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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, April 8, 2019. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Randy Thum, and Sean Barrett (5:03pm). Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, Chief of Police Joel Neuman, Jessica Atkinson, Greg Atkinson, Kim McLaury, Delmar Gran, Peggy Schelske, Clinton Powell, and Mike Mehrer (5:08pm).
A motion was made by Bietz, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to approve the minutes of last month’s regular meeting and March equalization meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Settje to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
ARAMARK CareGuard Mats - March $93.18
B-Y WATER DISTRICT 4,779,000 Gallons $14,931.90
BOB GREEN 1/2 Health Ins Deductible $1,500.00
BON HOMME COUNTY Law Enforcement Agreement March 2019-2020 $6,240.00
CENTRAL FARMERS COOP Diesel, Payloader Hose/Ends $276.43
CHASE PEST SERVICE Pest Control: City Hall & Fire Hall $120.00
CITY OF SCOTLAND Deposits: Hertz, Deutscher $106.60
CITY EMPLOYEE WAGES Finance Office $2,414.42
CITY EMPLOYEE WAGES Library $1,118.57
CITY EMPLOYEE WAGES Police $2,865.58
CITY EMPLOYEE WAGES Streets $2,382.35
CITY EMPLOYEE WAGES Sewer $1,620.35
FRONTLINE PLUS FIRE & RESCUE Annual Siren Service Contract $250.00
GLEE DEUTSCHER Deposit Refund $21.31
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $412.84
IRS Employee Withholding $3,241.94
JACKS UNIFORMS & EQUIPMENT Police Supplies $129.60
JASON ALBERTS Reimburse: Cell - Feb, March $100.00
JOEL NEUMAN Reimburse: Truck Wash $14.00
MAIN STOP Gasoline $378.49
MICHELLE KASS Reimburse: Books & Supplies $109.16
MYERS SANITATION Residential Garbage Service $4,730.50
NORTHWESTERN ENERGY Electricity, Natural Gas $6,701.10
PITNEY BOWES LLC Postage Machine Lease $167.34
ROBERT HERTZ Water Deposit Refund $47.09
SCOTLAND HARDWARE Repairs/Maint & Supplies $381.43
SCOTLAND JOURNAL Notices, Ads $685.45
SCOTLAND OIL COMPANY Gasoline, Diesel, Oil Change $793.15
SCOTLAND REDI-MIX Red Rock (10 ton) $400.00
SCOTTIE STOP Gasoline $42.11
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage $346.44
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water & Sewer $79.00
SD RETIREMENT Employee Retirement $1,701.44
SDML WORKERS COMPENSATION 2018 Audited Billing $317.00
TRANSOURCE TRUCK & EQUIPMENT Volvo Part $87.72
TYNDALL NAPA Truck Filters $356.30
US BANK TRUST Loan: Drinking Water #1 $2,791.53
US BANK TRUST Loan: Clean Water #2 $10,523.60
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
YANKTON JANITORIAL SUPPLY Bathroom Supplies $234.35
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: February (11) $385.00
AMBULANCE WAGES On Call / Trips $760.17
CASH SMART Supplies $86.03
IRS Employee Withholding $133.33
JIM MARUSKA Reimburse: Meal $40.54
LANDMANN JUNGMAN MEM HOSP Ambulance Trip - Nurse $90.30
MATHESON TRI-GAS INC Oxygen $49.07
MOORE MEDICAL LLC Supplies $275.09
ONE OFFICE SOLUTION Multi-Function Printer $528.91
PHYSIO-CONTROL Addition to Annual Maint Agreement $808.45
POET RESEARCH CENTER Ambulance Trip - Worker $30.00
SCOTLAND HARDWARE Supplies $19.98
Finance Officer’s Report - In March, 21 notices of intent to disconnect service letters were mailed with one being disconnected. All Services have been restored. January water loss: 15%, February water loss: 22%, March water loss: 18%. Signed and mailed engagement letter to request two year audit.
Police Report - Traffic: 26 speed related stops, 6 miscellaneous other, 1 no registration. Service Calls: 1 medical, 1 welfare check, 5 animal complaints, 1 juvenile, 1 disturbance, 5 citizen complaints, 4 agency assist to Bon Homme County.
City Maintenance Employee Report - Cleaning out ditches for drainage, getting lawn mowers ready, getting snow plows ready, blocked off a couple streets, whistle stopped due to the circuit breaker.
Council Concerns/Committee Reports:
Asche - Railroad driving trucks down Main Street.
Settje - Gave Healthy Hometown Update: Becker Garden, DOT Crossing, Solar Signs
Bietz - None
Barrett - None
Thum - None
Community Chip Seal Project Update - Clint Powell from Brosz Engineering was present to go over the group city asphalt surface treatment project No. 2019(01) bids.
Bid #1: Bituminous Paving Inc $568,452.90
Bid #2: Topkote, Inc $718,964.98
Bid #3: Road Guy Construction $679,334.30
Bid #4: Astech Corp $549,393.42
A motion was made by Thum, second by Barrett to approve Brosz Engineering recommendation and award the bid for the above project to Astech Corp at the contract bid amount of $108,415.38 for the City of Scotland. All voted in favor. Motion carried.
Curb, Gutter, Storm Drainage Update - Kim McLaury from McLaury Engineering was present to go over the findings from the street committee meeting.
Phase 1: Collect easements for storm sewer down alley between Curry Street and State Street south of
Conklin Street.
Phase 2: Tie onto existing inlet on Conklin Street and carry that two blocks to the east.
Phase 3: Extend Williams Street a block to pick-up First Street.
A motion was made by Thum, second by Bietz to approve and move forward on the above phased storm drainage project. All voted in favor. Motion carried.
Restricted Site Use Update - The application has been completed and submitted to DENR.
Aramark Services - A motion was made by Barrett, second by Bietz to discontinue services with Aramark. All voted in favor. Motion carried.
Cemetery/ Park Spraying - Get bids for May council meeting.
City Office Cement Pad/Sidewalk - Get bids for May council meeting.
City Wide Cleanup - The start date is April 22nd however the pending storm later this week my change that date. In case of inclement weather the alternate start date would be April 29th. Since the county sets these dates, we will touch base with the Bon Homme County Restricted Landfill early next week after the storm to verify dates.
Fire Truck Repair - Mike Mehrer, Scotland Fire Chief stated the pumper truck is in need of a few repairs. The valves are leaking so they are taking it to Sioux Falls to get it serviced and receive an estimate for the repairs. The cost of the maintenance repairs would be half city/ half rural fire. A motion was made by Bietz, second by Settje to get the needed maintenance repairs and the city will pay their half of the bill. All voted in favor. Motion carried.
Flowers & More - A motion was made by Barrett, second by Asche to have Flowers & More plant, water, and maintain the city pots. The cost to plant the pots with flowers will be $42.50 per pot. The one-time fee to water daily and maintain the plants will be $650. All voted in favor. Motion carried.
Rubble Site – After a brief discussion it was decided to allow a commercial lawncare business with a tax id number to be able to check out a key for the rubble site. The key must be returned on a daily basis or you lose your privileges for the remainder of the year.
Street Repairs - Once the streets dry out the city will dig out effected area and fill holes.
Water/Sewer Availability Charge - Tabled for more discussion.
Water Surcharge - A motion was made by Thum, second by Bietz to assess a $5 water surcharge onto the water bills starting in May to help defray the cost of the new water meters. All voted in favor. Motion carried.
Set meeting date for the May Meeting - The meeting will be on Monday, May 6, 2019 at 5:00pm.
A motion was made by Barrett, second by Settje to enter into executive session at 6:22pm for Personnel as per SDCL 1-25-2 Sub (1) - Hire lifeguards, Rubble Site, Summer Maintenance. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 7:02pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Thum to hire Trevor Fuerst @ $9.25 per hour and Del Preszler @ $9.25 per hour for summer maintenance. All voted in favor. Motion carried.
A motion was made by Asche, second by Barrett to hire Marcia Preszler @ $9.35 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Settje to hire the following: Head Lifeguard Taylor Bietz @ $10.25; Lifeguards at $9.25 per hour Kennedy Bietz, Mason Dennis, McKenzie Sedlacek, and Zoe Steinberg; Lifeguard at $9.10 per hour Dawson Bietz. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Thum to adjourn the meeting at 7:05pm. All voted in favor. Motion carried.
______________________________
Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer