The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, April 9, 2018. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, Tim Asche and Sean Barrett (5:01pm). Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Duane Hochstein, and Peggy Schelske.
A motion was made by Thum, second by Dvorak to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting and equalization meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Bouza to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books $127.72
ARAMARK CareGuard Mats: March $67.62
AUCH PLUMBING & HEATING Water Main Repair $810.90
B-Y WATER DISTRICT 5,390,000 Gallons $16,826.00
B-Y WATER DISTRICT Water Main Repair Parts $219.84
BILLIE JO HAYS Reimburse: Supplies $9.39
CENTRAL FARMERS COOP Battery for Siren $260.00
CHASE PEST SERVICE Pest Control - City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,322.08
CITY EMPLOYEE WAGES Library $893.65
CITY EMPLOYEE WAGES Police $1,351.54
CITY EMPLOYEE WAGES Streets $2,663.24
CITY EMPLOYEE WAGES Water $1,497.08
CLARK'S RENTAL Rent: Air Jackhammer $50.00
DAKOTA PUMP Wet Well Repair $5,470.62
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $423.78
IRS Employee Withholding $2,783.39
JASON ALBERTS Reimburse: Meals, Phone, Lodging $178.62
JASON ALBERTS Aflac Medical, 1/2 Ins Deductible $1,760.00
KENT LEHR Attorney Fees $112.80
MAIN STOP Gasoline $49.11
MCLEOD'S PRINTING & OFFICE Election Supplies $55.95
MYERS SANITATION Residential Garbage Service $4,758.00
MYERS SANITATION 3 City Dumpsters $210.00
NORTHWESTERN ENERGY Electricity / Natural Gas $4,536.26
PITNEY BOWES LLC Postage Machine Lease $167.34
PITNEY BOWES LLC Ink Cartridges (3) $254.97
SCOTLAND CHAMBER OF COMMERCE 2018 Chamber Dues $600.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $42.48
SCOTLAND JOURNAL Notices & Ads $735.75
SCOTLAND MEDICAL CLINIC Hepatitis B Shots (3) $466.80
SCOTLAND OIL COMPANY Gasoline & Diesel $312.80
SCOTLAND REDI-MIX Backhoe, Red Rock, Sand Mix $1,262.00
SCOTLAND SCHOOL DISTRICT 1/2 Cost: Computers, Printer, Ink $3,615.95
SCOTLAND SCHOOL DISTRICT Overdrive (Downloadable books) $750.00
SCOTTIE STOP Gasoline $426.86
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $348.71
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD DEPT OF REVENUE - LICENSE PLATES 2018 New License Plates (19) $125.15
SD FINANCE OFFICER ASSOCIATION Registration Fee $75.00
SD HUMAN RESOURCE ASSOCIATION Registration Fee $50.00
SD ONE CALL Line Locates: March $7.84
SD RETIREMENT Employee Retirement $834.46
TYNDALL NAPA Super HC IND V-Belt (6) $74.10
US BANK TRUST Clean Water #1 $4,358.43
US BANK TRUST Clean Water #2 $10,523.60
US BANK TRUST Drinking Water #1 $2,791.53
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
YANKTON FIRE & SAFETY CO Annual Extinguisher Inspect $90.00
Ambulance Bills Presented By:
AMBILL ASSOC Claims: Feb (2) $70.00
AMBULANCE WAGES On Call / Trips $720.00
CASH SMART Soda $19.45
IRS Employee Withholding $55.08
JIM MARUSKA Reimburse: Meals $26.46
LAVERN BREAW Refund - Over Payment $25.00
MIKE DURFEE STATE PRISON Black Walnut Plaque $39.99
SCOTLAND JOURNAL 100 2PT CE Forms $60.00
Finance Officer’s Report - In March 20 notices of intent to disconnect service letters were mailed with none being disconnected. Water loss report for March: 53% loss including all accounts minus Poets usage and 23% loss including all accounts with Poets usage. February Building Permits: Larry Lange, Build a Garage.
City Maintenance Employee Report - Repairs on the lift station on First Street have been completed. The check valves on Main Street were replaced. The pump by Bob’s house will be monitored as it might be plugged. Bob will be attending mosquito spraying class in Mitchell for credit hours April 26th.
Council Concerns/Committee Reports:
Bouza - None
Thum - Suggestion to add city parking only spaces just north of the water plant and east of the finance office driveway. Dogs at large and limit the number to how many dogs/cats a household can have.
Settje - None
Dvorak - Garbage service, what are the regulations of what will/will not be picked up.
Barrett - None
Asche - None
City Election Update - There will be a city election on Tuesday, April 10, 2018 from 7:00am to 7:00pm for the Ward I two year term position between Dennis Bietz and H. Victor Settje.
Restricted Use Site Update - Nothing new to report at this time.
Housing Commission Update - Someone will be moving into one of the duplex rental homes next month. The 3 bedroom home for sale has had lots of interest as they have showed it often but still available.
Recreation Area Bathroom Update - Project will start once the weather stays nice enough.
Water Meter Update - Water committee, city employees, and water meter representatives will meet and bring a recommendation back to the council.
Ball Coaches Roster - A roster of summer coaches that were hired by the Scotland Athletic Association was presented to the city. A motion was made by Barrett, second by Thum to acknowledge the following coaches per the SDML Work Comp Regulations: Girls 8U – Kelsie Nooney @ $350 and Brittney Bauder @ $350, Girls 10U - Kelsie Nooney @ $350 and Brittney Bauder @ $350, Girls 14U - Troy Furney @ $725, Girls 18U – Troy Furney @ $700, Boys WeePees - Joe Keppen @ $775, Boys PeeWees – Joe Keppen @ $700, Boys Midgets – Joe Keppen @ $700. All voted in favor. Motion carried.
Cemetery/Park Spraying - The city received two quotes this year for spraying the cemetery and park.
· Maxwell Colony: Cemetery @ $1,050.00 each application and Park @ $320.00 each application.
· Bob’s Lawncare: Cemetery @ $1,000.00 each application and Park @ $350.00 each application.
A motion was made by Thum, second by Dvorak to award the cemetery/Park spraying to Bob’s Lawncare which was the lowest quote by $20.00. All voted in favor. Motion carried.
City Wide Cleanup - A motion was made by Thum, second by Settje to approve the expenditure for city wide cleanup. All voted in favor. Motion carried. City wide clean-up is set for April 23rd! All items must be sorted and set out at the curb in front of your residence by 8am on Monday, April 23rd. If your items are not sorted they will not be picked up. Items accepted by the garbage service, which includes anything plastic, will not be picked up by the city. Items such as trees, branches, lawn clippings, leaves, and old buildings will also not be picked up by the city.
Fire/EMT Roster - A motion was made by Settje, second by Dvorak to acknowledge and approve the current firemen (Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Calby Auch, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Josh Kass, Connor Grosz, and Fred Settje) and the current EMT’s (Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, Jayme Kocourek, Kirk McCormick, and Shantel Geiman) rosters per the SDML Work Comp Regulations. All voted in favor. Motion carried.
Flowers & More - A motion was made by Settje, second by Asche to have Flowers & More plant, water, and maintain the city pots. The cost to plant the pots with flowers will be $39.50 per pot with an additional $5 for the replacement of soil if needed. The one-time fee to water daily and maintain the plants will be $575. All voted in favor. Motion carried.
Liquor License (Matt’s) - Tabled to May meeting.
Loans - A discussion was raised about our second penny fund currently with a little over $637,000. It currently is used to make payments on two loans: clean water #1 and drinking water #1. It is designated only for capital improvements, land acquisitions, and debt retirement. With our 2018 budget of approximately $116,000 undesignated funds it was suggested to look into paying off the clean water #1 loan. In order to pay the loan off early a formal written request to DENR identifying the loan and the revenue being used must be submitted. Finance Officer Bult was advised to proceed with a formal written request to DENR.
Set meeting date for Official Canvass - The special council meeting will be on Tuesday, April 10, 2018 at 8:30pm.
Set meeting date for the May Meeting - The meeting will be on Monday, May 7, 2018 at 5:00pm.
A motion was made by Thum, second by Settje to enter into executive session at 6:04pm for Personnel as per SDCL 1-25-2 Sub (1) Seasonal Applications. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to come out of executive session at 6:26pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Bouza to hire Derek Pederson @ $10.50 per hour, Trevor Fuerst @ $10.00 per hour, Garret Vitek @ $10.00 per hour, and Del Preszler as casual mower @ $10.00 per hour for summer maintenance. All voted in favor. Motion carried.
A motion was made by Settje, second by Bouza to hire the following: Head Lifeguard Tara Spencer @ $12.25; Lifeguards at $9.00 per hour Kennedy Bietz, Taylor Bietz, Mason Dennis, McKenzie Sedlacek, Zoe Steinberg, and Tanner VanDriel; Casual Fill-in Lifeguards at $10.00 per hour Hailey Fergen, Paige Heckenlaible, and Eisley Sayler; Casual fill-in lifeguard @ $9.00 per hour Brady Fergen. All voted in favor. Motion carried.
A motion was made by Settje, second by Bouza to hire Marcia Preszler @ $9.00 per hour for seasonal rubble site monitor effective May 1st to October 31st weather permitting. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bouza, second by Asche to adjourn the meeting at 6:38pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer