The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, August 6, 2018. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Joe Keppen, Jason Bietz, Peggy Schelske, and Duane Hochstein (5:04pm).
A motion was made by Bietz, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Settje to approve the minutes of last month’s regular meeting and budget meeting. All voted in favor. Motion carried.
The bills were presented with the addition of one bill from Kronaizl Insurance in the amount of $33 for the new ball field bathrooms. A motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books $524.02
ARAMARK CareGuard Mats: July $123.75
AUCH PLUMBING & HEATING New Bathroom at Ball Field $4,877.49
B-Y WATER DISTRICT 8,157,000 Gallons $25,403.70
BOB GREEN Reimburse: Lagoon, Street Supplies $748.35
BRIAN JENSEN Water Deposit Refund $75.00
BROWN & SAENGER Utility Billing Cards $290.00
CENTRAL FARMERS COOP Diesel, Generator Battery $135.14
CENTRAL STATES LAB Sewer Chemicals $7,130.70
CITY EMPLOYEE WAGES Coaches $4,371.53
CITY EMPLOYEE WAGES Council & Mayor $3,629.37
CITY EMPLOYEE WAGES Finance Office $3,505.05
CITY EMPLOYEE WAGES Library $3,162.16
CITY EMPLOYEE WAGES Lifeguard $6,195.96
CITY EMPLOYEE WAGES Police $3,332.35
CITY EMPLOYEE WAGES Rubble Site $731.41
CITY EMPLOYEE WAGES Streets $3,678.12
CITY EMPLOYEE WAGES Summer Maintenance $4,416.73
CITY EMPLOYEE WAGES Sewer $2,318.10
CITY OF SCOTLAND Water Deposit: T. Martin, S. Gimbel $200.00
CLAY LONEMAN Printer, Toner $172.46
DAKOTA DATA SHRED Equipment Rental $15.50
DEMCO Library Supplies $386.65
FISCHER ELECTRIC Street Lights, Lift Station $618.68
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $518.66
HAWKINS Pool Chemicals $3,736.00
IRS Employee Withholding $8,851.13
JASON ALBERTS Reimburse: Cell Phone $50.00
JIM SMITH Sidewalk (First Street) $3,796.00
MC&R POOLS, INC Pool - Flexstrip $25.69
MAIN STOP Gasoline $515.93
MASON DENNIS Swimsuit & 1/2 Certification $120.08
MENNO LUMBER COMPANY Plywood $81.00
MICHAEL TODD & COMPANY Plow Blades $3,380.13
MYERS SANITATION Residential Garbage Service $4,911.25
NORTHWESTERN ENERGY Electricity / Natural Gas $5,845.43
RETTEDAL'S Police Polos $254.00
SCHUURMAN"S FARM SUPPLY Mower Belts $102.64
SCOTLAND HARDWARE Repairs/Maint & Supplies $265.49
SCOTLAND JOURNAL Notices & Ads $230.75
SCOTLAND OIL COMPANY Gasoline, Diesel, Oil Change $277.69
SCOTTIE STOP Gasoline & Diesel $439.43
SD CHILD SUPPORT Monthly Payment $1,019.07
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Pool, Camping $483.61
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $15.00
SD ONE CALL Line Locates - June $16.80
SD RETIREMENT Employee Retirement $2,194.00
SD SOLID WASTE MANAGEMENT ASSOC Membership Fees $100.00
TANNER VANDRIEL Swimsuit & 1/2 Certification $144.23
THE LIBRARY STORE Library Supplies $73.98
TYNDALL NAPA Spark Plugs, Grease, Brake Fluid $33.85
VAN DIEST SUPPLY West Nile Briquets $1,509.40
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,821.76
YANKTON JANITORIAL SUPPLY New Bathroom at Ball Field $170.00
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: May (3) June (9) $420.00
AMBULANCE WAGES On Call / Trips $432.20
IRS Employee Withholding $71.60
MATHESON TRI-GAS Oxygen $40.30
SCOTLAND HARDWARE Supplies $275.97
S.A.A. Bills Presented By:
CASH BAG Teener Tourney Foul Ball Bag $400.00
DUANE HOCHSTEIN Teener Tourney Umping Fees $2,500.00
HARVES SPORT SHOP Supplies $273.70
JASON BIETZ Striping Machine $97.90
NORTHWESTERN ENERGY Electricity $396.18
SCOTLAND HARDWARE Supplies $136.68
SCOTLAND JOURNAL Sports Day Ad $65.70
TESSMAN COMPANY Supplies $149.40
TROY FURNEY Umping, Mileage, State Fees $718.84
Finance Officer’s Report - In July 20 notices of intent to disconnect service letters were mailed with none being disconnected. Water Loss Report for July: 31% loss including all accounts minus Poets usage and 13% loss including Poets usage. July Building Permits: Bonnie McCormick - Deck; Matt Dangel – Remodel, Deck, Fence. The swimming pool will close for the season on Friday, August 10th. Coach Robb requested use of the pool on Saturday, August 11th from 10am-11am after practice for cool down. Lifeguards Mason Dennis and Tanner VanDriel will be on duty. All council members approved the request with the stipulation that lifeguards sit in the lifeguard chairs and observe. All pool rules will apply.
Chief of Police Report – July 2018: 24 Calls for Service. Traffic Stops: 8; Crash: 1; Medical: 1; Agency Assist: 2; Motorist Assist: 1; Animal: 2; Welfare Check: 3; Funerals: 2; Civil: 2; Other: 2. Reports: Hit and Run. Arrests: 0. Code Enforcement: Open: 0. Closed: 0.
City Maintenance Employee Report - Streets are being patched with chip sealing starting later this month. The City borrowed a grinder from Bon Homme County to use during the street repair process. Hot mix that is being used to patch the streets is approximately $67 per ton. It was decided to bill the land owners for the cost of repairs per our city ordinance.
Council Concerns/Committee Reports:
Asche - None
Settje - None
Bietz - Crofton dealer has a skid loader with a blade that the city will be able to try possibly middle of next week.
Barrett - None
Thum - None
Animal Ordinance - The muzzle section of the ordinance is still being looked into. It was decided to table the ordinance to next month’s meeting.
Restricted Site Use Update - Schedule a meeting with landowner and Don from DENR to go over the application, regulations, and rules.
2019 Appropriation Ordinance - A motion was made by Asche, second by Thum to approve the first reading to the 2019 Appropriation Ordinance with the following changes: Move $1,000 from Attorney Services and $3,500 from Economic Development and put $4,500 into Recreation Other (S.A.A. Donation). The following sums appropriated to meet the obligations of the municipality. Expenses: General Fund $599,054; Water Fund $290,000; Sewer Fund $160,800; Garbage Fund $69,300; 2nd Penny Fund $150,000. Revenue: General Fund $599,054; Water Fund $290,000; Sewer Fund $170,000; Garbage Fund $69,300; 2nd Penny Fund $150,000. All voted in favor. Motion carried.
Daily Liquor Permit – Rec Bar requested a daily liquor license for Saturday, August 25, 2018 for the Pheasants Forever Banquet being held at the school gym. A motion was made by Thum, second by Settje to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Daily Malt Beverage Permit - Matt’s Place requested a daily malt beverage license for Saturday, August 11, 2018 for the Rodeo dance being held on Main Street. A motion was made by Bietz, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Scotland’s Search Grant - The purpose of the study is to provide a thorough analysis for existing wastewater collection and treatment facilities, Determine future discharge limits based on upcoming regulatory changes by SD DENR, Evaluate the effectiveness of the existing treatment facility to meet future limits, Research and recommend treatment modifications to existing facilities that will meet anticipated water quality levels. A motion was made by Thum, second by Barrett to request approximately $30,000 of USDA funds for the sewer system study. All voted in favor. Motion carried.
Housing Survey - Ron Wagner from the City of Tyndall inquired if the City of Scotland was interested in joining forces and completing a housing survey for a shared cost. At this time the council declined the offer.
Police Domestic Violence Policy - The policy has been given to the city attorney for review. It was decided to table the policy to next month’s meeting.
Police Security Assessment Class - No discussion or action was taken.
Scotland Athletic Association - Joe Keppen asked about the status of the old bathrooms at the ball field as the council stated earlier this year the association could use them for storage. It was stated once all the work is completed Keppen would receive a key. Next Keppen asked about demolishing the current crows nest/ concession stand at the baseball field. The council stated what the city could take at the city rubble site and locations where the remainder of the debris would have to be taken.
Set meeting date for the September Meeting - The meeting will be on Monday, September 10, 2018 at 5:00pm.
A motion was made by Bietz, second by Thum to enter into executive session at 6:29pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 6:59pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Bietz to adjourn the meeting at 7:00pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer