairs and currently have that on hand. When the water level drops to low it has a negative effect on the aerator. It was decided to wire a float to the aerator so it will shut off when the water level is low and turn back on after the water is so many inches above a certain level.
Drainage Issues - First discussion was the drainage issue between Zweifel and Kocer properties on Curry Street. The next discussion was the drainage issue on Second and Williams Street. After a lengthy discussion it was agreed upon that storm sewer would need to be put in and easements to go through private property would be needed.
Cemetery/Park Spraying – Bult will contact Jeremy from Maxwell Colony for a quote on spraying the cemetery and city park with a 2-step (spring and fall) program.
City Wide Clean-up - City wide clean-up is set for April 24th! All items must be sorted and set out at the curb in front of your residence by 8am on Monday, April 24th. If your items are not sorted they will not be picked up. Items accepted by the garbage service, which includes anything plastic, will not be picked up by the city. Items such as trees, branches, lawn clippings, leaves, and old buildings will also not be picked up by the city.
Dakota Senior Meal Program - A letter was received in May of 2016 requesting matching funds to help out the senior meals program. For lack of a motion in 2016 the request for matching funds died. In March of 2017 we received the same request for matching funds of $.28 per meal or $1,200.92 a year to help out the senior meals program. The ‘suggested’ donation amount per meal is $4 or whatever they feel they can afford. The program does receive reimbursement from the state/federal government which covers about 40% of the total cost to make a meal. It was mentioned that other towns have active fundraisers to obtain additional funds, would this be an option here in Scotland.
Flowers & More - A motion was made by Settje, second by Dvorak to have Flowers & More plant, water, and maintain the city pots. The cost to plant the pots with flowers will be $39.50 per pot with an additional $5 for the replacement of soil if needed. The one-time fee to water daily and maintain the plants will be $575. All voted in favor. Motion carried.
Transfer of Malt Beverage License - A motion was made by Settje, second by Barrett to approve the transfer of Retail (on-off sale) Malt Beverage license from Mark and Pam Mora d/b/a Corner Grocery to GF Buche Co d/b/a Cash Smart. Yay: Bouza, Thum, Settje, Barrett, Asche. Nay: Dvorak. Motion carried.
Malt Beverage License Renewal - A motion was made by Asche, second by Thum to renew the Retail (on-off sale Malt Beverage license received from the GF Buche Co d/b/a Cash Smart. Yay: Bouza, Thum, Settje, Barrett, Asche. Nay: Dvorak. Motion carried.
Set meeting date for Official Canvass - The special council meeting will be on Friday, April 14, 2017 at 9am.
Set meeting date for the May Meeting - The May council meeting will be on Monday, May 8, 2017 at 5:00pm.
Title 6 Traffic Ordinance - The existing traffic ordinance was given to the council with an explanation of proposed changes. At the May meeting will be the 1st reading when any and all changes will need to be made. The 2nd reading will be held in June where no changes can be made - just approval. If interested copies are available upon request at the finance office.
A motion was made by Thum, second by Asche to enter into executive session at 5:58pm for Personnel as per SDCL 1-25-2 Sub (1) seasonal help applications. All voted in favor. Motion carried.
A motion was made by Asche, second by Settje to come out of executive session at 6:17pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Dvorak to hire Marcia Preszler @ $8.65 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting with hours as follows: Tuesday 10am to 12pm and 4pm to 6:30pm, Thursday 10am to 12pm and 4pm to 7:30pm, and Saturday 10am to 12pm and 1pm to 4pm. Plus to hire Delano Preszler at $8.65 per hour as a sub seasonal rubble site monitor. All voted in favor. Motion carried.
A roster of summer coaches that were hired by the Scotland Athletic Association was presented to the city. A motion was made by Barrett, second by Thum to acknowledge the following coaches per the SDML Work Comp Regulations: Girls 8U - Hope Fuerst @ $725, Girls 10U - Peyton Hochstein @ $725, Girls 14U - Troy Furney @ $700, Girls 18U - Stefani Grosz @ $725, Boys WeePees - Joe Keppen @ $750, Boys PeeWees - Dallas Fuerst @ $700, Boys Midgets - Tate Reiner @ $700, Teeners - Wyatt Adam @ $725, Town Team - Jason Vaith @ $750. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Asche to adjourn the meeting at 6:21pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer