The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, December 12, 2022. The following council members answered to roll call Tim Asche, Myles Runyon, Dennis Bietz, Randy Thum, and Sean Barrett (5:08pm). Those council members absent were Randy Abbink. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Police Officer James Hoffard, Ray Beecher, Kathy Beecher, Peggy Schelske, Mary Jo Bauder, and Jim Maruska.
A motion was made by Bietz, second by Runyon to approve the agenda. All voted in favor. Motion carried.
A motion was made by Runyon, second by Asche to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Runyon to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $281.88
AMAZON Library Books, Truck Parts $393.26
B-Y WATER DISTRICT 5,384,000 Gallons $16,807.40
BENDER'S SEWER & DRAIN Clean & Video Inspection $8,065.20
BENDER'S SEWER & DRAIN Lift Station Pipe Repair $2,754.00
BLACKBURN & STEVENS Code Enforcement Attorney Fees $87.50
BOHLMANN, INC Trash Receptacle (4) $2,803.52
BORDER STATES Light Bulbs $1,120.80
CENTRAL FARMERS COOP Diesel $245.63
CHRIS SIMANTEL Reimburse: Cell Phone, 1/2 Deductible $1,800.00
CITY EMPLOYEE WAGES Finance Officer $2,876.84
CITY EMPLOYEE WAGES Library $691.72
CITY EMPLOYEE WAGES Police/Code Enforcement $3,094.69
CITY EMPLOYEE WAGES Streets $2,735.72
CITY EMPLOYEE WAGES Water $2,336.12
CITY OF SCOTLAND City Water/ Sewer Bills $383.20
CONNECTING POINTS Splashtop - 1yr Rental $60.00
EMBROIDERY PLUS Police Gear $90.00
FARMERS & MERCHANTS STATE BANK Auto Pay - November $24.66
FERGUSON Meter $2,811.11
FIRST CHIROPRACTIC 2023 Consortium Fee $150.00
FLOWERS & MORE Memorial Plant - Nelson Service $40.00
GALLS Police Supplies $152.31
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $619.87
HLAVAC PLUMBING HEATING & AC Sewer Jetting $494.26
IN CONTROL INC Water Tower Control System $5,286.60
IRS Employee Withholding $3,235.70
JAMES HOFFARD Reimburse: Cell Phone $150.00
MAIN STOP Gasoline $498.55
MCLAURY ENGINEERING Wastewater Study $4,740.00
MYERS SANITATION Dumpsters Bimonthly (3) $165.38
MYERS SANITATION Residential Garbage $5,532.85
NORTHWESTERN ENERGY Electricity, Natural Gas $7,639.25
ONE OFFICE SOLUTION Office Supplies $885.87
PURCHASE POWER Postage $604.50
RANDY THUM Reimburse: Parade Supplies $52.37
SCOTLAND HARDWARE Repairs, Maint, Supplies $247.82
SCOTLAND JOURNAL Legals, Notices, Ads $280.76
SD CODE ENFORCEMENT ASSOC. 2023 Membership $75.00
SD DEPT OF REVENUE Sales Tax: Garbage, Camping $536.83
SD DEPT OF REVENUE Samples: Water $15.00
SD FINANCE OFFICER ASSOC. 2023 Membership $40.00
SD HUMAN RESOURCE ASSOC 2023 Membership $25.00
SD ONE CALL Line Locates - October, November $28.00
SD POLICE CHIEFS ASSOC. 2023 Membership $97.00
SD RETIREMENT Employee Retirement $1,849.00
SD STREET MEAINTENANCE ASSOC. 2023 Membership $35.00
SDML WORKERS COMPENSATION 2023 Work Comp $7,912.00
SEAFOG 2023 Membership $100.00
TANYA BULT Reimburse: AVG, Cell Phone, Prime $817.96
TRANSOURCE TRUCK & EQUIP 2023 Volvo CE $85,799.00
TRISTAN BULT Reimburse: Cell Phone $300.00
TYNDALL NAPA Cop Truck, Streets $350.84
VERIZON Broadband: Police, Water, Meters $125.09
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,493.32
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: October (12) $420.00
AMBULANCE WAGES On Call / Trips $609.53
FLOWERS & MORE Memorial Plant - Ritter Service $40.00
IRS Employee Withholding $100.94
MATHESON TRI-GAS Oxygen $216.95
MIKE MEHRER Reimburse: Meals $10.75
Finance Officer Report - Governor Noem has declared Friday, December 23, 2022 a holiday. Christmas will be observed on Monday, December 26, 2022. New Years will be observed on Monday, January 2, 2023. Bult will be out of the office Tuesday, January 3, 2023 through Thursday, January 5, 2023.
Library Report - The school is contemplating adjusting the community library hours during the school day.
Police Report - Calls for service: 20 stop sign, 2 dog complaints, 2 cat complaints, 2 ambulance assists, 1 warrant arrest, 1 domestic abuse arrest, 1 alarm call, 1 suspicious activity.
Maintenance Report - Fence posts along the new park equipment range from $26 to $57 each. Angle broom on skid steer ranges from $3,000 to $6,900. Summer maint trucks transmission is out. Sixth Street sewer main is shot and in need of repairs. Cost is about $280,000 for four blocks. Liner is peeling at the main man hole. Greens lift station has pipes rusted out, estimated cost for repairs is $170,000. Collection of white goods with freon will cost homeowner $50 to place at the rubble site.
Mary Jo Bauder thanked everyone for their support.
Council Concerns/Committee Reports:
Asche - None
Runyon - None
Bietz - None
Barrett - None
Thum - None
Variance Hearing - A motion was made by Thum, second by Asche to grant Ray Beecher the 12 foot sidewall variance to add an addition onto the north side of his garage located at 130 Third Street. All voted in favor. Motion carried.
City Commercial Insurance - A motion was made by Bietz, second by Runyon to approve the Continental Western Group coverage at $31,576. All voted in favor. Motion carried.
Fire/EMS Insurance - A motion was made by Thum, second by Asche to approve the Continental Western Group coverage at $10,686. All voted in favor. Motion carried.
Garbage Service Open Bids -
Myers Sanitation - Bid was $19.21 per household supplied with one garbage can
Finance Officer Bult stated that there is a $2.25 city administration fee added to bid price. A motion was made by Bietz, second by Runyon to approve and accept the garbage bid received from Myers Sanitation for a 3 year contract for once a week pick up. All voted in favor. Motion carried.
Supplemental Appropriation - A motion was made by Thum, second by Runyon to approve the first reading of the ordinance providing the appropriations to supplement within the general fund. All voted in favor. Motion carried.
Set meeting date for the Year End Meeting - The meeting will be on Tuesday, December 27, 2022 at 9am.
Set meeting date for the January Meeting - The meeting will be on Monday, January 9, 2023 at 5pm.
A motion was made by Bietz, second by Barrett to enter into executive session at 5:32pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 6:34pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Thum to give the following raises effective the first payroll in January to full time and part time employees: Maintenance/Water /Sewer (Chris Simantel) to $21.50 per hour; Maintenance/Water /Sewer (Tristan Bult) to $19.50 per hour; Finance Officer (Tanya Bult) to $22.50 per hour; Library Assistant (Tina VanDriel) to $12.50 per hour; Library Assistant (Billie Jo Hays) to $12.00 per hour; Library Assistant (Julia Dangel) to $11.00 per hour; Library Director (Tanya Bult) to $11.00 per hour. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to enter into executive session at 6:35pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to come out of executive session at 6:51pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Runyon to adjourn the meeting at 6:52pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor