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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, August 10, 2020. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, and Dennis Bietz. Those council members absent were Sean Barrett and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Peggy Schelske, Patrick Woods, and Mark Sedlacek (5:25pm).

A motion was made by Asche, second by Bietz to approve the agenda. All voted in favor. Motion carried.

A motion was made by Bietz, second by Abbink to approve the minutes of last month’s regular meeting and budget meeting. All voted in favor. Motion carried.

A motion was made by Abbink, second by Bietz to enter into executive session at 5:01pm for litigation as per SDCL 1-25-2 Sub (3). All voted in favor.  Motion carried.

A motion was made by Asche, second by Bietz to come out of executive session at 5:05pm with no action taken. All voted in favor. Motion carried.

The bills were presented and a motion was made by Bietz, second by Nelson to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC     Employee Insurance     $209.70
AMAZON     Library Supplies     $824.45
B-Y WATER DISTRICT     8,071,000 Gallons     $25,137.10
B-Y WATER DISTRICT     Lutze Power Supply/Labor     $376.29
BENDER'S SEWER     Aeration Pond Repair     $9,426.00
BROOKLYN METTLER     1/2 Certification, Suit     $153.26
CENTRAL FARMERS COOP     Diesel, Gasoline, Round-Up     $349.13
CENTRAL STATES LAB     Sewer Chemicals     $7,968.64
COLONIAL RESEARCH     Hand Wipes     $208.08
CITY EMPLOYEE WAGES     Council and Mayor     $3,139.91
CITY EMPLOYEE WAGES     Finance Office     $2,366.05
CITY EMPLOYEE WAGES     Library     $1,297.58
CITY EMPLOYEE WAGES     Lifeguards     $4,718.83
CITY EMPLOYEE WAGES     Police     $2,893.22
CITY EMPLOYEE WAGES     Rubble Site     $482.52
CITY EMPLOYEE WAGES     Streets     $1,959.06
CITY EMPLOYEE WAGES     Summer Maint     $1,587.97
CITY EMPLOYEE WAGES     Water     $1,844.77
CONNECTING POINTS     Support Contract 2020/2021     $1,065.00
FARMERS & MERCHANTS STATE BANK     ACH Fees - July     $22.07
FISCHER ELECTRIC     City Hall     $201.12
GALLS, LLC     Police Supplies     $769.65
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $361.12
HAWKINS INC     Pool Chemicals     $1,929.15
IRS     Employee Withholding     $4,834.06
JASON ALBERTS     Reimburse: Cell (June)     $50.00
JAYMISON BJORUM     1/2 Certification     $111.43
KRONAIZL INSURANCE     2019 Ford Ambulance     $120.00
MAIN STOP     Gasoline     $165.79
MARY KOKESH     State Street Project - Sprinklers     $100.00
MCLAURY ENGINEERING     State Street Drainage     $13,666.25
MENNO LUMBER     Quikrete Bonding     $15.99
MYERS SANITATION     Residential Garbage Service     $5,308.50
NORTHWESTERN ENERGY     Electricity, Natural Gas     $6,045.72
ONE OFFICE SOLUTION     Office Supplies     $290.33
SCHUURMANS FARM SUPPLY     Mower Parts     $267.37
SCOTLAND CHAMBER     2020 Donation     $3,000.00
SCOTLAND HARDWARE     Repairs, Maint, Supplies     $619.13
SCOTLAND JOURNAL     Notices, Ads     $677.23
SCOTLAND OIL     Gasoline, Diesel     $875.51
SD DEPT OF REVENUE     Sales Tax: Camping, Garbage, Pool     $796.04
SD DEPT OF REVENUE     Samples: Water     $15.00
SD CHILD SUPPORT     Monthly Payment     $679.38
SD ONE CALL     Line Locates     $25.76
SD RETIREMENT     Employee Retirement     $1,664.90
SD SOLID WASTE MANAGEMENT     Membership Fees     $100.00
SIOUX NATION AG CENTER     Tingley PVC Boots (2 pairs)     $44.16
TANYA BULT     Reimburse: Supplies     $84.48
TAYA BULT     1/2 Certification, Suit     $195.97
VERIZON     Police Mobile Broadband     $40.01
VISION SERVICE PLAN     Employee Vision Insurance     $34.84
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $2,417.56
WINCKLER CRAIG AND DORENE     Restricted Site Rental     $1,000.00
YANKTON JANITORIAL SUPPLY     Pool Cleaner     $178.00

Ambulance Bills Presented By:

AMBILL ASSOCIATES     Claims: June (3)     $105.00
AMBULANCE WAGES     On Call / Trips     $572.58
BOUND TREE     Supplies     $2,263.28
CITY OF SCOTLAND     Trip - Joel (1)     $20.00
HEARTSMART     Supplies     $451.56
IRS     Employee Withholding     $94.84
MAXWELL COLONY     Decals & Lettering     $2,490.00
SCOTLAND HARDWARE     Supplies     $331.62
TANYA BULT     Postage     $15.40

Finance Officer’s Report - In July, 29 notices of intent to disconnect service letters were mailed with none being disconnected. Bult reviewed the financial reports.

City Maintenance Report - Aeration pond was drained and cleaned. Pipes were repaired. Benders camera the pipes going out to pond and found a hole in cast iron pipe. They installed a liner to repair the hole. PVC pipe had come lose so that needed repaired. Valve in building broke and will need repaired. Lift station on Dollard had a pump pulled for repairs. The pump can’t be repaired so a new one will be ordered.

Public Concerns:
Patrick Woods - Concerned with nuisance properties. Asking why the codes are not being enforced?

Council Concerns/Committee Reports:
Abbink - Junk vehicle complaints.
Asche - Plans for Stafford Street repairs.
Nelson - None.
Bietz - Thanked Peggy for article in the Municipal Magazine, Cats at large need to be addressed.

Public Concerns:
Mark Sedlacek - Questioned top soil and seeding grass after the drainage project. The contractors did put top soil and grass seed in. Per the engineers this will be re-evaluated in the spring if needed.

Cemetery Fence - A motion was made by Bietz, second by Nelson to approve a single chain fence from pole to pole with brick pillars at the entrances up to $10,000. All voted in favor. Motion carried.

Appropriation Ordinance - A motion was made by Asche, second by Bietz to approve the first reading to the 2021 Appropriation Ordinance with no changes. All voted in favor. Motion carried.

Cares Act Resolution - A motion was made by Bietz, second by Asche to approve the cares act resolution 2020-01. All voted in favor. Motion carried.

City of Scotland Resolution Number 2020-01
A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACTUAL DOCUMENTS WITH THE STATE OF SOUTH DAKOTA FOR THE RECIEPT OF CARES ACT FUNDS TO ADDRESS THECOVID-19 PUBLIC HEALTH CRISIS

WHEREAS, pursuant to section 5001 of the Coronavirus Aid, Relief, and Economic Security Act, Pub. L. No. 116-136, div. A, Title V (Mar. 27, 2020) (the “CARES Act”), the State of South Dakota has received federal funds that may only be used to cover costs that:  (a) are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); (b) were not accounted for in the budget most recently approved as of March 27, 2020, for the State of South Dakota; and (c) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and

WHEREAS, the City of Scotland acknowledges that the State of South Dakota, in its sole discretion, may retain full use of these funds for the purposes delineated in the CARES Act; and

WHEREAS, the City of Scotland acknowledges that in order to provide financial assistance to counties and municipalities in South Dakota, the State of South Dakota, in its sole discretion, may allocate CARES Act funds Act on a statewide basis to reimburse counties and municipalities as delineated herein; and

WHEREAS, the City of Scotland seeks funding to reimburse eligible expenditures incurred due to the public health emergency with respect to COVID-19; and

WHEREAS, the City of Scotland acknowledges that any request for reimbursement of expenditures will only be for expenditures that were not accounted for in the budget for the City of Scotland most recently approved as of March 27, 2020; and

WHEREAS, the City of Scotland acknowledges that it will only seek reimbursement for costs incurred during the period that begins on March 1, 2020, and ends on December 30, 2020;

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Scotland that the mayor/finance officer of Scotland may execute any and all documents as required by the State in order to receive CARES Act funds.

It is further

RESOLVED that any request for reimbursement will be only for those costs authorized by the State that:  (1) Are necessary expenditures incurred due to the public health emergency with respect to COVID-19; (2) Were not accounted for in the City budget most recently approved as of March 27, 2020; and (3) Were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.

It is further

RESOLVED that the City will not request reimbursement from the State under the CARES Act for costs for which the City previously received reimbursement, or for which the City has a reimbursement request pending before another source.

Approved and adopted this 10 day of August, 2020.


                                                                                                                ________________________________
                                                                                                                Curtis Hofer, Mayor
                                                                                                                City of Scotland, South Dakota

ATTEST:

________________________________
Tanya Bult, Finance Officer
City of Scotland, South Dakota

Fire/EMT Roster - A motion was made by Abbink, second by Nelson that the City of Scotland acknowledges and approves to cover the fire and ambulance volunteers per their rosters as follows.  Firemen: Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Fred Settje, Grayden Furney, Jesse Schlechter, Tristan Bult, and Myles Runyon.  EMT’s: Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, and Shantel Geiman. All voted in favor. Motion carried.

Set meeting date for the September Meeting - The meeting will be on Monday, September 14, 2020 at 5:00pm.

A motion was made by Asche, second by Abbink to enter into executive session at 5:54pm for Personnel as per SDCL 1-25-2 Sub (1) Lifeguard and Summer Maint Evaluations. All voted in favor.  Motion carried.

A motion was made by Asche, second by Abbink to come out of executive session at 6:07pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Bietz, second by Nelson to approve lifeguards a $1.50 bonus per hour for Taya Bult (335.25 hours), Brooklyn Mettler (267.25 hours), Jaden Plooster (145 hours) based on hours worked and evaluation.  A $1.00 bonus per hour for Kennedy Bietz (95.75 hours), Alana Fergen (84 hours), Starr Kocourek (73.75 hours), Halle VanHove (73.5 hours), Jaymison Bjorum (33.5 hours) based on hours worked and evaluations.  All voted in favor. Motion carried.

A motion was made by Bietz, second by Nelson to approve summer maintenance a $1.00 bonus per hour for Jaydan Kass (310 hours) and Miranda Gravley (177.5 hours) based on hours worked and evaluations.  All voted in favor. Motion carried.

A motion was made by Abbink, second by Bietz to enter into executive session at 6:08pm for Personnel as per SDCL 1-25-2 Sub (1) Code Enforcement Interview. All voted in favor.  Motion carried.

A motion was made by Asche, second by Bietz to come out of executive session at 7:03pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Bietz, second by Abbink to hire code enforcement office Geoff Fillingsness at $35 per hour. All voted in favor. Motion carried.

A motion was made by Nelson, second by Bietz to enter into executive session at 7:07pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Asche, second by Abbink to come out of executive session at 7:17pm with no action taken. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Nelson, second by Bietz to adjourn the meeting at 7:18pm. All voted in favor. Motion carried.
                                                                            

                                                                                                                ______________________________
                                                                                                                Curtis Hofer, Mayor 

ATTEST:/s/_________________________
                  Tanya Bult, Finance Officer

South Dakota