The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, December 9, 2019. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett, and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green and Jason Alberts, Chief of Police Joel Neuman, Peggy Schelske, Michelle Kass, Andy Bueber, Eric Prunty, James Streyle, Rachael Starwalt (5:10pm), and Frank Kloucek (5:15pm).
A motion was made by Bietz, second by Asche to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Tactical Packages $868.00
AFLAC Employee Insurance $269.77
ARAMARK CareGuard Mats - November $47.59
B-Y WATER DISTRICT 4,202,000 Gallons $13,143.20
BOB GREEN Reimburse: Phone (Jan-Dec), Supplies $615.96
CENTRAL FARMERS COOP Diesel $872.57
CITY EMPLOYEE WAGES Finance Office $2,409.36
CITY EMPLOYEE WAGES Library $930.51
CITY EMPLOYEE WAGES Police $2,705.81
CITY EMPLOYEE WAGES Rubble Site $215.35
CITY EMPLOYEE WAGES Streets $2,047.93
CITY EMPLOYEE WAGES Water $1,439.99
CITY OF SCOTLAND Water Deposit Refund $100.00
EQUIPMENT BLADES INC Blades $2,975.97
FARMERS & MERCHANTS STATE BANK ACH Fees - November $20.32
FIRST CHIROPRACTIC CENTER Consortium Fee - DOT Program $130.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $472.88
IRS Employee Withholding $3,056.82
JASON ALBERTS Reimburse: Phone (Nov-Dec) $100.00
JILL OSSE Camping Refund $25.00
JOEL NEUMAN Reimburse: Phone (Oct-Dec) $162.00
MAIN STOP Gasoline $118.70
MAGUIRE IRON, INC Repair: Leak (Joint & Pipe) $26,250.00
MCLAURY ENGINEERING Scotland - State Street Drainage $7,832.50
MYERS SANITATION Residential Garbage Service $4,690.25
NORTHWESTERN ENERGY Electricity, Natural Gas $6,275.78
PURCHASE POWER Postage $604.50
SCOTLAND HARDWARE Repairs, Maint, Supplies $17.99
SCOTLAND JOURNAL Notices, Ads $263.54
SCOTLAND OIL COMPANY Gasoline $347.76
SD BUILDING OFFICIALS ASSOC 2020 Membership Dues $50.00
SD CHILD SUPPORT Monthly Payment $679.38
SD CODE ENFORCEMENT ASSOC 2020 Membership Dues $40.00
SD DENR 2020 Operator Renewal $42.00
SD DEPT OF REVENUE - SALES TAX Sales Tax: Camping, Garbage $400.06
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water, Sewer $89.00
SD DEPT OF TRANSPORTATION Abrasive (Salt/Sand) $465.00
SD FINANCE OFFICER ASSOC 2020 Membership Dues $40.00
SD HUMAN RESOURCE ASSOC 2020 Membership Dues $25.00
SD MUNICIPAL LEAGUE 2020 Membership Dues $1,048.68
SD ONE CALL Line Locates: Oct & Nov $24.64
SD POLICE CHIEF ASSOC 2020 Membership Dues $96.18
SD RETIREMENT Employee Retirement $1,677.86
SD STREET MAINTENANCE ASSOC 2020 Membership Dues $35.00
SD WORKERS COMPENSATION 2020 Workers Comp $6,663.00
SOUTH DAKOTA WATER 2020 Membership Renewal $10.00
TANYA BULT Reimburse: Phone (July-Dec), Supplies $464.54
TOPKOTE, INC Crack Seal: 8,708 @ $.64 $5,573.12
TRANSOURCE TRUCK & EQUIPMENT Payloader: Hydraulic Leak $488.68
TYNDALL NAPA Supplies $98.37
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
YANKTON PRESS & DAKOTAN Advertise: Maint Position $137.63
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: October (5) $175.00
AMBULANCE WAGES On Call / Trips $1,024.38
FLOWERS & MORE Plant - Diede Service $30.00
IRS Employee Withholding $181.31
JIM MARUSKA Reimburse: Meals $61.00
JONES & BARTLETT LEARNING EMR Books $1,415.07
LANDMANN JUNGMAN MEM HOSP Pharmacy Charge: Aspirin, Test $26.32
PHYSIO-CONTROL INC Annual Maintenance $2,382.60
SCOTLAND HARDWARE Supplies $152.85
SCOTLAND JOURNAL EMR Ads $123.12
WAGNER LAKE ANDES AMBULANCE Service Date 7/18/19 $488.73
Finance Officer’s Report - In November, 20 notices of intent to disconnect service letters were mailed with none being disconnected. Bult presented a budget report. The South Dakota Municipal League produces a publication that goes out to 3,000 municipal leaders, elected officials and industry advertisers. The City of Scotland will be highlighted in the August 2020 issue. City property on 913 Third Street was test for asbestos with two of the fourteen cultures testing positive. Those two areas will have to be professionally removed prior to the destruction of the residence.
Chief of Police - 5 welfare checks, 5 dogs at large, 6 domestic calls, 3 burning in city limit complaints, 2 cyber bully complaints, 4 agency assists, 1 felony warrant arrest, 3 dogs barking complaints, 3 cats at large complaints, 1 DUI arrest, 1 simple assault arrest.
City Maintenance Employee Report - December 3rd and 4th they attended a water class for credit hours in Sioux Falls. Snow removal has been going fairly well, still a few cars park on the side of the street. A few vehicle/trailer removal notices have been issued.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Settje - None
Bietz - None
Barrett - None
Thum - None
Rachael Starwalt from Flowers & More informed the council that a business offered to sponsor the main street holiday flower pots. Starwalt was asking for permission to use the ten existing city pots to fill the order. A few concerns mentioned were the pots are to lite and tip over plus in the way with sidewalk snow removal. Approval was given to allow the business to use the ten city pots.
Code Enforcement Officer Update - Geoff Fillingsness a code enforcement specialist is coming to speak to the council. The international property maintenance code and international residential code books have been purchased and received. Next step is to adopt these code books as part of our city ordinance.
Community Chip Seal - Eric Prunty from Brosz Engineering spoke to the council regarding the community chip seal project. Prunty explained the increased cost from the application rates. When they established the application rates at .28 gallons per square yard the chips were not embedded properly so the application rate was increased to .34 gallons per square yard. The council was pleased with the work just not the unexpected increased cost.
County Tax Deed Property Update - The county commissioners declared the house at 240 Fourth Street a public nuisance at their November 5th meeting. The highway department received county commissioners authorization to demolish the property at their discretion. Due to the city land contract lease all properties must be clear of asbestos prior to being buried at the city restricted site.
Restricted Site Use Fees - The committee should meet and bring back their recommendation to the council.
Sidewalk/Alley Update - It was decided to table the discussion until further recommendations were received from the state ADA Coordinator.
City Commercial Insurance - The 2019 rate of coverage with Continental Western was $22,777. A slight increase is noted in the 2020 premium. A motion was made by Thum, second by Settje to approve the Continental Western coverage at $23,666. All voted in favor. Motion carried.
City Fire/EMS Insurance - The 2019 rate of coverage with Continental Western was $8,874. A slight increase is noted in the 2020 premium. A motion was made by Thum, second by Settje to approve the Continental Western coverage at $8,897. All voted in favor. Motion carried.
Food Pantry - Andy Bueber on behalf of the ministerial association gave a rundown of hours of operation plus statistics for the food pantry. Bueber also was requesting help to find a new location as the food pantry could use more space. Contact the food pantry with any ideas or suggestions on a new location.
Municipal Government Day - This is being held on a Tuesday and Wednesday which is February 4th and 5th at Pierre. Those that can attend are encouraged to do so. The deadline to register is the 21st of January.
Scotland Chamber Donation - A motion was made by Thum, second by Barrett to approve a donation for $3,000 to the Scotland Chamber for the punch card program. All voted in favor. Motion carried.
Supplemental Appropriation - A motion was made by Thum, second by Abbink to approve the first reading of the ordinance providing the appropriations to supplement the Streets, Cemetery, Health, Ambulance (Restricted), and Library within the general fund. All voted in favor. Motion carried.
Set meeting date for the Year End Meeting - The meeting will be on Monday, December 30, 2019 at 5:00pm.
Set meeting date for the January Meeting - The meeting will be on Monday, January 6, 2020 at 5:00pm.
A motion was made by Bietz, second by Settje to enter into executive session at 6:04pm for Personnel as per SDCL 1-25-2 Sub (1) Employee Evaluations. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to come out of executive session at 8:07pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to give the following raises effective the first payroll in January to full time and part time employees: Maintenance Employee/Certified Water/Certified Sewer Operator (Bob Green) to $20.15 per hour; Maintenance Employee/Certified Water /Certified Sewer Operator (Jason Alberts) to $17.50 per hour; Finance Officer (Tanya Bult) to $18.00 per hour; Head Librarian (Michelle Kass) to $11.95 per hour; Library Assistant (Tina VanDriel) to $10.85 per hour; Library Assistant (Billie Jo Hays) to $10.60 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Abbink, second by Bietz to adjourn the meeting at 8:15pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer