The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, February 10, 2020. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz, and Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Ryan Murtha, Peggy Schelske, and Mayor Curtis Hofer (phone).
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Abbink, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $269.77
AMAZON/SYNCB Library Supplies $428.77
B-Y WATER DISTRICT 4,798,000 Gallons $14,990.80
BOB GREEN AFLAC Medical Expense $2,500.00
BH COUNTY PEACE OFFICER 2020 Peace Officer Dues $25.00
CENTRAL FARMERS COOP Diesel, Gasoline $490.42
CITY EMPLOYEE WAGES Council, Mayor $3,416.94
CITY EMPLOYEE WAGES Finance Office $2,366.04
CITY EMPLOYEE WAGES Library $862.05
CITY EMPLOYEE WAGES Police $2,864.36
CITY EMPLOYEE WAGES Streets $3,023.12
CITY EMPLOYEE WAGES Water $2,026.93
CITY OF SCOTLAND Water Deposit Refund To Accounts $91.84
DAKOTA DATA SHRED Equipment Rental $16.00
FARMERS & MERCHANTS STATE BANK ACH Fees - January $20.46
GALLS, LLC Police Supplies $165.70
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $376.93
IRS Employee Withholding $4,122.49
JASON ALBERTS Reimburse: Cell (Jan), AFLAC Medical Expense $225.00
MYERS SANITATION Residential Garbage Service $5,125.35
NATIONAL PEN CO Library Supplies $160.64
NORTHWESTERN ENERGY Electricity, Natural Gas $6,925.69
ONE OFFICER SOLUTION Office Supplies $760.78
SCHOENFISH & CO., INC 2019 Annual Report $1,050.00
SCOTLAND CHAMBER OF COMMERCE 2020 Chamber Dues $600.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $10.69
SCOTLAND JOURNAL Notices, Ads, Envelopes $677.30
SCOTLAND OIL COMPANY Gasoline, Diesel $669.98
SCOTLAND SCHOOL DISTRICT Overdrive (downloadable books) $550.00
SD DEPT OF REVENUE Sales Tax: Camping, Garbage $356.00
SD DEPT OF REVENUE Samples: Water $15.00
SD ONE CALL Line Locates $1.12
SD CHILD SUPPORT Monthly Payment $679.38
SD RETIREMENT Employee Retirement $1,924.93
TANYA BULT Reimburse: AVG Renewal $106.36
TROY OR KATIE HUNHOFF Water Deposit Refund $8.16
TYNDALL NAPA Relay Solenoid - Ford F150 $32.49
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,417.56
YANKTON JANITORIAL SUPPLY Canliners $172.00
Ambulance Bills Presented By:
AED SUPERSTORE Training Equipment $2,315.10
AMBILL ASSOCIATES Claims: December (2) $70.00
AMBULANCE WAGES On Call / Trips $563.32
BOUND TREE MEDICAL Supplies $693.41
CITY OF SCOTLAND Trip - Joel (3) $110.00
IRS Employee Withholding $93.36
JIM MARUSKA Reimburse: Meals $70.55
MATHESON TRI-GAS INC Oxygen $66.51
POET RESEARCH CENTER Trip - Jim (1) $30.00
Finance Officer’s Report - In January, 26 notices of intent to disconnect service letters were mailed with none being disconnected. Chamber decided not to raise dues for this year. However with this being the 150th anniversary of Scotland there will be additional expenses for promotions and activities. One of the activities is a fireworks display on the 4th of July during the all school reunion. The chamber would certainly appreciate all generosity. It was suggested that the city advertise in the Yankton paper for pool passes and lifeguards with the Yankton pool being closed this year.
Chief of Police - 21 traffic violations, Spent time watching Main Street for morning traffic complaints, 2 dogs at large both returned to owner, 3 welfare checks, Numerous people reminded not to park on the streets after snow so city can do their job and plow; All eventually complied, 5 agency assist EMT/ Fire, 2 search warrants executed in town with the success of removing felony narcotics, 6 felony narcotics arrest Possession and consumption.
City Maintenance Employee Report - Aeration pond in the lower lagoon has an airline leaking that will need to be dug up and repaired this spring.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Settje - Improvements to basketball court.
Bietz - Speeding on Sixth Street currently after school hours.
Barrett - None
Thum - None
City Election - Deadline for filing a nominating petition is on February 28th at 5pm. The following offices will become vacant due to expiration of the present term: Ward I - Dennis Bietz, Ward II - Victor Settje, Ward III - Randy Abbink.
Restricted Use Site Fees - A motion was made by Bietz, second by Abbink to charge the follow fees for building debris at the restricted landfill: $150 side dump, $75 dump truck, $50 dump trailer, and $25 pick-up. One year from now revisit the fees to verify they are covering the expenses. All voted in favor. Motion Carried.
Sidewalk/Alley Update - The general consensus is that if SDDOT had this issue they would connect the sidewalk with concrete or asphalt surfacing over the alley to provide a firm, stable and slip resistant surface throughout the pedestrian access route. They wouldn’t leave it gravel. Barrett was appointed to get bids to complete the project this spring.
Storm Drainage Project - Ryan Murtha, McLaury Engineer gave a brief run-down on the entire project. A motion was made by Asche, second by Bietz to authorize McLaury Engineering to put the project out to bid. All voted in favor. Motion carried.
Swimming Pool Repairs - It was suggested to have Lorre from MC&R Pools come and give recommendations with cost proposals. A committee meeting will be set first thing in the spring.
West City Limit Drainage - It was decided that Alberts will survey the area to verify water direction. Bult will contact the courthouse to see if an easement was ever given to the city. The street committee will then meet to discuss further action.
2020 District Meeting - District meeting is being held on Thursday, March 19 at Vermillion, SD starting at 6pm.
Ambulance Accounts - A motion was made by Settje, second by Bietz to have dual signatures on all ambulance checks. If the mayor is unable to sign the president or vice president of the council may sign. The director of the ambulance service will approve and sign all vouchers. All voted in favor. Motion carried.
Approval of Annual Report - A motion was made by Barrett, second by Asche to pass and approve the annual report. All voted in favor. Motion carried.
Scotland Youth Center Donation - Tabled to next month. Committee meeting will be held regarding all donations.
Street Sweeping Contract with SD DOT for Hwy 25 - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Bietz, second by Abbink to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2020. All voted in favor. Motion carried.
Set meeting date for the Local Board of Equalization - The meeting will be on Monday, March 16, 2020 at 6:30pm.
Set meeting date for the March Meeting - The meeting will be on Monday, March 9, 2020 at 5:00pm.
A motion was made by Abbink, second by Bietz to enter into executive session at 5:59pm for Personnel as per SDCL 1-25-2 Sub (1) Maintenance Applications. All voted in favor. Motion carried.
A motion was made by Asche, second by Bietz to come out of executive session at 6:31pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Abbink to adjourn the meeting at 6:32pm. All voted in favor. Motion carried.
Randy Thum, Council President
Tanya Bult, Finance Officer