The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, December 4, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Sean Barrett and Dennis Bietz. Those council members absent were Myles Runyon. Others present were Tanya Bult, Maggie Spak, Tim Trautmann and Peggy Schelske.
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Asche, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $237.06
AMAZON CAPITAL SERVICES Supplies: Library, Police $536.80
B-Y WATER DISTRICT 5,921,000 Gallons $18,472.10
BENDER'S SEWER & DRAIN Clean & Video Inspect 4,230 ft $10,998.00
BLACKBURN & STEVENS, PROF Code Enforcement Attorney Fees $6,047.08
CENTRAL FARMERS COOP Diesel, Battery $690.65
CITY EMPLOYEE WAGES Finance Officer $2,919.33
CITY EMPLOYEE WAGES Library $682.92
CITY EMPLOYEE WAGES Police/Code Enforcement $6,469.34
CITY EMPLOYEE WAGES Rubble Site $54.03
CITY EMPLOYEE WAGES Streets $3,568.32
CITY EMPLOYEE WAGES Water $3,092.60
CITY OF MITCHELL Dump Solid Waste $1,255.68
CITY OF SCOTLAND City Water/ Sewer Bills $465.46
DANR NPDES Municipal Fees $750.00
DEMCO, INC Library Supplies $240.58
ENGINEERING & TECHNICAL SERVICE Review, Inspection, Letter $2,850.00
FARMERS & MERCHANTS STATE BANK Auto Pay - November $25.29
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $514.12
IRS Employee Withholding $5,017.55
JACKS UNIFORMS & EQUIPMENT Supplies: Police $393.74
KENT LEHR Attorney Fees $165.00
MAGGIE SPAK Reimburse: Cell Phone (Oct-Dec) $150.00
MAGUIRE IRON, INC Interior & Exterior Inspection $1,500.75
MAIN STOP Gasoline, Ice $390.05
MCLAURY ENGINEERING Wastewater, Chip Seal, Drainage $11,403.75
MYERS SANITATION 3 City Dumpsters $252.00
NORTHWESTERN ENERGY Electricity, Natural Gas $6,212.23
PURCHASE POWER Postage $1,210.50
RANDY THUM Reimburse: Meal, Parade Candy $60.82
SCOTLAND HARDWARE Supplies: Health, Buildings $47.46
SCOTLAND JOURNAL Legals, Notices, Ads $313.26
SCOTLAND OIL Diesel $248.01
SD CODE ENFORCEMENT ASSOC 2024 Membership Dues $75.00
SD DEPT OF HEALTH LAB Samples: Water, Sewer $72.00
SD FINANCE OFFICER ASSOC 2024 Membership Dues $40.00
SD HUMAN RESOURCE ASSOC 2024 Membership Dues $25.00
SD MUNICIPAL LEAGUE 2024 Membership Dues $1,168.81
SD ONE CALL Line Locates $10.08
SD POLICE CHIEF'S ASSOC 2024 Membership Dues $200.00
SD RETIREMENT Employee Retirement $2,424.80
SD STREET MAINTENANCE ASSOC 2024 Membership Dues $35.00
SDML WORKERS COMPENSATION 2024 Work Comp Ins $10,008.00
SDWWA 2024 Membership Dues $10.00
SOUTHEAST AREA FINANCE OFFICER 2024 Membership Dues $100.00
TANYA BULT Reimburse: Cell Phone (July-Dec), AVG $439.99
TIM TRAUTMANN Reimburse: Cell Phone (Oct-Dec) $150.00
TOPKOTE, INC Crack Seal 13,698 lin ft $9,999.54
TRISTAN BULT Reimburse: Cell Phone (July-Dec) $300.00
TYNDALL NAPA Supplies: Sewer, Streets $493.94
VAN DIEST SUPPLY COMPANY Anvil 2+2 ULV $1,413.45
VERIZON Broadband: Police, Water, Meters $144.36
VISION SERVICE PLAN Employee Vision Insurance $36.24
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,165.44
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: Sept (1), Oct (6) $210.00
AMBULANCE WAGES On Call / Trips $831.15
IRS Employee Withholding $137.70
JIM MARUSKA Reimburse: Meals $21.58
MATHESON TRI-GAS INC Oxygen $228.50
Finance Officer’s Report - Reviewed water tower inspection report.
Chief of Police Report - 29 calls for service: traffic stops, 911 calls, information, civil service, assault, disturbance, suspicious person, welfare check and other.
City Maintenance Report - Railroad was contacted regarding status on Stafford Street project.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Settje - None
Barrett - Dogs at large complaints.
Bietz - None
City Commercial Insurance - A motion was made by Bietz, second by Settje to approve the Continental Western Group coverage at $35,523. All voted in favor. Motion carried.
Fire/EMS Insurance - A motion was made by Abbink, second by Asche to approve the Continental Western Group coverage at $11,487. All voted in favor. Motion carried.
Supplemental Appropriation - A motion was made by Barrett, second by Bietz to approve the first reading of the ordinance providing the appropriations to supplement within the general fund. All voted in favor. Motion carried.
Set meeting date for the Year End Meeting - The meeting will be on Thursday, December 28, 2023 at 5pm.
Set meeting date for the January Meeting - The meeting will be on Monday, January 8, 2024 at 5pm.
A motion was made by Settje, second by Barrett to enter into executive session at 5:27pm for Personnel as per SDCL 1-25-2 Sub (1) Evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 5:50pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Abbink to give the following raises effective the first payroll in January to the following full time and part time employees: Finance Officer (Tanya Bult) to $26.00 per hour; Library Assistant (Tina VanDriel) to $14.00 per hour; Library Assistant (Billie Jo Hays) to $13.50 per hour; Library Assistant (Julia Dangel) to $12.50 per hour; Library Director (Tanya Bult) to $12.50 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Asche to adjourn the meeting at 5:51pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Randy Thum, Mayor