The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, April 12, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, Dennis Bietz and Sean Barrett (5:02pm). Those council members absent were Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel, Peggy Schelske, Richard Kloucek, Ray Beecher, Samantha Bouza, Melissa Gale, Jim Maruska, Jesse Schlechter, Joe Keppen, Brian Humphrey, and John Krebs.
A motion was made by Abbink, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Nelson, second by Asche to approve the minutes of last month’s regular meeting and equalization meeting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $222.88
AMAZON Library Supplies $299.82
B-Y WATER DISTRICT 5,436,000 Gallons $16,968.60
CENTRAL FARMERS COOP Diesel, Gasoline $245.61
CENTRAL STATES LAB Sewer Chemical $7,315.04
CHASE PEST SERVICE Pest Control $120.00
CITY EMPLOYEE WAGES Finance Officer $2,436.95
CITY EMPLOYEE WAGES Library $1,403.69
CITY EMPLOYEE WAGES Police $1,727.32
CITY EMPLOYEE WAGES Streets $2,136.24
CITY EMPLOYEE WAGES Sewer $2,634.18
DAKOTA DATA SHRED Equipment Rental $16.00
DAKOTA PUMP INC Replaced Volute, Seal, O-Ring $3,163.86
FARMERS & MERCHANTS STATE BANK ACH - March, Safety Deposit Box $42.35
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $440.28
IRS Employee Withholding $2,889.54
MAIN STOP Gasoline $474.65
METTLER IMPLEMENT 2021 Polaris Ranger $9,977.96
MICHELLE KASS Reimburse: Library Supplies $84.89
MYERS SANITATION 3 City Dumpsters - Bimonthly $150.00
MYERS SANITATION Residential Garbage Service $4,752.25
NORTHWESTERN ENERGY Electricity, Natural Gas $5,907.54
PITNEY BOWES LLC Postage Machine Lease $167.34
PURCHASE POWER Postage $604.50
SCHUURMANS FARM SUPPLY Mower Blades $141.46
SCOTLAND CHAMBER OF COMMERCE 2021 Chamber Dues $600.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $684.99
SCOTLAND JOURNAL Notices, Ads $619.76
SCOTLAND OIL Gas, Diesel, Battery, Tire, Oil $550.84
SD DEPT OF REVENUE Malt Beverage Renewal Fees $600.00
SD DEPT OF REVENUE Sales Tax: Garbage $377.48
SD DEPT OF REVENUE Samples: Water $15.00
SD FINANCE OFFICER ASSOCIATION FO School Registration $75.00
SD HUMAN RESOURCE ASSOCIATION HR School Registration $50.00
SD ONE CALL Line Locates - February $2.24
SD RETIREMENT Employee Retirement $696.92
US BANK TRUST Loan: Drinking Water $2,791.53
US BANK TRUST Loan: Clean Water $10,523.60
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $26.13
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $1,740.09
YANKTON PRESS & DAKOTAN Ads: Police, Maintenance $352.76
YANKTON FIRE & SAFETY Annual Extinguishers Inspection $392.75
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: February (4) $140.00
AMBULANCE WAGES On Call / Trips $661.64
IRS Employee Withholding $113.44
JIM MARUSKA Reimburse: Meal, CPR Cards $26.86
SCOTLAND HARDWARE Batteries, Locks $52.94
SCOTLAND OIL Tires, Oil Change $1,354.04
Finance Officer’s Report - In March, 24 notices of intent to disconnect service letters were mailed with none being disconnected. Quarterly finance report was reviewed and approved.
City Maintenance Report - Individual(s) broke one of the new basketball hoops at the basketball court. A new one will be ordered at approximately $180. It was approved to have Mike’s Auto Body fix the doors on the summer maintenance truck at the quoted price of $533.50.
Joe Keppen on behalf of the Scotland Athletic Association - Foul pole has rotted and broken off. Northwestern will repair the pole if proper form is completed by the city. Garbage cans need to be placed at the ball fields as high school baseball has started. A back railing still needs to be placed on the bleachers at the little field. If the city would be willing to use any extra covid money to build a new grand stand at the baseball field.
