The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00 pm on Monday, February 8, 2016. The following council members answered to roll call Amy Thum, Sean Barrett, Joe Bouza, and Dick Behl. Those council members absent were Tim Asche and Jerry Neugebauer (5:15pm). Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher , Chief of Police Kirk McCormick, John Heffner, Susan Heffner, Deb Kruse, Mary Nelson, Doreen Schlechter, Dale Schelchter, Bonnie McCormick, Michael Behl, Greg Gemar, Peggy Schelske, Colleen Sedlacek, Ken Sedlacek, and Tom Herges (5:08pm). The minutes of last month’s meetings were approved upon a motion made by Behl, second by Thum. All voted in favor. Motion carried.
Finance Officer’s Report - In January forty notices of intent to disconnect service letters were mailed out with seven being disconnected. January’s water percentage loss was -5%. Last months water bills were averaged (not manually read) with an 8% water loss. So if you average the two months it’s about a 3% water loss each month. Schoenfish Office has completed our 2015 Annual Report. The report will be published in the paper. The bills were presented and a motion was made by Bouza, second by Behl to approve all the bills. All voted in favor. Motion carried.
City Bills Presented By:
AUCH PLUMBING Water Main Leak $300.90
AFLAC Employee Insurance $373.51
B-Y WATER DISTRICT 4,224,000 Gallons $13,211.40
BENAC OUTDOORS Police Supplies $57.00
BON HOMME PEACE OFFICERS ASSN Annual Dues 2016 $40.00
BUCHE FOODS Library Supplies $23.19
CITY EMPLOYEE WAGES Finance Office $1,913.98
CITY EMPLOYEE WAGES Library $586.20
CITY EMPLOYEE WAGES Police $2,967.93
CITY EMPLOYEE WAGES Sewer $1,676.65
CITY EMPLOYEE WAGES Streets $2,028.57
COOP FARMERS INC Diesel $34.86
DAKOTA DATA SHRED Document Destruction $15.00
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $96.00
FISHCER ELECTRIC Motor Repair @ Lagoon $2,909.31
GEIDD SANITATION Residential Garbage Service $5,055.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $386.02
GREEN AUTO REPAIR 1995 Ford (u-joint & door assembly) $348.83
H&H CONTRACTING INC Deicer Removal/Replacement $1,407.57
IRS Employee Withholding $2,950.28
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
KRONAIZL INSURANCE City Commercial Adjustment $284.00
MAIN STOP Gasoline $202.60
NORTHWESTERN ENERGY Electricity / Natural Gas $6,421.63
PAUL BAINBRIDGE Water Deposit Refund $50.00
PITNEY BOWES Postage Machine Lease $194.10
RDJ SPECIALTIES, INC Police Supplies $151.00
SCHOENFISH & Co., Inc 2015 Annual Report $850.00
SCOTLAND CHAMBER OF COMMERCE 2016 Dues $600.00
SCOTLAND JOURNAL Notices $348.05
SCOTTIE STOP Gasoline $129.85
SD DEPT OF REVENUE-SALES TAX Sales Tax - Garbage $344.02
SD DEPT OF REVENUE-WATER SAMPLE Samples - Water $15.00
SD ONE CALL Line Locates - Dec $3.36
SD RETIREMENT Employee Retirement $1,546.12
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $640.00
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,757.36
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $161.49
AMBULANCE WAGES On Call / Trips $825.14
COOP FARMERS INC Diesel $18.06
IRS Employee Withholding $145.87
JIM MARUSKA Reimbursement: Supplies,Meals $78.23
SCOTLAND OIL Diesel $132.95
SCOTTIE STOP Diesel $45.00
Chief of Police - Traffic Enforcement - Speed: 4; Others: 4. Responded to - 911 Call: 3; Drug Related: 3; Crash: 2; Scams: 2. Reports - Crash: 2. Arrests - None. Code Enforcement - Snow Removal: 7; Business Licensing: 1. Other - Attended Child Protection Team Meeting.
City Maintenance Employee Report - Water Main Leak last Friday on Third and Cherry Street. Capped it off for now and will repair come spring. Several water meters are not reading as the heads have gone bad and they are not repairable. They are manually reading about twenty meters a month. On Friday they will be attending a class in Mitchell for bug spraying recertification.
Public Concerns - Ken Sedlacek had concerns about where he could pile the snow when he builds additional storage units. He was wondering if he could hire the city to remove the snow and haul it out. It was suggested to start with contacting Scotland Redi-Mix possibly for those services.
5:07pm Ken Sedlacek and Colleen Sedlacek left the meeting.
Council Concerns/Committee Reports:
Thum - None
Barrett - None
Bouza - None
Behl - None
Hofer - None
City Election Date - The first day to take out petitions was Friday January 29th. Deadline for filing a nominating petition is February 26th no later than 5:00pm at the finance office located at 530 Juniper Street. The following offices will become vacant due to the expiration of the present term: Ward I for a 2 year term (Dick Behl); Ward II for a 1 year term (Amy Thum); Ward II for a 2 year term (Joe Bouza); Ward III for a 2 year term (Jerry Neugebauer).
Housing & Redevelopment Commission Oath - The oath of Commissioner of the Housing & Redevelopment
Commission, Scotland, SD was given by Finance Officer Bult to Tom Herges, Michael Behl, Sean Barrett, and Greg
Open Bids for 410 Fourth Street - Sealed bids for the property located at 410 Fourth Street were opened.
Bonnie McCormick Scotland $1,001
A motion was made by Barrett, second by Bouza to except the bid from Bonnie McCormick. All voted in favor. Motion carried.
Open Bids for 2004 Snapper - Sealed bids for the 2004 Snapper mower were opened.
Mike Berg Tripp $250
Dave Baker Scotland $503
Bonnie McCormick Scotland $51
Coop Farmers Scotland $700
Jeremy Green Scotland $450
A motion was made by Behl, second by Thum to except the highest bid of $700 from Coop Farmers. All voted in favor. Motion carried.
Open Bids for 1999 Yazoo - Sealed bids for the 1999 Yazoo mower were opened.
Bonnie McCormick Scotland $51
Coop Farmers Scotland $405
Jeremy Green Scotland $550
A motion was made by Behl, second by Thum to except the highest bid of $550 from Jeremy Green. All voted in favor. Motion carried.
Street Sweeping Contract with SD DOT for Hwy 25 - The annual street sweeping contract was received from SD DOT for sweeping Highway 25. We are allowed up to 20 hours this year and can bill $90 per hour. A motion was made by Barrett, second by Neugebauer to enter into contract with the SD DOT for sweeping Highway 25 (Fourth Street) for 2016. All voted in favor. Motion carried.
Dog/Cat Ordinance Review - A discussion was held regarding the animal ordinances. Officer McCormick will continue to work on updating the ordinance with the first reading being held at the March meeting.
2016 District Meeting - District meeting is being held on Thursday, March 17 at 6pm in Elk Point, SD. Curtis Hofer and Tanya Bult are planning to attend. The deadline to register is March 3rd so Finance Officer Bult will check with everyone before that deadline.
Set meeting date for Local Board of Equalization - The Local Board of Equalization meeting will be on Tuesday, March 22, 2016 at 6:00pm.
Set meeting date for the March Meeting - The March council meeting will be on Monday, March 7, 2016 at 5:00pm.
With no further business to discuss a motion was made by Thum, seconded by Neugebauer to adjourn the meeting at 5:33pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer