The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, February 11, 2019. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, Tyler Smith, Joe Keppen, and Peggy Schelske.
A motion was made by Asche, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books & Supplies $1,234.50
B-Y WATER DISTRICT 4,538,000 Gallons $14,184.80
BOB GREEN AFLAC Medical Expense $2,500.00
BOB GREEN Reimburse: Mirrors, Safety Glasses, Fan Kit $294.00
CENTRAL FARMERS COOP Diesel $69.41
CITY EMPLOYEE WAGES Council & Mayor $3,093.70
CITY EMPLOYEE WAGES Finance Office $2,427.89
CITY EMPLOYEE WAGES Library $756.86
CITY EMPLOYEE WAGES Police $4,419.69
CITY EMPLOYEE WAGES Streets $2,605.80
CITY EMPLOYEE WAGES Sewer $1,447.87
CONNECTING POINT Correct Drive for Daily Backup $100.00
DAKOTA DATA SHRED Equipment Rental $16.00
DEMCO, INC Library Supplies $568.04
FLOWERS & MORE Plant - Dvorak Service $39.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $415.44
INTERNATIONAL CHIEF POLICE ASSOC 2019 Membership Dues $190.00
IRS Employee Withholding $4,253.65
JASON ALBERTS Cell Phone - January $50.00
MAIN STOP Gasoline $97.03
MCLAURY ENGINEERING Eng Fees: Main - 4th - 6th $1,366.25
MYERS SANITATION Residential Garbage Service $4,717.75
MYERS SANITATION 3 Dumpsters - Bimonthly (Jan, Feb) $150.00
NEUGEBAUER WELDING Water Deposit Refund $75.00
NORTHWESTERN ENERGY Electricity, Natural Gas $6,900.06
ONE OFFICE SOLUTION Office Supplies $175.78
PITNEY BOWES LLC Ink Cartridge $84.99
SCHOENFISH & CO., INC Annual Report $1,000.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $50.58
SCOTLAND JOURNAL Notices, Ads $190.47
SCOTLAND MEDICAL CLINIC Employee Physical - Joel Neuman $201.00
SCOTLAND OIL COMPANY Diesel $243.01
SCOTLAND SCHOOL DISTRICT Overdrive (downloadable books) $750.00
SCOTTIE STOP Gasoline $89.93
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage $347.78
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $15.00
SD ONE CALL Line Locates - December $3.36
SD RETIREMENT Employee Retirement $1,828.69
SENSUS USA Annual SFTWR Support $1,715.95
TYNDALL NAPA Super HC IND V-Belt $107.96
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
YANKTON JANITORIAL SUPPLY Bathroom Supplies $172.65
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: December (4) $140.00
AMBULANCE WAGES On Call / Trips $783.63
AVERA COOMUNITY TRAINING Alignment Agreement & Fee $45.00
IRS Employee Withholding $131.41
JIM MARUSKA Reimburse: Meal $8.90
LANDMANN JUNGMAN MEM HOSP Ambulance Trip - Nurse $60.00
SCOTLAND HARDWARE Supplies $39.15
SCOTLAND JOURNAL NREMR Ad $65.70
Finance Officer’s Report - In January, 41 notices of intent to disconnect service letters were mailed with none being disconnected. A thank you from Ron Dvorak and family was received for the memorial plant. Bult received a notice from the school that the library rooftop heating units are nearing their end of life. Each unit is estimated at $6,000 which the city cost would be $3,000 per unit. A motion was made by Bietz, second by Settje to not pay the Discover Bon Homme Dues. All voted in favor. Motion carried.
City Maintenance Employee Report - Bob will be attending a mosquito spraying class in Mitchell on Tuesday. Jason will be attending a safety class in Yankton on Wednesday. Bob will be attending a safety class in Yankton on Thursday.
Joe Keppen spoke on behalf of the Scotland Athletic Association. He gave an update on the concession stand/ crows nest at the baseball field. They have plans to replace the batting cage for an estimate of around $4,000. At this time the city would be willing to help take down the old batting cage. They would also like to replace the backstop at the baseball field with netting and discard the chicken wire. Scotland may not have an amateur baseball team this year. Authorization was given to use the old bathroom for storage.
Council Concerns/Committee Reports:
Asche - None
Settje - Updated the council on the Healthy Hometown project on behalf of the Economic Development.
Bietz - Remind pet owner to clean up after their dogs. This will be enforced once Joel has completed training.
Barrett - Storage units regarding water drainage and snow removal.
Thum - None
Hofer - Large numbers of wild turkeys in town. Will contact Brian Humphrey with Game, Fish, and Parks.
City Election - Deadline for filing a nominating petition is February 22nd no later than 5:00pm at the finance office. The following offices will become vacant due to the expiration of the present term: Mayor for a 2 year term (Curtis Hofer); Ward I for a 2 year term (Tim Asche); Ward II for a 2 year term (Randy Thum); Ward III for a 2 year term (Sean Barrett).
Community Chip Seal Project - Brosz Engineering is working on a small community chip seal project. They will gather information from each committed community and bundle all communities into one single bid for a larger project and better pricing. Once the project is awarded to the lowest bidder the engineering company will follow-up with the project to make sure you are getting what you’re paying for. A motion was made by Thum, second by Bietz to approve the mayor to sign the contract. All voted in favor. Motion carried.
Curb & Gutter Update - Tabled to the March regular meeting when Kim McLaury can be present.
Restricted Site Use Update - The application is completed and awaiting signatures. Once all the signatures are compiled the application will be sent to Don at DENR.
Water Meter Update - Tyler Smith from Dakota Supply came and present the Kamstrup meter to the council.
2019 District Meeting - District meeting is being held on Thursday, March 21 at Canton, SD starting at 6pm.
Animal Ordinance - A motion was made by Bietz, second by Thum to approve the first reading to the city ordinance regarding regulations of number of dogs limited to 3 (three) per household. Aye: Asche, Bietz, Barrett, Thum. Nay: Settje. Motion carried.
Appoint Housing Commission -
MAYOR’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE
SCOTLAND, SD HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law §11-7-12 and by virtue of my office as Mayor, I hereby appoint the five (5) persons hereinafter named to serve as Commissioners of the SCOTLAND, SD Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Dennis Kronaizl One Year
Michael Behl Two Years
Sean Barrett Three Years
Greg Gemar Four Years
Joe Bouza Five Years
IN TESTIMONY WHEREOF, I have hereunto signed my name as Mayor of the City of SCOTLAND, SD, South Dakota and caused the official corporate seal of the City to be attached hereto this 11 day of February, 2019.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer
MOTION TO APPROVE MAYOR’S
APPOINTMENTS TO THE INITIAL HOUSING COMMISSION
Motion by Councilperson Thum, Second by Councilperson Bietz to approve the Mayor’s appointment of the following individuals to serve on the SCOTLAND, SD Housing and Redevelopment Commission.
1. __Dennis Kronaizl_____ for the one year term,
2. __Michael Behl_______ for the two year term,
3. __Sean Barrett_______ for the three year term,
4. __Greg Gemar_______ for the four year term,
5. __Joe Bouza_________ for the five year term.
VOTING AYE: Asche, Settje, Bietz, Barrett, Thum - Motion Passed.
Tanya Bult, Finance Officer
Annual Report - A motion was made by Barrett, second by Settje to pass and approve the annual report. All voted in favor. Motion carried.
Street Sweeping Contract - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Barrett, second by Thum to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2019. All voted in favor. Motion carried.
Set meeting date for the Local Board of Equalization - The meeting will be on Monday, March 18, 2019 at 6:30pm.
Set meeting date for the March Meeting - The meeting will be on Monday, March 11, 2019 at 5:00pm.
With no further business to discuss a motion was made by Bietz, second by Asche to adjourn the meeting at 6:46pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer