The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, August 12, 2019. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz, and Randy Thum. Those council members absent were Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts and Bob Green (5:10pm), Chief of Police Joel Neuman, Susan Heffner, John Heffner, Ryan Kocourek, Kim McLaury, Ryan Murtha, Dee Rich, Deloris Maruska, Deb Kruse, Greg Zweifel, Jared Zweifel, Brian Groves, Paul Pedersen, Dale Baltzer, Joe Keppen, Joe Varilek, Teri Varilek, and Peggy Schelske.
A motion was made by Bietz, second by Thum to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to approve the minutes of last month’s regular meeting and budget meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Ammunition $225.84
AFLAC Employee Insurance $269.77
ALICE GOEKEN Water Deposit Refund $50.00
AMAZON/SYNCB Library Books, Supplies $815.72
ARAMARK CareGuard Mats - July $95.18
B-Y WATER DISTRICT 7,185,000 Gallons $22,390.50
CENTRAL FARMERS COOP Diesel, Coil Wire $73.45
CITY EMPLOYEE WAGES Council, Mayor $2,724.32
CITY EMPLOYEE WAGES Finance Office $3,689.93
CITY EMPLOYEE WAGES Library $2,268.31
CITY EMPLOYEE WAGES Lifeguards $6,933.54
CITY EMPLOYEE WAGES Police $4,172.12
CITY EMPLOYEE WAGES Rubble Site $797.97
CITY EMPLOYEE WAGES Streets $4,361.98
CITY EMPLOYEE WAGES Water $3,043.80
CITY EMPLOYEE WAGES Summer Maintenance $3,159.97
CITY OF SCOTLAND Water Deposit: Comp, Kass, Pudwill $211.98
CONCRETE MATERIALS 1/2" Hot Mix $2,286.35
DAKOTA DATA SHRED Equipment Rental $16.00
DAWSON BIETZ Suit, 1/2 Certification $150.85
FARMERS & MERCHANTS STATE BANK ACH Fees - July $19.48
FISCHER ELECTRIC Lagoon Pump Breaker Repair $782.44
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $571.06
GREEN AUTO REPAIR Alternator, Belt, Chains $521.94
HAWKINS INC Pool Chemicals $1,718.03
IN CONTROL, INC Water Engineering Service $872.34
IRS Employee Withholding $8,320.72
JOEL NEUMAN Reimburse: Car Wash $12.00
JOSH KASS Water Deposit Refund $41.31
KENNEDY BIETZ 1/2 Certification $95.93
LEE OR AMY COMP Water Deposit Refund $46.71
MAIN STOP Gasoline $1,031.62
MASON DENNIS 1/2 Certification $95.93
MCKENSIE SEDLACEK 1/2 Certification $95.93
MICHELLE KASS Reimburse: Mileage $230.16
MYERS SANITATION Residential Garbage Service $4,826.75
NASASP Annual Membership Dues $39.00
NORTHWESTERN ENERGY Electricity, Natural Gas $5,718.27
SALOME' CARR Suit, 1/2 Certification $148.22
SCHUURMANS FARM SUPPLY Mower Parts $300.54
SCOTLAND FIRE DEPARTMENT City Half of Truck Repairs $2,275.87
SCOTLAND HARDWARE Repairs/Maint & Supplies $139.53
SCOTLAND JOURNAL Notices, Ads $407.37
SCOTLAND OIL COMPANY Gasoline, Diesel, Battery, Tire Repair $912.31
SCOTLAND SCHOOL DISTRICT New A/C Units - Library $346.07
SD CHILD SUPPORT Monthly Payment $1,019.07
SD DEPT OF REVENUE - SALES TAX Sales Tax: Pool, Garbage, Camping $641.11
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $15.00
SD ONE CALL Line Locates: June $17.92
SD RETIREMENT Employee Retirement $2,917.84
SDSWMA Membership Fees $100.00
SFS Wash, Wax, Detail - Cop Truck $117.37
TAYLOR BIETZ 1/2 Certification $95.93
TODD CROWNOVER Police - Special Event Fee $125.00
TYNDALL NAPA V-Belt $164.94
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
ZOE STEINBERG 1/2 Certification $74.55
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: June (11) $385.00
AMBULANCE WAGES On Call / Trips $456.22
CITY OF SCOTLAND Trip - Joel $100.00
IRS Employee Withholding $75.56
JIM MARUSKA Supplies $48.58
MCKESSON MEDICAL Supplies $334.82
SCOTLAND HARDWARE Supplies $6.99
Finance Officer’s Report - In July, 22 notices of intent to disconnect service letters were mailed with four being disconnected. All services have been restored. Bult presented a copy of the letter from Legislative Audit that they have reviewed and accepted our audit report for the two years ended December 31, 2018.
Police Report - Spent some time on Washington Street watching the four way stop. He did have four stops with all four getting warnings. 11 other traffic citations, 1 accident on Hwy 25 by railroad tracks, 1 accident on Main and Fourth Street, 1 accident on Main and Fourth involving a pedestrian, 3 suspicious person calls, dogs at large, 1 horse at large, 3 welfare checks, 2 domestic, 2 arrests: 1 violation of protection order and 1 24/7 violation. Rodeo weekend was a success and the dance went flawless. Thanked council for approving the extra officer.
City Maintenance Employee Report - Been busying keeping up with mowing. A brief explanation was given for the In Control bill. Street approach by Cash Smart has been repaired with cement. Water tower was struck by lightning blew two fuses in the control panel but all is ok now.
Paul Pedersen questioned the decision on fixing the alley way between Mike’s Auto Body/Cash Smart and Ray’s Lounge/VFW.
Council Concerns/Committee Reports:
Abbink - Busted stairs at haunted house
Asche - Received a call about a business in town but it’s something that is out of cities hands at this time
Settje - Haunted house stair repair (Vic Settje donated the bricks but having a hard time finding a brick layer)
Bietz - None
Thum - None
A motion was made by Abbink, second by Settje to enter into Board of Adjustments. All voted in favor. Motion carried.
Board of Adjustments:
Residential with Conditional Use Variance Hearing - Greg Zweifel and Jared Zweifel, located at 820 Conklin Street, Scotland, SD pursuant to Chapter 9 of the City of Scotland Municipal Ordinances (SMO) hereby applied for a Conditional Use Variance (Special Exception). They would like to operate a storage/office space on lots 1 & 2 and park/storage on lots 11 & 12. Conditional Use Variance, if granted, would allow them to operate their commercial storage/office in a residential district. Four letters from residents was presented to the council and read out loud explaining why such special exception should not be granted. Residents attending the meeting spoke one by one explaining why they thought such special exception should not be granted. A motion was made by Settje to approve the commercial use variance in a residential district. Motion failed for a lack of second. A motion was made by Bietz, second by Thum to deny the commercial use variance and leave property as residential. Councilmembers Abbink, Asche, Bietz, Thum voting aye; Councilmember Settje voting nay. Motion carried.
With no further Board of Adjustment business a motion was made by Thum, second by Settje to enter into regular council business. All voted in favor. Motion carried.
Cemetery Fence - Was tabled until appropriate funds are available.
Restricted Site Use - City Attorney Kent Lehr drew up a lease agreement between Craig & Dorene Winckler and the City. After the review of the contract a motion was made by Bietz, second by Asche to approve the agreement and give authorization to Mayor Hofer to sign the agreement. All voted in favor. Motion Carried.
Storm Drainage Update - Kim McLaury and Ryan Murtha presented a preliminary cost estimate of $343,100 that includes a 10% contingency for unknowns for the storm sewer project. This preliminary cost estimate was provided at this time only for Bult to be able to complete her budget. Right now crews are out there surveying and gathering data. The surveying should be completed by the end of next week.
2020 Appropriation Ordinance First Reading - A motion was made by Thum, second by Asche to approve the first reading to the 2020 Appropriation Ordinance with the following changes: Move $7,000 from Government Buildings and $1,000 from Library Salaries and put $8,000 into Contingency. Take $1,500 from Undesignated General Fund and put into Parks for wood chips. Take $204,000 Undesignated 2nd Penney Fund and put into 2nd Penny Improvement Fund for Storm Sewer Project. All voted in favor. Motion carried.
2020 Swimming Pool Hours - Pool hours were discussed for next year’s season. Bult passed out a list of what other cities pool hours are. She made a recommendation that the hours be Saturday - Sunday 1pm to 6pm with no evening hours. Monday - Friday 1pm to 8pm with rotating breaks starting from 5:00-5:30pm, 5:30pm-6:00pm, 6:00pm-6:30pm. With the rotating breaks we would have at least two lifeguards on duty during our slower times for additional family swimming, water aerobics, and lap swimming if desired. Pool hours were tabled to next month to give time to receive feedback from the community.
Resolution 2019-03 Library Computers - A motion was made by Asche, second by Abbink to approve the capital accumulations reserve fund resolution 2019-03. All voted in favor. Motion carried.
CAPITAL ACCUMULATIONS RESERVE FUND
Wherein Councilmember Asche introduced the following Resolution and moved for its adoption pursuant to SDCL 9-21-
WHEREAS, the City of Scotland desires to make certain expenditures for the purchase of new library computers, and
WHEREAS, the City of Scotland needs to accumulate certain funds for a period longer than one (1) year for the Purchase
of new library computers, and
WHEREAS, there is a need to purchase new library computers, the City of Scotland to complete daily work tasks, and
WHEREAS, the City of Scotland does not currently have adequate funding available to complete this purchase; and
WHEREAS, the City of Scotland desires to set funds aside in a Capital Outlay Accumulations Reserve for this purpose;
NOW THEREFORE BE IT RESOLVED, that the City of Scotland establishes a Capital Outlay Accumulations Reserve Fund for the purchase of new library computers. This fund shall accumulate $1000 every year, limited to a maximum accumulation of $5,000 and all accumulated funds shall be expended within 5 years of the date of this resolution.
Councilmember Abbink seconded the motion, and after a full and complete discussion, the resolution was adopted on roll call vote as follows:
Councilmembers Abbink, Asche, Settje, Bietz, Thum voting aye; no one voting nay. Motion carried.
Adopted this 12 day of August, 2019.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer
Set meeting date for the September Meeting - The meeting will be on Monday, September 9, 2019 at 5:00pm.
A motion was made by Asche, second by Bietz to enter into executive session at 6:50pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 7:27pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to give Jason Alberts a $0.50 raise to $17.00 per hour for completing all necessary certifications that the state and city require. All voted in favor. Motion carried.
A motion was made by Asche, second by Abbink to give Joel Neuman a $2.00 raise to $17.00 per hour for completing law enforcement training that the state requires and completing his 6-month evaluation. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to approve a $1 bonus per hour worked for Taylor Bietz (325.25 hours) based on hours worked and evaluation. A $0.50 bonus per hour worked for Zoe Steinberg (210.90 hours), Dawson Bietz (189.25 hours), Kensie Sedlacek (176.25 hours), Kennedy Bietz (146.25 hours), Mason Dennis (129.75 hours), Salome’ Carr (60.75 hours), and Raygen Diede (30.00 hours) based on hours worked and evaluations. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Bietz to adjourn the meeting at 7:30pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer