The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:02pm on Monday, August 8, 2022. The following council members answered to roll call Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Randy Abbink and Myles Runyon. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Chief of Police Corrinna Wagner, Peggy Schelske, Mary Jo Bauder, Tom Gordon, Steve Settje, and Mark Maggs.
A motion was made by Bietz, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting and budget meeting. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $342.59
AMAZON Library Books $227.67
AMBER JARABEK Water Deposit Refund $40.75
B-Y WATER DISTRICT 9,729,000 Gallons $30,276.90
BILLIE JO HAYS Reimburse: Mileage $166.32
BLACKBURN & STEVENS, PROF LLC Enforcement Attorney Fees $1,261.76
BUCHE FOODS Water Deposit Refund $100.00
CENTRAL FARMERS COOP Diesel $717.14
CHRIS MCGREGOR Water Deposit Refund $37.71
CITY EMPLOYEE WAGES Council/Mayor $3,078.33
CITY EMPLOYEE WAGES Finance Officer $2,827.29
CITY EMPLOYEE WAGES Library $1,007.98
CITY EMPLOYEE WAGES Lifeguard $3,141.44
CITY EMPLOYEE WAGES Police/Code Enforcement $2,732.80
CITY EMPLOYEE WAGES Rubble Site $658.00
CITY EMPLOYEE WAGES Streets $2,769.70
CITY EMPLOYEE WAGES Summer Maintenance $1,435.20
CITY EMPLOYEE WAGES Water $2,532.26
CITY OF SCOTLAND City Water/ Sewer Bills $1,500.88
CITY OF SCOTLAND Water Deposit to Water Bill $213.19
CLARK'S RENTAL Concrete Saw Repair $742.98
CRIMESTAR Police Records Management $3,250.00
EMBLEM ENTERPRISES Police Patches $15.74
FARMERS & MERCHANTS STATE BANK Auto Pay - July $24.66
FISCHER ELECTRIC LED Pole Lights (10) $14,366.09
FREMAR 2,4-D Amine $173.00
GALLS Police Supplies $431.31
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $706.06
JACOB CHALLAND Water Deposit Refund $108.35
IRS Employee Withholding $4,963.19
KENT LEHR Attorney Fees $105.00
KNIFE RIVER D-2 Asphalt 76.31 Ton $5,875.87
MAXWELL SIGN & GRAPHICS Setrite, Glue $68.00
MAIN STOP Gasoline, Ice $591.77
MCLAURY ENGINEERING Wastewater Study $12,503.75
MEHLHAFF CONSTRUCTION Gravel - 5 loads $1,377.50
MIDWEST EQUIPMENT REPAIR Repair Generator Engine $2,544.63
MYERS SANITATION 3 City Dumpsters - Bimonthly $496.14
MYERS SANITATION Residential Garbage $5,554.80
NATASHA AUCH Water Deposit Refund $150.00
NIKKI KAVANAGH Water Deposit Refund $100.00
NORTHWESTERN ENERGY Electricity, Natural Gas $5,767.00
PURCHASE POWER Postage $846.33
SCOTLAND HARDWARE Repairs, Maint, Supplies $1,131.11
SCOTLAND JOURNAL Legals, Notices, Ads $391.28
SD DEPT OF REVENUE Sales Tax: Garbage, Camping, Pool $591.00
SD DEPT OF REVENUE Samples: Water, Sewer $1,142.00
SD ONE CALL Line Locates - June $5.60
SD SOLID WASTE MANAGEMENT ASSN Membership Fees $100.00
STREICHER'S INC Police Supplies $83.99
ULMER FARM SERVICES Culvert, Band $456.15
SD RETIREMENT Employee Retirement $1,863.66
VERIZON Broadband: Police, Water, Meters $120.03
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,037.88
Ambulance Bills Presented:
AMBULANCE WAGES On Call / Trips $720.34
IRS Employee Withholding $119.32
Finance Report - In July, 21 notices of intent to disconnect service letters were mailed with one being disconnected.
Library Report - There will be a Library board meeting August 29, 2022 at 7pm at the library.
Police Report - Traffic Enforcement: 5 speed warnings, 1 citation. Calls for service: 1 dog complaint. Reports: 2 papers served. Other: 1 harassment call, 7 citizen complaints, 2 citizens assist, 1 accident.
Maintenance Report - Getting things ready for the rodeo. Plan on replacing the filter system at the pool after the pool closes for the season.
Council Concerns/Committee Reports:
Asche - None
Bietz - Damaged stone at the cemetery.
Barrett - None
Thum - None
Board of Adjustments:
Residential with Conditional Use Variance Hearing - Terris Settje Jr, located at 711 Second Street, Scotland, SD pursuant to Section 9.01 of the City of Scotland Municipal Ordinances hereby applied for a Conditional Use Variance (Special Exception) to Section 9.0105. Conditional Use Variance, if granted, would allow him to operate his commercial construction business in a residential district. No persons interested appeared and showed cause why such special exception should not be granted. A motion was made by Thum, second by Asche to approve the commercial use in a residential district. All voted in favor. Motion carried.
Scotland Sign - A letter was received from Continental Western denying coverage. No action was taken.
Waste Water Facility Plan Update - Bolton & Menk is still reviewing data with a findings report to follow.
2023 Appropriation Ordinance - No action was taken.
County Law Enforcement Contract - Two contracts were received to furnish law enforcement services in the city while our officer is not on duty. First contract: One year contract for the sum of $92,000 per year with at least fifteen hours of service per week. An extra dollar amount will be charged accordingly for special events at the rate of $20 per hour. Second contract: One year contract for the sum of $1,000 per call for service within the City of Scotland. An extra dollar amount will be charged accordingly for special events at the rate of $20 per hour. No action was taken.
Daily Malt Beverage Permit - Scotland VFW requested a daily malt beverage license for the Fireman Street Dance Saturday, August 13 being held on Main Street. A motion was made by Thum, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Pool Liner - A motion was made by Bietz, second by Thum to approve the proposal from RenoSys Corp to install the liner in the existing pool at the cost of $61,250. All voted in favor. Motion carried.
Street Dance Security - A motion was made by Asche, second by Bietz to pay $250 per officer for security staff at the rodeo/street dance. All voted in favor. Motion carried.
Traffic Signs - A motion was made by Bietz, second by Thum to accept the recommendation by Officer Wagner to keep the 4 way stop at the intersection of Fifth and Cherry. All voted in favor. Motion carried.
Transfer of Malt Beverage and SD Farm Wine License - A motion was made by Bietz, second by Asche to approve the transfer of the retail on-off sale Malt Beverage & SD Wine License from RF Buche d/b/a Cash Smart to Jeff and Natalie Briggs d/b/a Ron’s Market Inc. All voted in favor. Motion carried.
Transfer of Wine & Cider License - A motion was made by Asche, second by Thum to approve the transfer of the retail on-off sale Wine & Cider License from RF Buche d/b/a Cash Smart to Jeff and Natalie Briggs d/b/a Ron’s Market Inc. All voted in favor. Motion carried.
Set meeting date for the September Meeting - The meeting will be on Monday, September 12, 2022 at 5:00pm.
A motion was made by Bietz, second by Barrett to enter into executive session at 6:12pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 7:24pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to hire Tate Plooster at $9.95 per hour as needed. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Asche to adjourn the meeting at 7:25pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor