The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, January 7, 2019. The following council members answered to roll call Ron Dvorak, Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Victor Settje. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green and Jason Alberts, Jody Kotab, Jennifer Kortmeyer, Holly Fuerst, Jody Hasse, Jessica Haase, Brian Humphrey, Michelle Kass, Greg Gemar, Clinton Powell, and Peggy Schelske.
A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Barrett, second by Dvorak to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
ARAMARK Replace Lost Check #122921 $82.50
ARAMARK CareGuard Mats: December $93.04
B-Y WATER DISTRICT 5,439,000 Gallons $16,977.90
BH County Peace Officers Assn 2019 Peace Officer Dues $50.00
CENTRAL FARMERS COOP Diesel $156.36
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $3,444.56
CITY EMPLOYEE WAGES Library $1,230.39
CITY EMPLOYEE WAGES Police $5,456.40
CITY EMPLOYEE WAGES Streets $4,055.94
CITY EMPLOYEE WAGES Sewer $2,306.09
CITY OF SCOTLAND Deposit: V. Baker $100.00
DAKOTA PUMP Install Crown Pump - Main Lift $10,012.26
DENR 2019 Operator Renewal $42.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $422.68
IRS Employee Withholding $5,087.88
KRONAIZL INSURANCE Add 2007 Sterling Truck $176.00
KRONAIZL INSURANCE City Commercial Insurance $22,777.00
KRONAIZL INSURANCE City Fire/EMS Insurance $8,874.00
MAIN STOP Gasoline $126.72
MICHELLE KASS Reimburse: Library Cricut Order $363.21
MYERS SANITATION Residential Garbage Service $4,759.00
NORTHWESTERN ENERGY Electricity, Natural Gas $4,636.07
ONE OFFICE SOLUTION Office Supplies $75.99
PITNEY BOWES LLC Postage Machine Lease $167.34
P&D DISTRICT III 2019 Membership Dues $1,474.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $67.02
SCOTLAND JOURNAL Notices, Ads $287.16
SCOTLAND OIL COMPANY Diesel $421.92
SCOTTIE STOP Gasoline $140.47
SD CHILD SUPPORT Monthly Payment $1,019.07
SD DENR 2019 Discharge Permit Fee $850.00
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage $338.89
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $15.00
SD ONE CALL Line Locates - November $5.60
SD RETIREMENT Employee Retirement $2,443.35
SDWWA 2019 Membership Renewal $10.00
TANYA BULT Reimburse: AVG Anti-Virus Renewal $69.99
TYNDALL NAPA Switch $9.69
US BANK Loan - Clean Water $10,523.60
US BANK Loan - Drinking Water $2,791.53
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,303.26
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: November (5) $175.00
AMBULANCE WAGES On Call / Trips $452.52
BOUND TREE Medical Supplies $338.00
IRS Employee Withholding $74.96
LANDMANN JUNGMAN MEM HOSP Nurse $60.00
SCOTLAND HARDWARE Supplies $54.42
Finance Officer’s Report - In December, 23 notices of intent to disconnect service letters were mailed with none being disconnected. Bult has been receiving several complaints about sidewalk snow removal mainly on Fourth Street (Hwy) and Washington Street. Officer Humphrey will be looking into the issue.
Chief of Police Report - Officer Humphrey stated it’s been slow however he will continue working on removal of vehicles during snow alerts.
City Maintenance Employee Report - In the spring Auch Plumbing will be fixing the sewer at the post office. They may need to dig into the alley. The council had no concerns as long as it’s repaired back to its original state. Fischer Electric has ordered a timer for the whistle.
Council Concerns/Committee Reports:
Dvorak - Sidewalk Snow Removal
Asche - None
Bietz - None
Barrett - None
Thum - Thanked the city guys for getting the snow removed as fast as they do.
Curb & Gutter Update - The street committee met and discussed where the most impact would be to start the curb and gutter. It was decided that where the start initially was going to be had fair drainage. The focus moved to the south west part of town to try and conquer the water drainage with storm sewer. Kim McLaury will be in attendance at the February meeting to discuss the drainage options on the south west part of town.
Restricted Site Use Update – The city is at step 2.05 Environmental statements from three state agencies stating that establishment of a restricted use site will not adversely impact threatened or endangered species or wetlands. One out of three letters were received back. Plus Step 2.12 where all adjacent landowners must be notified in writing, via certified mail, of our permit application. Six out of seven certified receipts were received back.
Water Meter Update - A brief discussion was held regarding the many different kinds of water meters. Bult explained to the council that she has numerous brochures that they are more than welcome to stop and review at any time. The council suggested that Tyler from Dakota Supply come and present the Kamstrup meter to the council.
2019 City Officials/Employee Wage Schedule - As described in SDCL 6-1-10, each municipality must publish a complete list of employee’s salaries with the proceedings of the first meeting of the year. A motion was made by Thum to accept the below listed wage schedule, second by Bietz. All voted in favor. Motion carried. The 2019 salary and wage schedule for the City of Scotland is as follows:
Mayor $600 quarterly, plus $50/meeting/special meeting
Council $250 quarterly, plus $50/meeting/special meeting
Tim Asche, Sean Barrett, Dennis Bietz, Ron Dvorak, Victor Settje, Randy Thum
Finance Officer - Full-time $17.00 per hour *
Finance Officer - Casual $9.10 per hour
Head Librarian - Part-time $11.25 per hour
Library Assistant - Part-time $10.25 per hour
Library Assistant - Part-time $10.00 per hour
Billie Jo Hays
Police Officer - Full-time $15.00 per hour *
Police Officer - Part-time - Certified $16.00 per hour
Police Officer - Casual - Certified $14.50 per hour
Todd Crownover, Brian McGuire, Rich Sutera, Kelly Young
Maintenance/Certified Water/ Sewer Operators - Full-time $19.00 per hour *
Maintenance/Certified Water/ Sewer Operators - Full-time $16.00 per hour *
Truck Drivers/Mowers - Casual $ 9.10 per hour
Pat Barrett, Ray Beecher, DeLano Preszler
*Full Time Employees: Health Care, Vision, Retirement, $50 Cell Phone Reimbursement per Month
2019 Off-Sale Liquor License - The license up for discussion was an off-sale package liquor license. Two applications were received, one from Cash Smart and one from the Main Stop. The license period is January 1, 2019 through December 31, 2019. A motion was made by Dvorak, second by Asche to approve the off-sale liquor license to the Main Stop for the year 2019. All voted in favor. Motion carried.
City Election - A motion was made by Thum, second by Bietz to set the 2019 municipal election date for Tuesday, April 9, 2019 from 7 am to 7 pm. All voted in favor. Motion carried.
City Commercial Insurance - The 2018 rate of coverage with Continental Western was $21,216. A slight increase is noted in the 2019 Premium. A motion was made by Thum, second by Barrett to approve the Continental Western coverage at $22,777. All voted in favor. Motion carried.
City Fire/EMS Insurance - The 2018 rate of coverage with Continental Western was $9,078. A slight decrease is noted in the 2019 Premium. A motion was made by Thum, second by Dvorak to approve the Continental Western coverage at $8,874. All voted in favor. Motion carried.
Community Chip Seal Project - Clinton Powell from Brosz Engineering spoke to the council regarding a small community chip seal project they are putting together. Brosz Engineering would gather information from each interested community and bundle all communities into one single bid for a larger project and better pricing. Once the project is awarded to the lowest bidder the engineering company will follow-up with the project to make sure you are getting what you’re paying for. The engineering fee will be $3,000 for the first phase and up to $3,500 for the last phase. A motion was made by Bietz, second by Barrett to allow the mayor to sign the contract prior to the March 1 deadline. All voted in favor. Motion carried.
Fire/EMT Roster - A motion was made by Dvorak, second by Thum that the City of Scotland acknowledges and approves to cover the fire and ambulance volunteers per their rosters as follows. Firemen: Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Calby Auch, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Josh Kass, Connor Grosz, and Fred Settje. EMT’s: Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, and Shantel Geiman. All voted in favor. Motion carried.
Municipal Government Day - This is being held on a Tuesday and Wednesday which is February 5th and 6th at Pierre. Those that can attend are encouraged to do so. The deadline to register is the 22nd of January.
Sign and Delineation Project - The SD Department of Transportation project will evaluate the need for new signs, existing signs, and posts on participating roads. A motion was made by Thum, second by Dvorak to give Mayor Hofer the authority to sign the agreement on behalf of the city. All voted in favor. Motion carried.
Water Bill Collection - A motion was made by Thum, second by Dvorak to stop all water payment collections at the bank at this time due to the availability of the finance office hours/ outside drop box/ online and office credit card processing/ postal service. Yay: Dvorak, Asche, Bietz, Thum. Nay: Barrett. Motion Carried.
Set meeting date for the February Meeting - The meeting will be on Monday, February 11, 2019 at 5:00pm.
A motion was made by Bietz, second by Dvorak to enter into executive session at 6:09pm for Personnel as per SDCL 1-25-2 Sub (1) Employee Evaluations. All voted in favor. Motion carried.
A motion was made by Asche, second by Dvorak to come out of executive session at 7:12pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Thum, second by Bietz to give the following raises to full time and part time employees: Maintenance Employee/Certified Water/Certified Sewer Operator (Bob Green) to $19.55 per hour plus healthcare, vision, retirement, $50 cell phone stipend; Maintenance Employee/Certified Water /Certified Sewer Operator (Jason Alberts) to $16.50 per hour plus healthcare, vision, retirement, $50 cell phone stipend; Finance Officer (Tanya Bult) to $17.50 per hour plus healthcare, vision, retirement, $50 cell phone stipend; Police Officer Part-time Certified (Brian Humphrey) to $18.00 per hour; Head Librarian (Michelle Kass) to $11.60 per hour; Library Assistant (Tina VanDriel) to $10.55 per hour; Library Assistant (Billie Jo Hays) to $10.30 per hour. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Asche to adjourn the meeting at 7:18pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer