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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, April 11, 2022. The following council members answered to roll call Randy Abbink, Jerry Nelson, Dennis Bietz and Randy Thum. Those council members absent were Tim Asche and Sean Barrett. Others present were Finance Officer Tanya Bult, Police Officer Corrinna Wagner, City Maintenance Chris Simantel, Tracey Mehlhaff, Pam Cokeley, and Peggy Schelske.
A motion was made by Thum, second by Abbink to approve the agenda with an addition of new business Fire/EMT Roster. All voted in favor. Motion carried.
A motion was made by Abbink, second by Nelson to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
A motion was made by Nelson, second by Bietz to approve the bills. All voted in favor. Motion carried.
CITY BILLS:
AFLAC Employee Insurance $281.88
AMAZON Library Books $291.37
AUCH PLUMBING Flush Flopper Valve $39.03
B-Y WATER DISTRICT 5,666,000 Gallons $17,681.60
BILLIE JO HAYS Reimburse: Mileage, Lunch $86.20
C&R SUPPLY Spray Supplies $114.15
CENTRAL FARMERS COOP Sweeper Hose, Diesel $148.84
CENTRAL STATES LAB Bathroom Cleaner $1,032.82
CHASE PEST SERVICE Pest Control - City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Officer $2,600.20
CITY EMPLOYEE WAGES Library $760.18
CITY EMPLOYEE WAGES Police/Code Enforcement $1,268.70
CITY EMPLOYEE WAGES Streets $1,222.09
CITY EMPLOYEE WAGES Water $2,178.55
CITY OF SCOTLAND Water/ Sewer Bills $371.41
COLLABORATIVE SUMMER LIBRARY Summer Reading Program $144.67
DAKOTA DATA SHRED Equipment Rent $16.00
DEMCO, INC Library Supplies $173.80
FARMERS & MERCHANTS STATE BANK Auto Pay - March, Safety Deposit Box $44.03
FRONTLINE PLUS FIRE & RESCUE Annual Siren Service Contract $300.00
GALLS, LLC Police Supplies $823.91
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $416.57
INNOVATIVE OFFICE SOLUTION Billing Cards $468.27
IRS Employee Withholding $2,370.05
LEHR LAW OFFICE Attorney Fees $240.00
MAIN STOP Gasoline $695.47
MCLAURY ENGINEERING Water Meter Upgrade Project $612.50
MYERS SANITATION Residential Garbage Service $5,496.25
NORTHWESTERN ENERGY Electricity, Natural Gas $6,819.46
PITNEY BOWES LLC Postage Machine Lease $167.34
PURCHASE POWER Postage $604.50
SCOTLAND HARDWARE Repairs, Maint, Supplies $490.47
SCOTLAND JOURNAL Legals, Notices, Ads $569.15
SCOTLAND OIL Diesel, Bulb, Oil Change $351.40
SD DEPT OF REVENUE Sales Tax: Garbage $405.14
SD DEPT OF REVENUE Samples: Water, Sewer $215.00
SD ONE CALL Line Locates - February $6.72
TANYA BULT Reimburse: Mileage $43.68
SD RETIREMENT Employee Retirement $743.54
TYNDALL NAPA Filters, Oil $673.07
US BANK TRUST Loan: Drinking Water #1 $2,791.53
US BANK TRUST Loan: Clean Water #2 $10,523.60
VERIZON Broadband: Police, Water $80.06
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,037.88
YANKTON FIRE & SAFETY CO Annual Extinguisher Inspection $282.25
YANKTON JANITORIAL SUPPLY Bathroom Supplies $237.80
AMBULANCE BILLS:
AMBILL ASSOCIATES Claims $175.00
AMBULANCE WAGES On Call / Trips $802.54
IRS Employee Withholding $132.92
JIM MARUSKA Reimburse: AVG, CPR Training $98.24
SCOTLAND HARDWARE Supplies $7.99
Finance Officer’s Report - In March, 17 notices of intent to disconnect service letters were mailed out with none being disconnected.
Police Report - Calls for service: 3 traffic stops, 3 dog complaints, 1 cat complaint, 1 traffic control, 10 school patrols. Traffic Enforcement: 3 speed warnings and 2 expired tags.
City Maintenance Report - A quote for two generator connectors to hookup to lift stations and water tower was discussed. Suess will be finishing up the cemetery fence. Will be doing some dirt work at the ball fields.
Public Concerns: Tracey Mehlhaff spoke about the upcoming after school concerns with preschool students. These students can’t attend the youth center but yet don’t have daycare availability either.
Alert System - After a brief discussion it was suggested to look into nixle.
City Wide Clean Up - Bon Homme County Restricted Landfill has set the date for the annual spring clean-up with the start date to be April 18th. All Items must be set out by 8am and must be sorted (burnable, scrap steel, concrete) as they go in separate areas.
Furnace at City Offices - A motion was made by Thum, second by Bietz to approve the expenditure for a new furnace and air conditioner at the quoted costs of $6,78.43 for all labor and materials. All voted in favor. Motion carried.
Waste Water Facility Plan Update - The study work has begun for the lift stations and lagoon. New ariation bubblers have been ordered for the lagoon. An order has been placed for the purchase of one test sampler for the manholes and lift stations. While that tester is being assembled two test samplers will be leased.
Animal Control Services - A motion was made by Thum, second by Bietz to enter into an emergency animal abuse response contract with Sioux Falls Area Humane Society at the fee of $45 per hour and $0.58 per mile each request for service. All voted in favor. Motion carried.
Declare Property Surplus - A motion was made by Nelson, second by Bietz to declare the following items surplus: cemetery fence, water meters, and magazine stand. All voted in favor. Motion carried.
Donations - A motion was made by Bietz, second by Nelson to approve a donation for $2,000 to the Scotland Athletic Association, $2,000 to the Scotland Chamber, $3,000 to the Scotland Youth Center. All voted in favor. Motion carried.
City Park - A motion was made by Thum, second by Abbink to allow the school to place new playground equipment in the park and approve the expenditure of up to 10 new lights at the quoted cost of $1,408.44 each. All voted in favor. Motion carried.
Police Resignation - A motion was made by Thum, second by Abbink to approve Myles Runyon resignation effective immediately. All voted in favor. Motion carried.
Water Quality Report - A motion was made by Thum, second by Bietz to accept the annual water quality report. All voted in favor. Motion carried.
Set meeting date for the May Meeting - The meeting will be on Monday, May 9, 2022 at 5:00pm.
Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Thum, second by Bietz to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
A motion was made by Nelson, second by Bietz to enter into executive session at 6:39pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to come out of executive session at 7:41pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to hire Marcia Preszler @ $12.50 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.
A motion was made by Abbink, second by Thum to hire Del Preszler @ $12.50 per hour for summer mowing. All voted in favor. Motion carried.
A motion was made by Bietz, second by Thum to hire Bailey Vitek @ $12.00 per hour for summer maintenance. All voted in favor. Motion carried.
A motion was made by Thum, second by Nelson to hire the following: Lifeguard at $12.75 per hour Taya Bult; Lifeguard at $12.25 per hour Ashton Massey and Tea Atkinson; Lifeguard at $12.00 per hour Alexis Hogeland and Isabella Hogeland. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Abbink, second by Bietz to adjourn the meeting at 6:48pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Curtis Hofer, Mayor