The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:02pm on Monday, July 10, 2017. The following council members answered to roll call Joe Bouza, Randy Thum, Sean Barrett, and Tim Asche. Those council members absent were H. Victor Settje and Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Duane Hochstein, Peggy Schelske, Jody Haase, and Polly Smith. The minutes of last month’s meeting was approved upon a motion made by Asche, second by Barrett. All voted in favor. Motion carried.
Finance Officer’s Report - In June twenty-eight notices of intent to disconnect service letters were mailed out with none being disconnected. Water percentage loss for June was 3%. June Building Permits: Jacob Monclova, Fence and Remodel; Tom Thomson, Remodel; Mark Sedlacek, Steel Roof; Ryan Kocourek, Remove Cement Slab and Replace Skirting. Brosz Engineering stopped by the office to discuss new upcoming challenges regarding wastewater collection and treatment. They also discussed a few unique approaches the city could consider looking into. The bills were presented and a motion was made by Barrett, second by Thum to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON Library Books $158.27
ARAMARK CareGuard Mats: June $25.00
AUCH PLUMBING Swimming Pool $1,063.75
B-Y WATER DISTRICT 8,435,000 Gallons $26,265.50
BRODART CO. Library Supplies $19.19
BROWN & SAENGER Utility Billing Cards $290.00
CENTRAL FARMERS COOP Post Clips, 2x12x16, Diesel $145.54
CHASE PEST SERVICE Pest Control: City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Ball Coaches $2,969.10
CITY EMPLOYEE WAGES Finance Office $2,419.45
CITY EMPLOYEE WAGES Library $1,087.76
CITY EMPLOYEE WAGES Lifeguards $1,334.77
CITY EMPLOYEE WAGES Police $3,299.99
CITY EMPLOYEE WAGES Rubble Site $479.29
CITY EMPLOYEE WAGES Sewer $1,552.73
CITY EMPLOYEE WAGES Streets $2,118.94
CITY EMPLOYEE WAGES Summer Maintenance $2,064.74
CITY OF SCOTLAND Water Refund: K. Kopejtka, A. Martin $104.39
CONNECTING POINTS Support Contract July 2017-June 2018 $1,297.00
DAKOTA SUPPLY GROUP Water Supplies $1,564.06
DEMCO Library Supplies $136.05
ECONO SIGNS Pool: Video Surveillance $94.07
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $641.68
HAWKINS, INC Chemicals $1,576.14
IN THE SWIM Pool Supplies $342.89
IRS Employee Withholding $4,858.94
KAISER APPLIANCE 2-Cycle Mix & Trimmer String $109.96
KARLA KOPEJTKA Water Deposit Refund $45.61
KENT LEHR Attorney Fees: May/June $253.80
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
MAIN STOP Gasoline $524.13
MYERS SANITATION Residential Garbage Service $4,851.25
NORTHWESTERN ENERGY Electricity / Natural Gas $5,597.20
P J ENTERPRISES Repair Wall @ City Hall $672.56
PITNEY BOWES LLC Postage Machine Lease $194.10
PURCHASE POWER Postage $604.50
RAMKOTA HOTEL - PIERRE Finance Officer School $293.97
RETTEDAL'S Rocky Boots & Lifeguard T-shirts $217.50
SCHUURMANS FARM SUPPLY Service SCAG & Hustler $2,636.16
SCOTLAND HARDWARE Repairs/Maint & Supplies $247.03
SCOTLAND JOURNAL Notices & Ads $293.28
SCOTLAND OIL CO Gasoline & Diesel $313.72
SCOTLAND SCHOOL City 1/2 Wood Chips $1,522.50
SCOTTIE STOP Gasoline & Diesel $207.08
SD DENR Drinking Water Fee $380.00
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage & Camping $741.34
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Sewer $262.00
SD ONE CALL Line Locates - April $210.56
SD RETIREMENT Employee Retirement $1,623.29
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TANYA BULT Reimburse: Mileage & Pool Supplies $229.13
US BANK Clean Water #1 $4,358.43
US BANK Clean Water #2 $10,523.60
US BANK Drinking Water #1 $2,791.53
US POSTAL SERVICE Library Box Rental $56.00
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,779.92
YANKTON JANITORIAL SUPPLY Bathroom Supplies $368.30
Ambulance Bills Presented By:
AMBILL ASSOC Claims: April (12 ) $210.00
AMBULANCE WAGES On Call / Trips $609.50
IRS Employee Withholding $101.00
JIM MARUSKA Meal Reimbursement $14.38
MATHESON TRIGAS Oxygen $56.15
SCOTLAND HARDWARE Supplies $26.99
YANKTON AREA EMS EMS Class/Books $4,265.00
S.A.A. Bills Presented By:
FLOWERS & MORE Plant - Keppen Service $44.25
HARVE'S SPORT SHOP Supplies $970.48
MAIN STOP Gasoline $5.00
NORTHWESTERN ENERGY Electric $219.34
RETTEDAL'S DEPT STORE Teener $480.00
SCOTLAND HARDWARE Supplies $21.48
SCOTLAND JOURNAL Coaches Ad
WYATT ADAM Umping - Teener Games $980.00
Chief of Police - Traffic Enforcement - Speed: 1. Responded to - Agency Assist: 3; Animal: 1; Theft: 2; Trespass: 1; Property Security: 1; Crash: 1; Misc: 10. Reports - Property Abatements: 2; Trespass: 1; Crash: 1. Arrests - Trespass: 1. Code Enforcement - Opened: 9. Closed: 6. Other – Ice Cream Program; Legal Update Training; Fingerprints - 1.
City Maintenance Employee Report - Problem with lift station by Green’s house. Topkote plans to start chip sealing July 13th. Roads to be chip sealed this year are from First Street to Fourth Street and from Main Street south. Due to Mitchell not getting patch mix in, the guys will be going to Yankton to get hot mix to repair the pot holes prior to chip sealing.
Polly Smith spoke on behalf of the Economic Development. Plans are in the works to start a 7-9 person task force to discuss goals of where the City of Scotland wants to be in 1 year… 5 years… 10 years. After the task force meets they plan to hold a town public meeting to get input from residents of all ages.
Peggy Schelske requested Main Street to be closed off Saturday of Rodeo weekend. Approval was given to allow one block of Main Street from First Street to Second Street to be closed off for the events downtown on Saturday, August 12th during Rodeo weekend.
Land Acquisition Update - John Miller from DENR Surface Water Quality Program states that it appears to contain a large wetland. Leslie Murphy from SD Department Game, Fish and Parks recommends complete avoidance of these wetlands. Scott Larson from US Department of the Interior-Fish and Wildlife Service has reviewed the request and has no objection to the proposed project. Will follow-up with DENR to see if we could work with a certain feet boundary around this wetland area.
Daily Malt Beverage Permit Request - Duane Hochstein on behalf of the Athletic Association requested a special event daily malt beverage license for Friday, August 11, 2017 starting at 6pm for a bean bag tournament fundraiser being held at the amateur/teener baseball field. All proceeds will be put back into the amateur/teener complex for updates and repairs. A motion was made by Thum, second by Asche to approve the Special Event Daily Malt Beverage License request. All voted in favor. Motion carried.
Recreation Bar requested a daily malt beverage license for Saturday, August 12, 2017 for the Rodeo dance being held on Main Street. A motion was made by Bouza, second by Thum to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Scotland Rodeo Club requested a daily malt beverage license for Saturday, August 12 and Sunday, August 13, 2017 for the Scottie Stampede Rodeo being held at the Rodeo grounds. A motion was made by Thum, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Set meeting date for Budget Meeting - The budget meeting will be on Monday, July 31, 2017 at 9:00am.
Set meeting date for the August Meeting - The August council meeting will be on Monday, August 7, 2017 at 5:00pm.
A motion was made by Asche, second by Thum to enter into executive session at 5:51pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 6:01pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to apply work comp wages towards a 40 hour week pay check for Ray Beecher if knee surgery is required. All voted in favor. Motion carried. It was also approved to start advertising for a Maintenance/Certified Water-Sewer Operator (full-time) as Beecher plans to retire in December of this year.
With no further business to discuss a motion was made by Thum, second by Asche to adjourn the meeting at 6:03pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer