The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, August 7, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz and Myles Runyon (5:25pm via phone) (6:41pm in person). Those council members absent were Sean Barrett. Others present were Tanya Bult, Tristan Bult, James Hoffard, Geoffrey Fillingsness, Greg Gemar and Peggy Schelske.
A motion was made by Abbink, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to approve the minutes of last month’s regular and special meeting. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $371.48
AMAZON CAPITAL SERVICES Supplies: Library, Fire, Streets $922.84
ASHTON MASSEY Reimburse: Certification $125.00
B-Y WATER DISTRICT 8,804,000 Gallons $27,409.40
CENTRAL FARMERS COOP Supplies: Diesel, Gasoline, DEF $162.29
CITY EMPLOYEE WAGES Council/ Mayor $2,816.67
CITY EMPLOYEE WAGES Finance Officer $2,932.30
CITY EMPLOYEE WAGES Library $1,143.18
CITY EMPLOYEE WAGES Lifeguards $4,978.21
CITY EMPLOYEE WAGES Police/Code Enforcement $3,245.28
CITY EMPLOYEE WAGES Rubble Site $663.31
CITY EMPLOYEE WAGES Streets $2,654.38
CITY EMPLOYEE WAGES Summer Maintenance $1,306.80
CITY EMPLOYEE WAGES Water $2,462.81
CITY OF SCOTLAND Water Deposits to Account $350.00
CITY OF SCOTLAND City Water/ Sewer Bills $1,377.61
FARMERS & MERCHANTS STATE BANK Auto Pay - July $25.50
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $628.04
HAWKINS Supplies: Pool Chemical $7,181.74
IRS Employee Withholding $5,951.06
KASSIDY NUNNALLY Water Deposit Refund $150.00
MIKE'S AUTO BODY REPAIR Windshield: Dodge, Payloader $461.00
MYERS SANITATION Residential Garbage Service - July $6,760.66
NORTHWESTERN ENERGY Electricity, Natural Gas $6,264.45
RECREATION SUPPLY CO Supplies: Pool Basketball Hoop $2,918.24
SCOTLAND ATHLETIC ASSOCIATION Donation $2,500.00
SCOTLAND CHAMBER Donation $2,500.00
SCOTLAND HARDWARE Supplies: Cop, Shop, Pool, Parks $216.64
SCOTLAND JOURNAL Legals, Notices, Ads $703.39
SCOTLAND OIL Diesel, Batteries $277.60
SCOTLAND REDI-MIX 6 - Sono Tubes 8"x12' $342.51
SCOTLAND YOUTH CENTER Donation $2,500.00
SD ASSOCIATION OF RURAL WATER Hydro-Vac $300.00
SD DEPT OF HEALTH LAB Samples: Water $15.00
SD DEPT OF REVENUE Sales Tax - July (Garbage, Pool, Camping) $512.19
SD ONE CALL Line Locates - July $4.48
SD RETIREMENT Employee Retirement $1,972.84
SD SOLID WASTE MANAGEMENT Membership Fees $100.00
TANYA BULT Reimburse: SRP Deposit $102.00
TREYTAN BULT Reimburse: Certification $235.00
TYNDALL NAPA Supplies: Police, Streets, Water $155.50
VERIZON Broadband: Police, Water, Meters $120.62
VISION SERVICE PLAN Employee Vision Insurance $45.30
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $4,366.65
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: May (4), June (12) $560.00
AMBULANCE WAGES On Call / Trips $2,225.13
IRS Employee Withholding $401.54
JIM MARUSKA Reimburse: CPR Cards, Meal $31.21
MATHESON TRI-GAS INC Oxygen $295.17
SCOTLAND HARDWARE Extension Cord $97.95
STRYKER SALES AED Batteries, Patches $873.40
Finance Officer’s Report - Received serval complaints about burrs in the city park poking holes in bike tires.
Library Director Report - Presented Summer Reading Program statistics to the council.
Chief of Police Report - Has been busy with traffic enforcement and calls for service.
City Maintenance Report - The signing crew will be here correcting the signs on Elgin and Fifth Street. Cemetery signs have been taken to the colony for updating. The colony is also making new camping payment station signs. Pool liner is scheduled to be here Monday, August 14th.
Greg Gemar shared his concerns with a property in his neighborhood. He requested that the code enforcer evaluate this property as the yard is being un-kept and cats are living in a crack in the foundation of the home.
Council Concerns/Committee Reports:
Abbink - Grass clippings on the roadway: The city has an ordinance with fine against blowing grass clipping onto the road. It will be monitored and enforced. Rules on fences: It is suggested to be on the property line or at least 3 feet off the property line for maintenance purposes. If the fence is not on the property line, land owner should put notation on deed.
Asche - None
Settje - None
Bietz - None
Parking at the Park - Another option is being considered.
Hire Seasonal Mower - A motion was made by Asche, second by Runyon to hire Dennis Bietz at $12.00 for seasonal mowing as needed. All voted in favor with Bietz abstaining. Motion carried.
Surplus - A motion was made by Abbink, second by Bietz to surplus a replaced and unused Lifepak. All voted in favor. Motion carried.
Set meeting date for the September Meeting - The meeting will be on Monday, September 11, 2023 at 5:00pm.
A motion was made by Bietz, second by Asche to enter into executive session at 5:29pm for Litigations as per SDCL 1-25-2 Sub (3). All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to come out of executive session at 6:24pm with no action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to enter into executive session at 6:25pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Settje, second by Asche to come out of executive session at 7:12pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Runyon, second by Abbink to accept the resignation of city maintenance Chris Simantel. All voted in favor. Motion carried.
A motion was made by Abbink, second by Settje to hire Margaret Spak as a police officer full-time at a salary of $41,600/year plus benefits with a 40-45 hour work week. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to hire Maxus Mach as a police officer part-time at $19.00 per hour. All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to approve a $30 hourly contract with Bob Green for a certified operator in water/sewer. Contract started at the close of July 17, 2023 special meeting. All voted in favor. Motion carried.
A motion was made by Runyon, second by Bietz to give the following raise to full time employee Tristan Bult to $25.00 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Asche to adjourn the meeting at 7:20pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Randy Thum, Mayor