The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, February 7, 2022. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, Dennis Bietz and Sean Barrett (5:02pm). Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Ryan Murtha, Peggy Schelske, Mayor Curtis Hofer (via phone) and Gary Jerke (5:08pm).
A motion was made by Bietz, second by Nelson to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
A motion was made by Bietz, second by Nelson to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $281.88
BJ SCHOOL BUSES CDL Driving Test - Bult $90.00
B-Y WATER DISTRICT 4,967,000 Gallons $15,514.70
BERNDTS TREE SERVICE Tree & Stump Removal (36) $6,500.00
BH COUNTY PEACE OFFICER 2022 Peace Officer Dues $25.00
CASEY BARRETT Water Deposit Refund $100.00
CENTRAL STATES LAB Pool Paint $3,376.60
CHASE PEST SERVICE Pest Control $120.00
CITY EMPLOYEE WAGES Council/Mayor $3,878.69
CITY EMPLOYEE WAGES Finance Officer $2,600.18
CITY EMPLOYEE WAGES Library $577.37
CITY EMPLOYEE WAGES Police/Code Enforcement $675.66
CITY EMPLOYEE WAGES Streets $2,343.15
CITY EMPLOYEE WAGES Water $2,900.80
CITY OF SCOTLAND Over Payment - Apply to Acct #495.01 $166.80
CITY OF SCOTLAND Water/ Sewer Bills $147.92
DAKOTA SUPPLY GROUP Water Meter Supplies $1,296.22
ECONO SIGNS Handicap Parking Signs, Poles $597.20
FARMERS & MERCHANTS STATE BANK Auto Pay - January $23.82
FIRST CHIROPRACTIC CENTER DOT Drug Screen - Bult $52.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $448.19
IRS Employee Withholding $3,235.74
JOANN FREIDEL Water Deposit Refund $50.00
LYLE STEWART Water Bill Over Payment $29.44
MAIN STOP Gasoline, Ice $558.77
MENNO LUMBER Shop Supplies $33.98
MICHAEL TODD & COMPANY Plow Bolt/Nut $134.47
MYERS SANITATION Residential Garbage Service $5,391.55
NORTHWESTERN ENERGY Electricity, Natural Gas $9,034.68
SCHUURMANS FARM SUPPLY Mower Blades $224.51
SCOTLAND HARDWARE Repairs, Maint, Supplies $1,712.48
SCOTLAND JOURNAL Notices, Ads, Envelopes $331.87
SCOTLAND OIL Gasoline, Diesel, Batteries $753.66
SD DEPT OF REVENUE Sales Tax: Camping, Garbage $403.44
SD DEPT OF REVENUE Samples: Water, Sewer $536.00
SD ONE CALL Line Locates - December $2.24
SD RETIREMENT Replace Lost Check #125859 $700.94
SD RETIREMENT Employee Retirement $1,087.20
TANYA BULT Reimburse: Parking Signs $106.00
TRISTAN BULT Reimburse: Cemetery Poles, Tops $248.16
TYNDALL NAPA Agron, Grease, GoJo, Plugs, Belts $813.76
VERIZON Broadband: Police, Water $80.02
VISION SERVICE PLAN Employee Vision Insurance $26.13
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,278.41
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims $385.00
AMBULANCE WAGES On Call / Trips $640.90
IRS Employee Withholding $106.20
MATHESON TRI-GAS INC Oxygen $103.28
STRYKER MEDICAL LP15/Lucas Maint Agreement $1,876.80
Finance Officer’s Report - In January, 12 notices of intent to disconnect service letters were mailed out with February 8th being the disconnection date.
Library Director Report - The staff is attempting to have two events per month. February events are noodle snowflakes and wafer pretzel trucks which was held Saturday the 5th. Valentine bingo will be held on Saturday the 12th. The quarterly library board meeting will be on February 28th at 7pm at the library. The library annual report is due by the end of March.
Police Report - The council has tentatively offered the job to a candidate pending an in person interview on Thursday, February 17th.
City Maintenance Report - A cracked tree will need to be removed at the cemetery. Simantel explained how they plan to meter the water at the camp pads/shower house. A warning ticket was given in the 15 min parking zone. Keep your eyes out for city traffic cones as several have recently been stolen. Spare pump checks out good. Attended a required work comp training in Tyndall. Thoughts on changing the tennis court to additional camping pads. Discussion on street repair and removing the curve on Stafford by the railroad tracks coming off Dollard Street.
Gary Jerke addressed the council in regards to the All School Reunion and The Farm. He shared what The Farm facilities had to offer. He also spoke about the possibility of talking trail signs in the future as it would be great public relation for the community.
Council Concerns/Committee Reports:
Abbink - None.
Asche -Status of crosswalk on Hwy 25 from the parking lot to the school.
Nelson - None.
Bietz - Thanked Joe Sedlacek for purchasing and cleaning up the old fertilizer building. Status of code enforcement efforts.
Barrett - Status of code enforcement efforts.
Baseball Field Bleachers - A motion was made by Asche, second by Barrett to demolish the current visitor bleachers and purchase a new 5-row aluminum bleacher. All voted in favor. Motion carried.
City Election: The election is set for Tuesday, April 12, 2022. Deadline for filing a nominating petition is on February 25th at 5pm. The following offices will become vacant due to expiration of the present term: Ward I - Dennis Bietz, Ward II - Jerry Nelson, Ward III - Randy Abbink.
Water Meter Update - The last of the meters have been installed with the final pay request being submitted for approval in March.
District Meeting - District meeting is being held in Vermillion on Tuesday, March 15th starting at 6pm. The deadline to register is the 1st of March. Finance Officer Bult will check with everyone before that deadline.
Lagoon Study Proposal - Ryan Murtha presented a proposal of professional services to partner with Bolton & Menk to complete a study and report for the city’s sanitary sewer system. Task 1 - Project Management estimated total fee of $6,650. Task 2 - Data collection, existing systems summary, and evaluation estimated total fee of $13,800. Task 3 - Facility Plan estimated total fee of $34,700. This proposal was tabled.
Street Sweeping Contract - A motion was made by Barrett, second by Abbink to enter into contract with the SD DOT for sweeping Highway 25 for 2022. All voted in favor. Motion carried.
Water Tower System Update - A motion was made by Barrett, second by Asche to accept the proposal from In Control to update the water tower controls to a radio-based system from the existing phone lines that are being removed by Golden West. The price for the project is $26,433. All voted in favor. Motion carried.
Set meeting date for the Local Board of Equalization - The meeting will be on Monday, March 21, 2022 at 5:00pm.
Set meeting date for the March Meeting - The meeting will be on Monday, March 7, 2022 at 5:00pm.
A motion was made by Abbink, second by Nelson to enter into executive session at 6:17pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to come out of executive session at 6:48pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Nelson to give the following raises effective immediately to library staff: Tina VanDriel to $12.05 per hour; Billie Jo Hays to $11.75 per hour; Julia Dangel to $10.75 per hour: Tanya Bult to $10.75 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Asche to adjourn the meeting at 6:50pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Randy Thum, Council President