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South Dakota

The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, February 11, 2019. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, Tyler Smith, Joe Keppen, and Peggy Schelske.

A motion was made by Asche, second by Bietz to approve the agenda. All voted in favor. Motion carried.

A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

The bills were presented and a motion was made by Thum, second by Bietz to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
AFLAC     Employee Insurance     $211.27
AMAZON/SYNCB     Library Books & Supplies     $1,234.50
B-Y WATER DISTRICT     4,538,000 Gallons     $14,184.80
BOB GREEN     AFLAC Medical Expense     $2,500.00
BOB GREEN     Reimburse: Mirrors, Safety Glasses, Fan Kit     $294.00
CENTRAL FARMERS COOP     Diesel     $69.41
CITY EMPLOYEE WAGES     Council & Mayor     $3,093.70
CITY EMPLOYEE WAGES     Finance Office     $2,427.89
CITY EMPLOYEE WAGES     Library     $756.86
CITY EMPLOYEE WAGES     Police     $4,419.69
CITY EMPLOYEE WAGES     Streets     $2,605.80
CITY EMPLOYEE WAGES     Sewer      $1,447.87
CONNECTING POINT     Correct Drive for Daily Backup     $100.00
DAKOTA DATA SHRED     Equipment Rental     $16.00
DEMCO, INC     Library Supplies     $568.04
FLOWERS & MORE     Plant - Dvorak Service     $39.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $415.44
INTERNATIONAL CHIEF POLICE ASSOC     2019 Membership Dues     $190.00
IRS     Employee Withholding     $4,253.65
JASON ALBERTS     Cell Phone - January     $50.00
MAIN STOP     Gasoline     $97.03
MCLAURY ENGINEERING     Eng Fees: Main - 4th - 6th     $1,366.25
MYERS SANITATION     Residential Garbage Service     $4,717.75
MYERS SANITATION     3 Dumpsters - Bimonthly (Jan, Feb)     $150.00
NEUGEBAUER WELDING     Water Deposit Refund     $75.00
NORTHWESTERN ENERGY     Electricity, Natural Gas     $6,900.06
ONE OFFICE SOLUTION     Office Supplies     $175.78
PITNEY BOWES LLC     Ink Cartridge     $84.99
SCHOENFISH & CO., INC     Annual Report     $1,000.00
SCOTLAND HARDWARE     Repairs/Maint & Supplies     $50.58
SCOTLAND JOURNAL     Notices, Ads     $190.47
SCOTLAND MEDICAL CLINIC     Employee Physical - Joel Neuman     $201.00
SCOTLAND OIL COMPANY     Diesel     $243.01
SCOTLAND SCHOOL DISTRICT     Overdrive (downloadable books)     $750.00
SCOTTIE STOP     Gasoline     $89.93
SD CHILD SUPPORT     Monthly Payment     $679.38
SD DEPT OF REVENUE - SALES TAX     Sales Tax: Garbage     $347.78
SD DEPT OF REVENUE - WATER SAMPLE     Samples: Water     $15.00
SD ONE CALL     Line Locates - December     $3.36
SD RETIREMENT     Employee Retirement     $1,828.69
SENSUS USA     Annual SFTWR Support     $1,715.95
TYNDALL NAPA     Super HC IND V-Belt     $107.96
VERIZON     Police Mobile Broadband     $40.01
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $2,406.96
YANKTON JANITORIAL SUPPLY     Bathroom Supplies     $172.65

Ambulance Bills Presented By:
AMBILL ASSOCIATES     Claims: December (4)     $140.00
AMBULANCE WAGES     On Call / Trips     $783.63
AVERA COOMUNITY TRAINING     Alignment Agreement & Fee     $45.00
IRS     Employee Withholding     $131.41
JIM MARUSKA     Reimburse: Meal     $8.90
LANDMANN JUNGMAN MEM HOSP     Ambulance Trip - Nurse     $60.00
SCOTLAND HARDWARE     Supplies     $39.15
SCOTLAND JOURNAL     NREMR Ad     $65.70

Finance Officer’s Report - In January, 41 notices of intent to disconnect service letters were mailed with none being disconnected. A thank you from Ron Dvorak and family was received for the memorial plant. Bult received a notice from the school that the library rooftop heating units are nearing their end of life. Each unit is estimated at $6,000 which the city cost would be $3,000 per unit. A motion was made by Bietz, second by Settje to not pay the Discover Bon Homme Dues. All voted in favor. Motion carried.

City Maintenance Employee Report - Bob will be attending a mosquito spraying class in Mitchell on Tuesday. Jason will be attending a safety class in Yankton on Wednesday. Bob will be attending a safety class in Yankton on Thursday.

Public Concerns:
Joe Keppen spoke on behalf of the Scotland Athletic Association. He gave an update on the concession stand/ crows nest at the baseball field. They have plans to replace the batting cage for an estimate of around $4,000. At this time the city would be willing to help take down the old batting cage. They would also like to replace the backstop at the baseball field with netting and discard the chicken wire. Scotland may not have an amateur baseball team this year. Authorization was given to use the old bathroom for storage. 

Council Concerns/Committee Reports:
Asche - None 
Settje - Updated the council on the Healthy Hometown project on behalf of the Economic Development.
Bietz - Remind pet owner to clean up after their dogs. This will be enforced once Joel has completed training.
Barrett - Storage units regarding water drainage and snow removal.
Thum - None
Hofer - Large numbers of wild turkeys in town. Will contact Brian Humphrey with Game, Fish, and Parks.

City Election - Deadline for filing a nominating petition is February 22nd no later than 5:00pm at the finance office. The following offices will become vacant due to the expiration of the present term: Mayor for a 2 year term (Curtis Hofer); Ward I for a 2 year term (Tim Asche); Ward II for a 2 year term (Randy Thum); Ward III for a 2 year term (Sean Barrett).

Community Chip Seal Project - Brosz Engineering is working on a small community chip seal project. They will gather information from each committed community and bundle all communities into one single bid for a larger project and better pricing. Once the project is awarded to the lowest bidder the engineering company will follow-up with the project to make sure you are getting what you’re paying for.  A motion was made by Thum, second by Bietz to approve the mayor to sign the contract. All voted in favor. Motion carried.

Curb & Gutter Update - Tabled to the March regular meeting when Kim McLaury can be present.

Restricted Site Use Update - The application is completed and awaiting signatures. Once all the signatures are compiled the application will be sent to Don at DENR.

Water Meter Update - Tyler Smith from Dakota Supply came and present the Kamstrup meter to the council.

2019 District Meeting - District meeting is being held on Thursday, March 21 at Canton, SD starting at 6pm.

Animal Ordinance - A motion was made by Bietz, second by Thum to approve the first reading to the city ordinance regarding regulations of number of dogs limited to 3 (three) per household. Aye: Asche, Bietz, Barrett, Thum. Nay: Settje. Motion carried.

Appoint Housing Commission -
MAYOR’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE
SCOTLAND, SD HOUSING AND REDEVELOPMENT COMMISSION

Pursuant to South Dakota Codified Law §11-7-12 and by virtue of my office as Mayor, I hereby appoint the five (5) persons hereinafter named to serve as Commissioners of the SCOTLAND, SD Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.

    Dennis Kronaizl          One Year
    Michael Behl              Two Years
    Sean Barrett              Three Years
    Greg Gemar               Four Years
    Joe Bouza                  Five Years

                IN TESTIMONY WHEREOF, I have hereunto signed my name as Mayor of the City of SCOTLAND, SD, South Dakota and caused the official corporate seal of the City to be attached hereto this 11 day of February, 2019.


                                                                                                                ______________________________
                                                                                                                 Curtis Hofer, Mayor       

 
ATTEST:/s/_________________________
                   Tanya Bult, Finance Officer

MOTION TO APPROVE MAYOR’S
APPOINTMENTS TO THE INITIAL HOUSING COMMISSION

Motion by Councilperson Thum, Second by Councilperson Bietz to approve the Mayor’s appointment of the following individuals to serve on the SCOTLAND, SD Housing and Redevelopment Commission.

1.       __Dennis Kronaizl_____ for the one year term,
2.       __Michael Behl_______ for the two year term,
3.       __Sean Barrett_______ for the three year term,
4.       __Greg Gemar_______ for the four year term,
5.       __Joe Bouza_________ for the five year term.

VOTING AYE: Asche, Settje, Bietz, Barrett, Thum - Motion Passed.

ATTEST:/s/_________________________
                   Tanya Bult, Finance Officer

Annual Report - A motion was made by Barrett, second by Settje to pass and approve the annual report. All voted in favor. Motion carried.

Street Sweeping Contract - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Barrett, second by Thum to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2019. All voted in favor. Motion carried.

Set meeting date for the Local Board of Equalization - The meeting will be on Monday, March 18, 2019 at 6:30pm.

Set meeting date for the March Meeting - The meeting will be on Monday, March 11, 2019 at 5:00pm.

With no further business to discuss a motion was made by Bietz, second by Asche to adjourn the meeting at 6:46pm. All voted in favor. Motion carried.
                                                                            
                                                                                                                ______________________________
                                                                                                                Curtis Hofer, Mayor       
 
ATTEST:/s/_________________________
                     Tanya Bult, Finance Officer