The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, February 12, 2018. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Sean Barrett, and Tim Asche. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Michelle Kass, and Steve Flett.
A motion was made by Thum, second by Barrett to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Bouza to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON/SYNCB Library Books $637.87
ARAMARK CareGuard Mats: January $92.78
ARELEN SKOGEN Water Deposit Refund $100.00
AUDIO EDITIONS Library CD $35.99
B-Y WATER DISTRICT 5,290,000 Gallons $16,516.00
BARNES & NOBLE, INC Library Books $166.35
BENDER'S SEWER & DRAIN Lift Station Wet Well $639.00
BOB GREEN AFLAC Medical Expense Account $2,500.00
BROWN & SAENGER Utility Billing Cards $290.00
CENTRAL FARMERS COOP Diesel $123.70
CENTRAL STATES LAB Sewer Chemical Supplies $7,109.68
CITY EMPLOYEE WAGES Council & Mayor $3,001.36
CITY EMPLOYEE WAGES Finance Office $3,271.82
CITY EMPLOYEE WAGES Library $1,083.62
CITY EMPLOYEE WAGES Police $5,092.00
CITY EMPLOYEE WAGES Streets $3,541.42
CITY EMPLOYEE WAGES Water $2,235.92
CITY OF SCOTLAND Water Deposit: Andretta, Brown $132.07
DAKOTA DATA SHRED Equipment Rental $15.50
DAKOTA PUMP INC Lift Stations $2,666.27
FIRST CHIROPRACTIC CENTER DOT Drug Screen $51.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $419.00
IRS Employee Withholding $5,413.27
JAKE BROWN Water Deposit Refund $67.93
JASON ALBERTS AFLAC Medical Expense Account $80.00
JASON ALBERTS Reimburse: Cell Phone $50.00
KIM FUERST Water Deposit Refund $100.00
KRONAIZL INSURANCE City Commercial Insurance $21,015.00
KRONAIZL INSURANCE Fire and EMS Insurance $9,037.00
LARYE JOHNSON ESTATE Water Deposit Refund $75.00
M.C.&R. POOLS Pool Operator Course $310.00
MAIN STOP Gasoline $75.42
MAXWELL COLONY Custom Plow Arm $220.00
MYERS SANITATION Residential Garbage Service $4,713.75
MYERS SANITATION 3 - City Dumpsters (Jan, Feb, March) $210.00
NORTHWESTERN ENERGY Electricity / Natural Gas $6,747.27
PURCHASE POWER Postage $604.50
SCHOENFISH & CO., INC 2017 Annual Report $1,000.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $94.43
SCOTLAND JOURNAL Notices & Ads $344.25
SCOTLAND OIL COMPANY Gasoline & Diesel $615.40
SCOTTIE STOP Gasoline $372.81
SD CHILD SUPPORT Monthly Payment $1,019.07
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $355.18
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD ONE CALL Line Locates: Dec & Jan $6.72
SD RETIREMENT Employee Retirement $2,042.22
TANYA BULT Reimburse: AVG Anti-Virus Renewal $64.99
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
YANKTON PRESS & DAKOTAN Ad- Chief of Police $616.26
YANKTON JANITORIAL SUPPLY, INC Bathroom Supplies $38.40
Ambulance Bills Presented By:
AMBILL ASSOC Claims: Dec (5) $175.00
AMBULANCE WAGES On Call / Trips $543.01
IRS Employee Withholding $89.98
JIM MARUSKA Reimburse: Meal $19.64
MATHESON TRI-GAS Oxygen $137.32
MOORE MEDICAL Medical Supplies $2,316.11
PHYSIO-CONTROL Maintenance Agreement $1,528.80
RETTEDAL'S EMT Jacket & Polo $214.00
SCOTLAND HARDWARE Black & White Tape $16.98
STEVE HAWKINS Training Class $100.00
Finance Officer’s Report - In January 28 notices of intent to disconnect service letters were mailed with none being disconnected. Water loss report for January: 35% loss including all accounts minus Poets usage and 12% loss including all accounts with Poets usage. The loss is a bit higher than normal due to the water that flooded the basement of the theater building. January Building Permits: Kirk McCormick, Remodel House on Fourth Street. Distributed informational materials to the council from District III. Lifeguard certification classes are starting with location and dates listed on our city facebook page and our city website.
City Maintenance Employee Report - Lift station on First Street is in need of some repairs as it has a small leak. Hoping it will hold off till the weather warms up as we don’t want to damage anything further digging it up with the frozen ground. Jason will be gone to Brookings Tuesday thru Thursday for sewer operator classes and test to be certified. Bob attended a spraying class last Friday in Mitchell and has one more on Wednesday afternoon. We need to thank several businesses downtown that have been helping get the sidewalks cleared off
Council Concerns/Committee Reports:
Bouza - None
Thum - Buildings on Main Street that are no longer in business that don’t have sidewalks shoveled.
Settje - Pay scale of truck drivers casual that haul snow for the city.
Barrett - None
Asche - None
Hofer - Received good comments on snow removal and the streets are open wide. Good Job Guys!
City Election Update - Deadline for filing a nominating petition is February 23rd no later than 5:00pm at the finance office. The following offices will become vacant due to the expiration of the present term: Ward I for a 2 year term (H. Victor Settje); Ward II for a 2 year term (Joe Bouza); Ward III for a 2 year term (Ron Dvorak).
Restricted Site Use Update - Still working with DENR but hit a small bump in regards to the land that is being considered as it has just been replotted. We have two options: First option is replot the land into sections and then replot the land back to the current way after use. Second option have the city sign the permit application as permit holder and operator but the land owner would have to agree to sign the permit as the landowner. A committee meeting with DENR and landowner will be held in the near future.
Housing Commission Update - Sean Barrett gave an update on the governor houses open house that was held Sunday.
Recreation Area Bathroom Update - Gary Suess with Suess Construction currently has the plans. We are also waiting on estimates for plumbing and electrical.
Water Meter Update - Nothing new to report.
2018 District Meeting - District meeting is being held on Tuesday, March 13 at Harrisburg, SD starting at 6pm.
Annual Report - A motion was made by Thum, second by Barrett to pass and approve the annual report. All voted in favor. Motion carried.
Library Computers and Printer - Every five years the computers at the library are replaced. In the past the cities half was six computers however this year it was suggested by the school to decrease the number slightly. A motion was made by Thum, second by Asche to allocate $3,436 for the cities half being four computers and $365.48 cities half for a new color laser printer for the library. All voted in favor. Motion carried.
Library Windows - A discussion was held regarding moving the original windows that are approximately 20 years old from the west side to the north side of the library due to the school addition. The main reason for the request to reinstall the windows was the library must be easy to find and identified with signs clearly visible from the street, which is a rule of the South Dakota Library Standards. It was confirmed that there would be signage and could place an open/closed sign by the entrance door. The thing with the library is it has not been moved it has just been hidden with the school addition. The topic of additional book shelf space was brought up if the windows were reinstalled on the north wall. The council was assured that no additional shelf space would be needed. The council would rather see an expenditure of an electronic buzz entrance then to reinstall 20 year old windows on the north side of the library. A motion was made by Thum, second by Barrett that the city is not in favor of reinstalling the windows and will not finance the reinstallation of windows for the library. All voted in favor. Motion carried.
Street Sweeping Contract - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Barrett, second by Settje to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2018. All voted in favor. Motion carried.
Set meeting date for the Local Board of Equalization - The Local Board of Equalization meeting will be on Monday, March 19, 2018 at 6:00pm.
Set meeting date for the March Meeting - The meeting will be on Monday, March 12, 2018 at 5:00pm.
A motion was made by Thum, second by Bouza to enter into executive session at 5:39pm for Personnel as per SDCL 1-25-2 Sub (1) Employee Evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Barrett to come out of executive session at 6:14pm with the following actions taken. All voted in favor. Motion carried.
Settje left the meeting at 6:15pm.
A motion was made by Thum, second by Asche to give the following raises to city library employees: Head Librarian (Michelle Kass) to $11.25 per hour; Library Assistant (Tina VanDriel) to $10.25 per hour; Library Assistant (Billiejo Hays) to $10.00 per hour. All voted in favor. Motion carried.
A motion was made by Asche, second by Bouza to temporarily raise the police officer - casual to $16.00 per hour. Once a new officer is hired the police officer - casual will return to the previous wage of $14.50 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Thum to adjourn the meeting at 6:18pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer