South Dakota

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The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, April 6, 2020. The following council members answered to roll call Randy Abbink, Tim Asche (phone), Victor Settje, Dennis Bietz, and Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts and Chris Simantel, Chief of Police Joel Neuman, Peggy Schelske, and Mayor Curtis Hofer (phone).

A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.

A motion was made by Abbink, second by Settje to approve the minutes of last month’s regular meeting, special meeting, and equalization meeting. All voted in favor. Motion carried.

The bills were presented and a motion was made by Barrett, second by Bietz to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
2ND AMMENDMENT OUTDOORS     Police Supplies     $121.90
AFLAC     Employee Insurance     $200.28
AMAZON/SYNCB     Library Supplies     $570.53
B-Y WATER DISTRICT     4,629,000 Gallons     $14,466.90
BH REGISTER OF DEEDS     State Street Drainage Easements     $480.00
CENTRAL FARMERS COOP     Diesel, Gasoline     $188.25
CENTRAL STATE LABS     Sewer Chemicals     $7,134.66
CITY EMPLOYEE WAGES     Finance Office     $2,454.33
CITY EMPLOYEE WAGES     Library     $1,060.30
CITY EMPLOYEE WAGES     Police     $2,662.28
CITY EMPLOYEE WAGES     Streets     $2,346.27
CITY EMPLOYEE WAGES     Water     $1,628.00
COLLABORATIVE SUMMER LIBRARY     Summer Reading Program     $402.60
DAKOTA DATA SHRED     Equipment Rental     $16.00
DEMCO, INC     Library Supplies     $163.67
FARMERS & MERCHANTS STATE BANK     ACH Fees - March, Safety Deposit Box     $41.09
FISCHER ELECTRIC     Lift Station Relay     $238.85
FRONTLINE PLUS FIRE & RESCUE     Annual Siren Service Contract     $250.00
GALLS, LLC     Police Supplies     $579.57
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $426.23
IRS     Employee Withholding     $3,220.08
JASON ALBERTS     Reimburse: Cell (March)     $50.00
JOEL NEUMAN     Reimburse: Gasoline, Car Wash     $45.35
MC&R Pools     Pool Operator Course     $310.00
MAIN STOP     Gasoline, Ice      $151.81
MARKS MACHINERY     Repairs: Skid Loader     $303.54
MCLAURY ENGINEERING     State Street Drainage     $11,863.75
MCLEODS PRINTING & OFFICE     Election Supplies     $80.53
MIKES AUTO BODY REPAIR     Truck Windshield     $310.00
MYERS SANITATION     Residential Garbage Service     $5,110.15
NORTHWESTERN ENERGY     Electricity, Natural Gas     $5,603.32
ONE OFFICE SOLUTION     Office Supplies     $433.27
PITNEY BOWES LLC     Postage Machine Lease     $167.34
SCOTLAND HARDWARE     Repairs, Maint, Supplies     $154.23
SCOTLAND JOURNAL     Notices, Ads     $620.08
SCOTLAND OIL COMPANY     Gasoline, Diesel, Crease     $606.14
SD DEPT OF REVENUE     Sales Tax: Camping, Garbage     $367.23
SD DEPT OF REVENUE     Samples: Water     $15.00
SD CHILD SUPPORT     Monthly Payment     $679.38
SD RETIREMENT     Employee Retirement     $1,722.96
SPENCER QUARRIES, INC     Rock - Lagoon     $1,566.05
TYNDALL NAPA     Shop Supplies     $181.62
US BANK     Loan: Drinking Water #1     $2,791.53
US BANK     Loan: Clean Water #2     $10,523.60
VERIZON     Police Mobile Broadband     $40.01
VISION SERVICE PLAN     Employee Vision Insurance     $43.55
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $3,021.95
YANKTON FIRE & SAFETY CO     Annual Fire Inspection     $125.50

Ambulance Bills Presented By:
AMBILL ASSOCIATES     Claims: January (2), February (6)     $280.00
AMBULANCE WAGES     On Call / Trips     $988.68
CASH SMART     Cleaning Supplies     $34.81
CITY OF SCOTLAND     Trip - Joel (3)     $100.00
IRS     Employee Withholding     $167.51
JESSE SCHLECHTER     Reimburse: EMR TEST     $75.00
JULIE DAVIS     Reimburse: EMR TEST (2)     $150.00
SCOTLAND HARDWARE     Supplies     $16.99

Finance Officer’s Report - In March, 14 notices of intent to disconnect service letters were mailed with none being disconnected. Payroll direct deposit and a laptop to work from home if ever needed was discussed.

Chief of Police - 9 traffic violations, 2 welfare checks, 3 dogs at large, 2 domestic calls, 4 agency assists, 1 juvenile runaway, 1 juvenile medical emergency, 1 burning complaint, several issues with golf carts/scooters/4 wheelers.

City Maintenance Employee Report - Storage room is cleared and ready for the Athletic Association to use. Started mowing and have swept the streets. Lagoon airline leak is isolated to one line. Looking for some direction in regards to the pool.

Council Concerns/Committee Reports:
Abbink - None
Settje - Questioned fixing up basketball court
Bietz - Kids on bikes riding out into the street not paying attention to oncoming cars
Barrett - Street signs and speed signs
Asche - None
Thum - Keep up the good work, Commend the businesses for voluntarily taking action regarding Covid-19

City Election Update - The Municipal Election for Scotland Ward II has been postponed due to the passage of HB 1298. All city elections scheduled between April 14 and May 26 must be postponed to any Tuesday in June as decided by the Scotland City Council.  A motion was made by Barrett, second by Bietz to set the 2020 municipal election date for Tuesday, June 16, 2020 from 7 am to 7 pm.  All voted in favor.  Motion carried.

City Wide Cleanup - Bon Homme County restricted landfill original April dates for the annual spring cleanup has been postponed due to Covid-19 and keeping employees safe. Alternate dates will be advertised at a later date.

Storm Drainage Update - The agreement and notice to proceed have been signed. All easements that were completed have been filed at the Bon Homme County Register of Deeds Office.  A change order in the amount of $3,165 has been drafted due to an easement not received back.

Cemetery/Park Spraying - It was decided to get spraying quotes for grabgrass and dandelions.

Dakota Pump Annual Inspection - A motion was made by Settje, second by Abbink to enter into an annual lift station inspection agreement at the cost of $350 first station and $300 subsequent station. All voted in favor. Motion carried.

Scotland Ambulance -
A motion was made by Bietz, second by Settje to hire an Emt or Fireman to clean the ambulance at $20 per hour with wages payable out of the ambulance fund. All voted in favor. Motion carried.

A motion was made by Bietz, second by Settje to pay each Emt $20 per monthly training with wages payable out of the ambulance fund. All voted in favor. Motion carried.

A motion was made by Abbink, second by Settje to authorize Bult to put a new ambulance out to bid. All voted in favor. Motion carried. The opening of bids will be held on Thursday, April 30, 2020 at 2pm at the city office meeting room.

A motion was made by Settje, second by Bietz to declare the 1994 Ford Ambulance and cot as surplus property. All voted in favor. Motion carried. The old ambulance will be advertised for sealed bids with the opening held on May 11, 2020 at the next council meeting.

Set meeting date for the May Meeting - The meeting will be on Monday, May 11, 2020 at 5:00pm.

A motion was made by Bietz, second by Barrett to enter into executive session at 6:17pm for Personnel as per SDCL 1-25-2 Sub (1) Seasonal Applications. All voted in favor.  Motion carried.

A motion was made by Settje, second by Bietz to come out of executive session at 6:22pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Settje, second by Asche to hire Marcia Preszler @ $9.50 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.

A motion was made by Settje, second by Abbink to hire Del Preszler @ $9.50 per hour for summer mowing. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Bietz, second by Barrett to adjourn the meeting at 6:24pm. All voted in favor. Motion carried.


                                                                           
                                                                                                                ______________________________
                                                                                                                Randy Thum, Council President


ATTEST:/s/_________________________
                  Tanya Bult, Finance Officer