The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, December 6, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, Dennis Bietz, Sean Barrett and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Larry Auch, Peggy Schelske, and Tina VanDriel.
A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
A motion was made by Barrett, second by Nelson to approve the bills. All voted in favor. Motion carried.
AFLAC Employee Insurance $222.88
AMAZON Library Supplies $240.91
B-Y WATER DISTRICT 5,769,000 Gallons $18,000.90
CENTRAL FARMERS COOP Diesel, Sterling Truck: Shoes, Brakes, Labor $858.89
CHRIS SIMANTEL Reimburse: Mileage, Cell (July-Dec) $361.32
CITY EMPLOYEE WAGES Finance Officer $3,722.17
CITY EMPLOYEE WAGES Library $1,091.80
CITY EMPLOYEE WAGES Police/Code Enforcement $884.62
CITY EMPLOYEE WAGES Rubble Site $245.65
CITY EMPLOYEE WAGES Streets $3,253.27
CITY EMPLOYEE WAGES Sewer $2,582.45
CITY EMPLOYEE WAGES Summer Maintenance $135.98
CITY OF SCOTLAND Water Deposit Refund: Franks, Fischer, Miller $77.63
CONCRETE MATERIALS Cemetery Pillars, Adhesive $2,657.20
CONNECTING POINTS Splashtop - 1 Year Rental $60.00
DAYNA FRANK Water Deposit Refund $97.37
DEAN DEJONG Police - Property Watch $160.00
FARMERS & MERCHANTS STATE BANK Auto Pay Fees - November $23.26
FISCHER GRAVEL Gravel - 6 loads $2,112.00
GENE NIEHUS Police - Property Watch $80.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $348.12
HANSEN LOCKSMITHING Keypad Locks x 4 $2,891.50
HAROLD VIS Police - Property Watch $120.00
IRS Employee Withholding $3,199.41
MAIN STOP Gasoline $148.84
MARX TRAILER Bearings, Spinner, Bushing $316.45
MCLAURY ENGINEERING Water Meter Upgrade Project $202.50
METTLER IMPLEMENT Mesh Strainer w/ Check Ball $46.65
MICHAEL TODD & COMPANY, INC Snow Blade $596.44
MYERS SANITATION Residential Garbage Service $5,477.50
NORTHWESTERN ENERGY Electricity, Natural Gas $4,768.49
ONE OFFICE SOLUTION Office Supplies $349.04
POWERS PORT A POT Toilet Rental - Crime Scene $100.00
SCHUURMANS FARM SUPPLY 2021 Scag, Bearings, Idler $11,512.28
SCOTLAND HARDWARE Repairs, Maint, Supplies $150.11
SCOTLAND JOURNAL Notices, Ads $274.11
SCOTLAND OIL Diesel, Gasoline, Filters, Tires $899.48
SD BUILDING OFFICIAL ASSOC 2022 Membership Dues $50.00
SD CODE ENFORCEMENT ASSOC 2022 Membership Dues $40.00
SD DEPT OF REVENUE Sales Tax: Camping, Garbage $493.31
SD DEPT OF REVENUE Samples: Water $30.00
SD FINANCE OFFICER ASSOC 2022 Membership Dues $40.00
SD HUMAN RESOURCES ASSOC 2022 Membership Dues $25.00
SD MUNICIPAL LEAGUE 2022 Membership Dues $1,088.62
SD ONE CALL Line Locates - October $14.56
SD POLICE CHIEFS ASSOC 2022 Membership Dues $96.10
SD RETIREMENT Employee Retirement $1,227.98
SD STREET MAINT ASSOC 2022 Membership Dues $35.00
SD WATER & WASTEWATER ASSOC Membership Dues $10.00
SDML WORK COMP Work Comp Insurance $5,675.00
SHANE CROENI Police - Property Watch $220.00
STEVE LUKE Police - Property Watch $480.00
SUESS CONSTRUCTION Ballfield Concrete, Cemetery Fence $3,124.98
TANYA BULT Reimburse: Website, Cell (July-Dec) $874.72
TRACY FISCHER Water Deposit Refund $50.00
TYNDALL NAPA Filters $60.91
VERIZON Broadband: Police, Water $80.02
VISION SERVICE PLAN Employee Vision Insurance $17.42
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $1,518.94
Ambulance Bills Presented By:
AMBULANCE WAGES On Call / Trips $864.40
IRS Employee Withholding $143.20
Finance Officer’s Report - In November, 26 notices of intent to disconnect service letters were mailed with disconnection being Tuesday, December 7th. Bult will continue to look into an alert/ warning system for emergencies. Municipal Government Day at Pierre is being held February 1st-2nd with registration due by January 25th.
Library Director Report - Library events are being well attended. Saturday was decorating cookies and coloring a gingerbread potholder with 22 kids in attendance. Bult explained decision on city library employees and observed holidays. It was also explained on the days of early school dismissal due to holidays breaks the city regular hours will remain the same.
City Maintenance Report - Benders will be here this week to clean sewer main lines and video inspect. They will also pump out the lift station on main. Poet sent a notice that they will be discharging additional solids. Street sweeper will need some repairs as it is leaving a strip of dirt on the road.
Council Concerns/Committee Reports:
Abbink - None
Asche - Received a complaint about a profanity flag.
Nelson - None
Bietz - Received complaint regarding a property that is adding to mess instead of cleaning up.
Barrett - None.
Thum - None
Water Meter Update - The city has 381 meters installed and reading daily. There is still 39 meters that remain to be installed. We are waiting on the arrival of the 1” meters which should arrive right before the holidays. Due to the timing we will wait till January to install the remaining meters.
All School Reunion - Approval was given to allow Juniper Street to be closed from Fourth Street to Fifth Street in July for the All School Reunion.
City Health Insurance - Wellmark of South Dakota has a 31.31% increase from $578.39 per month per eligible employee in 2021 to $759.47 per month per eligible employee in 2022. A motion was made by Thum, second by Abbink to approve the employee health insurance rates. All voted in favor. Motion carried.
City Vision Insurance - VSP vision plan for $8.71 per month per eligible employee in 2022. A motion was made by Asche, second by Nelson to approve the vision care for eligible employees and allow family to be added at the employees expense. All voted in favor. Motion carried.
Supplemental Appropriation 2021-05 - A motion was made by Bietz, second by Barrett to approve the first reading of the ordinance providing the appropriations to supplement the Mayor & Council, Fire, Cemetery, Health, Swimming Pool, and Recreation within the general fund. All voted in favor. Motion carried.
Water/Sewer ordinance - The individual interpretation of the water/sewer ordinance was discussed in great detail.
Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Barrett, second by Bietz to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
Set meeting date for the Year End Meeting - The meeting will be on Monday, December 20, 2021 at 10am.
Set meeting date for the January Meeting - The meeting will be on Monday, January 10, 2022 at 5pm.
A motion was made by Abbink, second by Nelson to enter into executive session at 6:14pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Nelson, second by Bietz to come out of executive session at 6:44pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to give the following raises effective the first payroll in January to full time and part time employees: Maintenance/Water /Sewer (Chris Simantel) to $18.50 per hour; Finance Officer (Tanya Bult) to $20.00 per hour; Library Assistant (Tina VanDriel) to $11.55 per hour; Library Assistant (Billie Jo Hays) to $11.25 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Abbink to adjourn the meeting at 6:48pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor