The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, April 6, 2020. The following council members answered to roll call Randy Abbink, Tim Asche (phone), Victor Settje, Dennis Bietz, and Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts and Chris Simantel, Chief of Police Joel Neuman, Peggy Schelske, and Mayor Curtis Hofer (phone).
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Settje to approve the minutes of last month’s regular meeting, special meeting, and equalization meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Barrett, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Police Supplies $121.90
AFLAC Employee Insurance $200.28
AMAZON/SYNCB Library Supplies $570.53
B-Y WATER DISTRICT 4,629,000 Gallons $14,466.90
BH REGISTER OF DEEDS State Street Drainage Easements $480.00
CENTRAL FARMERS COOP Diesel, Gasoline $188.25
CENTRAL STATE LABS Sewer Chemicals $7,134.66
CITY EMPLOYEE WAGES Finance Office $2,454.33
CITY EMPLOYEE WAGES Library $1,060.30
CITY EMPLOYEE WAGES Police $2,662.28
CITY EMPLOYEE WAGES Streets $2,346.27
CITY EMPLOYEE WAGES Water $1,628.00
COLLABORATIVE SUMMER LIBRARY Summer Reading Program $402.60
DAKOTA DATA SHRED Equipment Rental $16.00
DEMCO, INC Library Supplies $163.67
FARMERS & MERCHANTS STATE BANK ACH Fees - March, Safety Deposit Box $41.09
FISCHER ELECTRIC Lift Station Relay $238.85
FRONTLINE PLUS FIRE & RESCUE Annual Siren Service Contract $250.00
GALLS, LLC Police Supplies $579.57
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $426.23
IRS Employee Withholding $3,220.08
JASON ALBERTS Reimburse: Cell (March) $50.00
JOEL NEUMAN Reimburse: Gasoline, Car Wash $45.35
MC&R Pools Pool Operator Course $310.00
MAIN STOP Gasoline, Ice $151.81
MARKS MACHINERY Repairs: Skid Loader $303.54
MCLAURY ENGINEERING State Street Drainage $11,863.75
MCLEODS PRINTING & OFFICE Election Supplies $80.53
MIKES AUTO BODY REPAIR Truck Windshield $310.00
MYERS SANITATION Residential Garbage Service $5,110.15
NORTHWESTERN ENERGY Electricity, Natural Gas $5,603.32
ONE OFFICE SOLUTION Office Supplies $433.27
PITNEY BOWES LLC Postage Machine Lease $167.34
SCOTLAND HARDWARE Repairs, Maint, Supplies $154.23
SCOTLAND JOURNAL Notices, Ads $620.08
SCOTLAND OIL COMPANY Gasoline, Diesel, Crease $606.14
SD DEPT OF REVENUE Sales Tax: Camping, Garbage $367.23
SD DEPT OF REVENUE Samples: Water $15.00
SD CHILD SUPPORT Monthly Payment $679.38
SD RETIREMENT Employee Retirement $1,722.96
SPENCER QUARRIES, INC Rock - Lagoon $1,566.05
TYNDALL NAPA Shop Supplies $181.62
US BANK Loan: Drinking Water #1 $2,791.53
US BANK Loan: Clean Water #2 $10,523.60
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $43.55
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,021.95
YANKTON FIRE & SAFETY CO Annual Fire Inspection $125.50
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: January (2), February (6) $280.00
AMBULANCE WAGES On Call / Trips $988.68
CASH SMART Cleaning Supplies $34.81
CITY OF SCOTLAND Trip - Joel (3) $100.00
IRS Employee Withholding $167.51
JESSE SCHLECHTER Reimburse: EMR TEST $75.00
JULIE DAVIS Reimburse: EMR TEST (2) $150.00
SCOTLAND HARDWARE Supplies $16.99
Finance Officer’s Report - In March, 14 notices of intent to disconnect service letters were mailed with none being disconnected. Payroll direct deposit and a laptop to work from home if ever needed was discussed.
Chief of Police - 9 traffic violations, 2 welfare checks, 3 dogs at large, 2 domestic calls, 4 agency assists, 1 juvenile runaway, 1 juvenile medical emergency, 1 burning complaint, several issues with golf carts/scooters/4 wheelers.
City Maintenance Employee Report - Storage room is cleared and ready for the Athletic Association to use. Started mowing and have swept the streets. Lagoon airline leak is isolated to one line. Looking for some direction in regards to the pool.
Council Concerns/Committee Reports:
Abbink - None
Settje - Questioned fixing up basketball court
Bietz - Kids on bikes riding out into the street not paying attention to oncoming cars
Barrett - Street signs and speed signs
Asche - None
Thum - Keep up the good work, Commend the businesses for voluntarily taking action regarding Covid-19
City Election Update - The Municipal Election for Scotland Ward II has been postponed due to the passage of HB 1298. All city elections scheduled between April 14 and May 26 must be postponed to any Tuesday in June as decided by the Scotland City Council. A motion was made by Barrett, second by Bietz to set the 2020 municipal election date for Tuesday, June 16, 2020 from 7 am to 7 pm. All voted in favor. Motion carried.
City Wide Cleanup - Bon Homme County restricted landfill original April dates for the annual spring cleanup has been postponed due to Covid-19 and keeping employees safe. Alternate dates will be advertised at a later date.
Storm Drainage Update - The agreement and notice to proceed have been signed. All easements that were completed have been filed at the Bon Homme County Register of Deeds Office. A change order in the amount of $3,165 has been drafted due to an easement not received back.
Cemetery/Park Spraying - It was decided to get spraying quotes for grabgrass and dandelions.
Dakota Pump Annual Inspection - A motion was made by Settje, second by Abbink to enter into an annual lift station inspection agreement at the cost of $350 first station and $300 subsequent station. All voted in favor. Motion carried.
Scotland Ambulance -
A motion was made by Bietz, second by Settje to hire an Emt or Fireman to clean the ambulance at $20 per hour with wages payable out of the ambulance fund. All voted in favor. Motion carried.
A motion was made by Bietz, second by Settje to pay each Emt $20 per monthly training with wages payable out of the ambulance fund. All voted in favor. Motion carried.
A motion was made by Abbink, second by Settje to authorize Bult to put a new ambulance out to bid. All voted in favor. Motion carried. The opening of bids will be held on Thursday, April 30, 2020 at 2pm at the city office meeting room.
A motion was made by Settje, second by Bietz to declare the 1994 Ford Ambulance and cot as surplus property. All voted in favor. Motion carried. The old ambulance will be advertised for sealed bids with the opening held on May 11, 2020 at the next council meeting.
Set meeting date for the May Meeting - The meeting will be on Monday, May 11, 2020 at 5:00pm.
A motion was made by Bietz, second by Barrett to enter into executive session at 6:17pm for Personnel as per SDCL 1-25-2 Sub (1) Seasonal Applications. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to come out of executive session at 6:22pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Asche to hire Marcia Preszler @ $9.50 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.
A motion was made by Settje, second by Abbink to hire Del Preszler @ $9.50 per hour for summer mowing. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Barrett to adjourn the meeting at 6:24pm. All voted in favor. Motion carried.
Randy Thum, Council President
Tanya Bult, Finance Officer