Jim Maruska - Concerns with the drainage on Stafford Street.
Ray Beecher - Complimented the city and residents on the buildings torn down and the property clean-up effects so far.
Council Concerns/Committee Reports:
Abbink - None
Asche - Replacing Christmas street light decorations.
Nelson - After any moister water setting on Second Street, Consider repainting the water tower.
Bietz - Status on Code Enforcement issues such as garages not being secured on the ground.
Barrett - None
Cemetery Update - A motion was made by Bietz, second by Abbink to have Yankton Home & Garden hydro seed only the dirt areas at the cemetery spending up to $3,500.
City Wide Clean Up - Bon Homme County Restricted Landfill has set the date for the annual spring clean-up with the start date to be April 19th. All Items must be set out by 8am and must be sorted (burnable, scrap steel, concrete) since they go in separate areas.
Ambulance Service Memorandum and Agreement with LJMH was tabled to next months meeting.
Dakota Pump Annual Inspection - A motion was made by Abbink, second by Nelson to enter into an annual lift station inspection agreement at the cost of $350 first station and $300 subsequent station. All voted in favor. Motion carried.
Donations - A motion was made by Bietz to approve a donation for $5,000 to the Scotland Athletic Association, $4,000 to the Scotland Youth Center, $3,000 to the Scotland Chamber. Motion failed for a lack of second.
A motion was made by Abbink, second by Barrett to approve a donation for $4,500 to the Scotland Athletic Association, $4,500 to the Scotland Youth Center, $3,000 to the Scotland Chamber. Aye: Abbink, Asche, Nelson, Barrett. Nay: Bietz. Motion carried.
Malt Beverage/SD Wine Renewal Licenses - A motion was made by Asche, second by Abbink to approve the RB (on-off sale) Malt Beverage/SD Farm Wine licenses for GF Buche Co d/b/a Cash Smart, Jessica Haase or Jody Haase d/b/a Main Stop, JVS Enterprises, Inc. d/b/a Scotland Hardware, and S&J Serenity LLC d/b/a Scottie Stop. All voted in favor. Motion carried.
Peddler Permit - A motion was made by Bietz, second by Nelson to deny the peddler permit for Moshe Benson part of Midwest Distributing Inc selling Kirby products. All voted in favor. Motion carried.
Pre Disaster Mitigation - A motion was made by Barrett, second by Bietz to approve and confirm that the City of Scotland has agreed to participate in the Bon Homme County pre-disaster mitigation plan. A few projects the council would like to consider: Drainage improvements against flooding, join the storm ready program, improving warning siren to reach entire city limits. All voted in favor. Motion carried.
Third/Walnut Street Intersection - Tabled to give city additional time to observe the intersection.
Water Quality Report - A motion was made by Bietz, second by Nelson to accept the annual water quality report. All voted in favor. Motion carried.
Set meeting date for the May Meeting - The meeting will be on Monday, May 10, 2021 at 5:00pm.
A motion was made by Abbink, second by Asche to enter into executive session at 6:03pm for Personnel as per SDCL 1-25-2 Sub (1) Seasonal Applications. All voted in favor. Motion carried.
A motion was made by Barrett, second by Bietz to come out of executive session at 6:38pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to hire the following subject to certification: Lifeguard at $10.20 per hour Kennedy Bietz; Lifeguard at $9.95 per hour Taya Bult; Lifeguard at $9.70 per hour Brooklyn Mettler; Lifeguard at $9.45 per hour Ashton Massey. All voted in favor. Motion carried.
A motion was made by Bietz, second by Nelson to hire Marcia Preszler @ $9.50 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to hire Del Preszler @ $9.50 per hour for summer mowing. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to hire Derek Pravecek @ $10.00 per hour for summer maintenance. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Barrett to adjourn the meeting at 6:46pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor