The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:01 pm on Monday, December 12, 2016. The following council members answered to roll call Randy Thum, H. Victor Settje, Ron Dvorak, Tim Asche, and Sean Barrett (5:03 pm). Those council members absent were Joe Bouza. Others present were Finance Officer Tanya Bult, City Maintenance Employee Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Peggy Schelske, Larry Petrik, Kay Petrik, Dennis Powers, April Powers, John Cap, Analiese Cap, and Jody Haase. The 14th of November meeting minutes were approved upon a motion made by Thum, second by Dvorak. All voted in favor. Motion carried.
Finance Officer’s Report - In November forty-eight notices of intent to disconnect service letters were mailed out with zero being disconnected. November’s water percentage loss was 1%. November Building Permits: Janet Bauder, Repair Shed; Darlene Mehrer, Replace Sidewalk; BNSF Railway, Demolition (Storage Shed & Depot). A thank you was received from Kirk McCormick Family for the memorial gift in memory of Kirk’s mom. Another thank you was received from Ron Dvorak Family for the memorial plant in memory of Ron’s wife. Bult took a building clean-up survey from District III regarding dilapidated/condemned buildings. District III is looking to see if there is interest in assistance for the removal of dilapidated buildings in order to further economic development or housing. At this time there is no identified program or fund, just research being completed. The city employees are off Monday, December 26 and Monday, January 2 in observance of the holidays. The bills were presented and a motion was made by Settje, second by Thum to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON/SYNCB Library Books & DVD's $993.92
B & L COMMUNICATIONS Mah LiOn Battery (2) $168.30
B-Y WATER DISTRICT 5,067,000 Gallons $15,824.70
BROADWAY CHRYSLER 2012 Dodge Ignition Switch $527.39
BROWN & SAENGER Billing Post Cards $275.00
CENTRAL FARMERS COOP Tire Repair & Battery $150.00
CITY EMPLOYEE WAGES Finance Office $2,082.53
CITY EMPLOYEE WAGES Library $914.10
CITY EMPLOYEE WAGES Police $2,638.29
CITY EMPLOYEE WAGES Rubble Site $214.79
CITY EMPLOYEE WAGES Sewer $1,402.60
CITY EMPLOYEE WAGES Streets $1,829.06
DEMCO Library Supplies $363.71
DENR BOARD OF OPERATOR 2017 Operator Renewal $36.00
EMBROIDERY PLUS Police Logo & Badge (4) $48.00
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $120.00
FARMERS & MERCHANTS STATE BANK Utility Bill Collection 2015/2016 $3,000.00
FLOWERS & MORE Plant - Dvorak Services $36.00
FLOWERS & MORE Christmas City Planters (10) $395.00
GIEDD SANITATION Residential Garbage Service $5,190.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $427.48
IRS Employee Withholding $3,010.75
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
LEADS ONLINE Track Investigation System $1,188.00
MAIN STOP Gasoline $225.61
MYERS SANITATION 3 City Dumpsters: Oct-Nov-Dec $210.00
NORTHWESTERN ENERGY Electricity / Natural Gas $6,996.53
ONE OFFICE SOLUTION Supplies: Finance & Police $162.02
PURCHASE POWER Postage $604.50
RETTEDAL'S Police Navy Shirts (4) $112.00
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $62.65
SCOTLAND JOURNAL Notices $223.62
SCOTLAND OIL CO Gasoline, Diesel, Tire Repair $158.55
SCOTLAND SCHOOL DISTRICT Destiny Tech & Overdrive $1,025.00
SCOTTIE STOP Gasoline $173.72
SD DENR 2017 Discharge Permit Fee $950.00
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $362.17
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Sewer $228.00
SD ONE CALL Line Locates - November $3.36
SD RETIREMENT Employee Retirement $1,504.78
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TANYA BULT Reimbursement: Webpage Email Renewal $60.71
TYNDALL NAPA Oil, Filters, Antifreeze $246.49
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,745.92
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $136.37
AMBILL ASSOCIATES Sept (1) & Oct (7) $280.00
AMBULANCE WAGES On Call / Trips $764.26
CENTRAL FARMERS COOP Diesel $86.16
IRS Employee Withholding $129.23
MATHESON TRIGAS Cylinders $2,157.51
SANFORD HEALTH EMT - Monthly Training $800.00
SCOTLAND OIL Diesel $67.60
Chief of Police - Traffic Enforcement - Speed: 1. Responded to - Agency Assist: 1; Public Assist: 2; Civil: 1; Animal: 4; Child Neglect: 1; Welfare Check: 1. Reports - Vandalism: 1; Burglary: 1; Missing Property: 1; Drug: 1. Arrests - None. Code Enforcement - Opened: 0. Closed: 0. Other - Attended Domestic Violence Training.
City Maintenance Employee Report - Will be attending a sustainable management of rural and small systems workshop class in Tripp, SD on December 14, 2016 for credit hours.
Council Concerns/Committee Reports:
Thum - None
Settje - None
Dvorak - None
Barrett - None
Asche - None
Hofer - Drainage issue between Zweifel and Kocer properties on Curry Street was discussed. It will be reviewed further in the spring.
Garbage Service Bids - There was a brief overview of the bids that were opened at the November meeting. Giedd Sanitation, Myers Sanitation, and Petrik Sanitation all stated there would be no negotiations needed if landfill prices or fuel prices increased for the 3 year agreement. A motion was made by Asche, second by Settje to approve and accept the garbage bid received from Giedd Sanitation for $13.75 per household size of 2 or less $14.75 per household size of 3 or more, for once a week pick up on Thursdays. All voted in favor. Motion carried.
Water Tower Repair - Waiting to hear back from Robert Hille d/b/a H&H Contracting.
City Commercial Insurance - These prices if approved would become effective on January 1st. The following prices are for the City of Scotland year 2017: Commercial Property $11,461, General Liability $3,213, Inland Marine $1,560, Commercial Auto $4,915, Professional Liability 3,883, Excess Liability $1,394. There was a decrease from $29,224 (Continental Western) in 2016 to $26,751 (One Beacon) in 2017. The following prices are for the Scotland Fire & EMS year 2017: Commercial Property $1,118, General Liability $1,007, Inland Marine $894, Commercial Auto $6,743, Professional Liability $499. There was a decrease from $10,579 (Continental Western) in 2016 to $10,261 (One Beacon) in 2017. A motion was made by Thum, second by Dvorak to approve the commercial insurance rates. All voted in favor. Motion carried.
City Health Insurance - Wellmark of South Dakota has an increase from $2,733.44 ($683.36 each) in 2016 to $2,865.92 ($716.48 each) in 2017. A motion was made by Thum, second by Asche to approve the employee health insurance rates. All voted in favor. Motion carried.
Reduce Old Outstanding Accounts - A motion was made by Thum, second by Dvorak to reduce old outstanding accounts receivable as follows: John D Orr II & Shanae Castellaw $55.85, Thomas Moon $27.84 with these outstanding accounts still being collectable. All voted in favor. Motion carried.
Supplemental Appropriations 2016-05 - A motion was made by Asche, second by Settje to approve the first reading of the ordinance providing the appropriations to supplement the General Government Building, Health, Recreation S.A.A. (Restricted), and Ambulance (Restricted) within the general fund. All voted in favor. Motion carried.
Set meeting date for Year End Meeting - The year end council meeting will be on Monday, December 19, 2016 at 9:00 am.
Set meeting date for the January Meeting - The January council meeting will be on Monday, January 9, 2017 at 5:00 pm.
Sewer and Water Ordinances – A lengthy discussion was held regarding the city sewer and water ordinance. Bult was asked to look into what area towns do in certain circumstances and report her finding at the January council meeting.
With no further business to discuss a motion was made by Thum, second by Dvorak to adjourn the meeting at 5:56 pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer