The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 4:58 pm on Monday, January 11, 2016. The following council members answered to roll call Jerry Neugebauer, Amy Thum, Sean Barrett, Tim Asche, Joe Bouza, and Dick Behl. Others present were Finance Officer Tanya Bult, Chief of Police Kirk McCormick, Rob Schmitz, Terry Simantel, Sandy Freier, Chris McGregor, Roger Treick, Damon Alvey, Greg Gemar, Peggy Schelske, Cory Bjorum, Rebecca Pedersen (5:01pm), Tanya Vitek (5:01pm), Bonnie McCormick (5:02pm), Jason Bietz (5:03pm), Linda Alvey (5:03pm), Tammy Ehlke (5:06pm), Steve Flett (5:06pm), Sara Brown (5:08pm), Emily Brown (5:08pm), Blossom Buum (5:08pm), and Joe Varilek (5:36pm). The minutes of last month’s meetings were approved upon a motion made by Behl, second by Neugebauer. All voted in favor. Motion carried.
Finance Officer’s Report - In December fifty-six notices of intent to disconnect service letters were mailed out with seven being disconnected. December’s water percentage loss was 8%. The overall average for 2015 water loss was 6%. The city website www.cityofscotland.com had 583 visits or first month with 68% from Facebook, 16% from Google, and 16% from Bing. So far in January the site has had 201 visits. The bills were presented and a motion was made by Thum, second by Bouza to approve all the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AUCH PLUMBING & HEATING Shop Furnace $139.51
B-Y WATER DISTRICT 4,727,000 Gallons $14,770.70
BEHL INSURANCE AGENCY Finance Officer Bond $525.00
BOB GREEN Aflac Medical Expense Account $2,500.00
BON HOMME TITLE COMPANY Title Search Fee $200.00
CITY EMPLOYEE WAGES Council/Mayor $3,047.56
CITY EMPLOYEE WAGES Finance Office $2,029.29
CITY EMPLOYEE WAGES Library $522.47
CITY EMPLOYEE WAGES Police $2,901.16
CITY EMPLOYEE WAGES Sewer $1,360.21
CITY EMPLOYEE WAGES Streets $1,742.50
CITY OF SCOTLAND Water Deposit - J. Moe $73.44
COOP FARMERS INC Diesel, Indol/ISO 30W $68.59
DIGITAL-ALLY LaserAlly Lidar System $2,020.00
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $96.00
FIRST NATIONAL BANK Clean Water #1 $4,358.43
FIRST NATIONAL BANK Clean Water #2 $10,523.60
FIRST NATIONAL BANK Drinking Water #1 $2,791.53
FISCHER ELECTRIC Water Tower Pump Repair $41.88
GEIDD SANITATION Residential Garbage Service $5,085.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $378.79
GROSZ WELDING & REPAIR Truck Plow Repair $337.20
IRS Employee Withholding $3,152.82
JONATHAN MOE Water Deposit $26.56
KIRK MCCORMICK Reimbursement: Phone & Supplies $84.89
KRONAIZL INSURANCE Fire/EMS Insurance $10,579.00
KRONAIZL INSURANCE City Commercial $29,224.00
MAIN STOP Gasoline $591.41
MICHELLE FISCHER Water Deposit Refund $100.00
NORTHWESTERN ENERGY Electricity / Natural Gas $5,476.67
OVERHEAD DOOR COMPANY Odyssey Operator w/ Remote $430.00
P & D DISTRICT III 2016 Membership Dues $1,425.00
SCOTLAND JOURNAL Notices $327.27
SCOTLAND OIL COMPANY Diesel, Gas, MV Maint. $729.00
SCOTTIE STOP Gasoline $220.35
SD DEPT OF REVENUE-SALES TAX Sales Tax - Garbage $334.13
SD DEPT OF REVENUE-WATER SAMPLE Samples - Water, Sewer $228.00
SD RETIREMENT Employee Retirement $1,459.20
SENSUS METERING SYSTEMS 2016 Support Renewal Program $1,617.45
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $640.00
TANYA BULT Reimbursement: AVG, SDDA $254.99
TYNDALL NAPA Shop Supplies $61.64
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,757.36
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $166.66
AMBULANCE WAGES On Call / Trips $500.53
IRS Employee Withholding $82.94
MOORE MEDICAL LLC Medical Supplies $906.19
Chief of Police - Traffic Enforcement - Speed: 2; Others: 2. Responded to - Parking: 3; Snowmobile: 2; Animal: 6; Misc: 3; Simple Assault: 1; Lost Property: 1; Driving: 1; Juvenile: 1; Welfare Check: 1. Reports - None. Arrests - None. Code Enforcement - Dog at Large: 1 ticketed. Other - Received a Lidar Unit under a Highway Safety Grant, Fingerprinted a local resident for a background, Attended training on Radar/Lidar/Taser.
Council Concerns/Committee Reports:
Neugebauer - None
Thum - None
Barrett - None
Asche - Citizen concerns regarding library wages.
Bouza - Citizen concerns regarding sidewalk snow removal.
Behl - None
Hofer - Citizens concerns regarding the garbage service.
Board of Adjustment:
Variance Height Restriction - Scotland School District was requesting a variance to have up to twenty foot (20’) sidewalls on their new auxiliary gym building. The zoning ordinance has a height restriction of ten foot (10’) sidewalls. The location of the property that this building will be built on is OUTLOTS-OUTLOT J IN SW1/4OF NW1/4 9-96-58, CITY OF SCOTLAND, BON HOMME COUNTY, SOUTH DAKOTA. A motion was made by Behl, second by Asche to approve the height restriction. All voted in favor. Motion carried.
Variance Fifth Street Setback - Scotland School District was requesting a variance to the Fifth Street setback to build an auxiliary gym. Building Ordinance requires the setback line to be not less than thirty-two feet (32’) measuring the same from the center of the street to the building. The Scotland School District is requesting a twelve feet (12’) setback measuring the same from the center of the street to the building. The location of the property that this building will be built on is OUTLOTS-OUTLOT J IN SW1/4OF NW1/4 9-96-58, CITY OF SCOTLAND, BON HOMME COUNTY, SOUTH DAKOTA. A motion was made by Barrett, second by Asche to approve the Fifth Street setback. All voted in favor. Motion carried.
Variance Front Setback - Scotland School District was requesting a variance to the front yard setback to build an auxiliary gym. Building Ordinance requires the setback line from the center of the street to stay back half of what the city right-of-way is. The Scotland School District is requesting a setback to the right-of-way with no existing residential alignment restrictions. The location of the property that this building will be built on is OUTLOTS-OUTLOT J IN SW1/4OF NW1/4 9-96-58, CITY OF SCOTLAND, BON HOMME COUNTY, SOUTH DAKOTA. A motion was made by Behl, second by Bouza to approve the front yard setback. All voted in favor. Motion carried.
Rob Schmitz, Terry Simantel, Sandy Freier, Chris McGregor, Damon Alvey, Cory Bjorum, Rebecca Pedersen, Tanya Vitek, Jason Bietz, Linda Alvey, Tammy Ehlke, Steve Flett, Sara Brown, Emily Brown, and Blossom Buum left the meeting.
Housing & Redevelopment Commission -
MAYOR’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE
SCOTLAND, SD HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law §11-7-12 and by virtue of my office as Mayor, I hereby appoint the five (5) persons hereinafter named to serve as Commissioners of the SCOTLAND, SD Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Tom Herges One Year
Dennis Kronaizl Two Years
Michael Behl Three Years
Sean Barrett Four Years
Greg Gemar Five Years
IN TESTIMONY WHEREOF, I have hereunto signed my name as Mayor of the City of SCOTLAND, SD, South Dakota and caused the official corporate seal of the City to be attached hereto this 11 day of January, 2016.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer
MOTION TO APPROVE MAYOR’S
APPOINTMENTS TO THE INITIAL HOUSING COMMISSION
Motion by Behl, second by Neugebauer to approve the Mayor’s appointment of the following individuals to serve on the SCOTLAND, SD Housing and Redevelopment Commission.
Tom Herges_____ for the one year term,
Dennis Kronaizl__ for the two year term,
Michael Behl____ for the three year term,
Sean Barrett_____ for the four year term,
Greg Gemar_____ for the five year term.
Voting Aye: Neugebauer, Thum, Barrett, Asche, Bouza, Behl - Motion passed.
Tanya Bult, Finance Officer
Slaughter of Animals Application - An application in writing was submitted by Kerry Kepplinger to slaughter animals within the City of Scotland at 820 Conklin Street. One question was how many sheep would be slaughtered? An approximate of 500 sheep will be slaughter per year. How much blood would be entering into the sewer system and can the city sewer handle it? SD DENR, Al Spangler in Pierre has stated that the city sewer is capable of handling only a small amount of blood at this time. The amount equivalent to one sheep per day would be all that it would handle without making additional improvements to the existing system. Where will the blood go than? A collection device/tank will be used for the collection of blood. The SD Animal Industry Board will oversee and approve this method for plant design. Any offal material will be contained in a climate controlled room to eliminate possibility of odor, flies or rodents. Two methods of disposal will be used, rendering and composting at an approved rural site according to SD Animal Industry Board composting guidelines. Kepps has a continuing demand for their products and need more room for freezer/cooler space, processing, and possible retail. A motion was made by Asche, second by Barrett to approve the written application to slaughter sheep within the City of Scotland at 820 Conklin Street, contingent to an approved variance for the business change of use going from food warehouse to locker plant. All voted in favor. Motion carried.
Surplus Property - A motion was made by Barrett, second by Neugebauer to declare 410 Fourth Street, a 2004 Snapper 61 inch deck mower, and a 1999 Yazoo 72 inch deck mower surplus property and to advertise for sealed bids. All voted in favor. Motion carried.
City Commercial Insurance - These prices are already in effect as our policy renews every year on January 1st. The following prices are for the City of Scotland current year 2016: Commercial Property $14,483, General Liability $5,155, Commercial Auto $6,242, Inland Marine $2448, Umbrella $896. There was an increase from 2015 to 2016 of $1,460. The following prices are for the Scotland Fire & EMS current year 2016: Commercial Property $1,347, General Liability $1,085, Commercial Auto $7,473, Inland Marine $674. There was an increase from 2015 to 2016 of $495. A motion was made by Barrett, second by Behl to approve the commercial insurance rates. All voted in favor. Motion carried.
City Election Date - A motion was made by Asche, second by Thum to set the 2016 election date for Tuesday, April 12, 2016 from 7 am to 7 pm. All voted in favor. Motion carried. A notice of vacancies will be published in the paper next week. Those positions are: Alderman, Ward I for a 2 year term (Dick Behl); Alderman, Ward II for a 1 year term (Amy Thum); Alderman, Ward II for a 2 year term (Joe Bouza); Alderman, Ward III for a 2 year term (Jerry Neugebauer). Circulation of nominating petitions may begin no earlier than the 29th of January, 2016 and deadline for filing nominating petitions is the 26th of February, 2016 by 5:00 p.m. at the finance office located at 530 Juniper Street, Scotland.
Fire/EMT Roster - A motion was made by Barrett, second by Bouza to acknowledge and approve the current firemen (Dick Behl, Bob Green, Craig Herrboldt, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Bryan Hubbard, Jonathon Vehar, Calby Auch, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Dexter Grosz, Jared Zweifel, Dillon Fischer, Tanner Suess, and Logan Winckler) and the current EMT’s (Dick Behl, Michael Behl, Patty Diede, Jim Maruska, Steve Maruska, Colleen Ridgway, Mariah Roth, and Shelly Gibbins)rosters per the SDML Work Comp Regulations. All voted in favor. Motion carried.
Municipal Government Day - This is being held on a Tuesday and Wednesday which is February 2nd and February 3rd. Those that can attend are encouraged to do so. Curtis Hofer and Jerry Neugebauer may attend. The deadline to register is the 19th of January so Finance Officer Bult will check with everyone before that deadline.
Set meeting date for the February Meeting - The February council meeting will be on Monday, February 8, 2016 at 5:00 pm.
A motion was made by Behl, second by Thum to enter into executive session at 6:01 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Neugebauer, second by Asche to come out of executive session at 6:16 pm with the following actions taken. All voted in favor. Motion carried.
2016 City Official/Employee Wage Schedule - As described in SDCL 6-1-10, each municipality must publish a complete list of employee’s salaries with the proceedings of the first meeting of the year. A motion was made by Barrett to accept the below listed wage schedule, second by Asche. All voted in favor. Motion carried. The 2016 salary and wage schedule for the City of Scotland is as follows:
Mayor $600 quarterly, plus $50 per meeting/special meeting
Council $250 quarterly, plus $50 per meeting/special meeting
Dick Behl, Joe Bouza, Tim Asche, Sean Barrett, Jerry Neugebauer, Amy Thum
Finance Officer - Full-time $14.20 per hour, plus healthcare and retirement
Finance Officer - Casual $8.75 per hour
Doreen Schlechter, Eldora Baumiller, Mary Smith
Head Librarian - Part-time $10.40 per hour
Library Aid - Part-time $9.00 per hour
Chief of Police - Full-time $41,200 salary, healthcare and retirement
Police Officer - Part-time - Certified $14.00 per hour
Police Officer - Casual - Certified $13.75 per hour
Preston Crissey, Todd Crownover, Mark Maggs, Kelly Young
Maintenance/Certified Water/ Sewer Operators - Full-time $16.00 per hour, healthcare and retirement
Ray Beecher, Bob Green
Truck Drivers/Mowers - Casual $8.75 per hour
Pat Barrett, DeLano Preszler, Steve Flett
With no further business to discuss a motion was made by Neugebauer, seconded by Barrett to adjourn the meeting at 6:17pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer