The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, July 12, 2021. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, Dennis Bietz, Randy Thum, and Sean Barrett (5:05pm). Others present were Finance Officer Tanya Bult, Peggy Schelske, Pam Cokeley, Richard Petzoldt, Kirk Breisch, Ron Gilbert, Brian Humphrey, Mark Maggs, Melanie Hall Edwards, David Finnell, and Mary Jo Bauder.
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of the June 7th regular meeting and June 21st special meeting. All voted in favor. Motion carried.
A motion was made by Thum, second by Nelson to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $222.88
AMAZON Library Supplies $796.04
B-Y WATER DISTRICT 9,553,000 Gallons $29,731.30
BERNICE PEDERSEN Water Deposit Refund $50.00
BRET ARCHULETA Water Deposit Refund $64.77
CENTRAL FARMERS COOP Diesel $121.66
CENTRAL STATES LAB Pool Chemicals $1,525.00
CHRIS SIMANTEL Reimburse: Cell (Jan-June) $300.00
CITY EMPLOYEE WAGES Finance Officer $3,804.84
CITY EMPLOYEE WAGES Library $2,458.23
CITY EMPLOYEE WAGES Lifeguards $3,509.01
CITY EMPLOYEE WAGES Rubble Site $679.93
CITY EMPLOYEE WAGES Streets $3,423.94
CITY EMPLOYEE WAGES Sewer $1,782.38
CITY EMPLOYEE WAGES Summer Maint $4,347.25
CITY OF SCOTLAND Water Deposit: Archuleta, Perry $185.23
DAKOTA DATA SHRED Equipment Rental $16.00
DAKOTA PUMP Lagoon LS - Service Check Valve $632.65
FARMERS & MERCHANTS STATE BANK ACH - June $22.91
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $650.36
HAWKINS, INC Pool Chemicals $1,745.50
HENKE TRACTOR REPAIR Stihl Trimmer $323.99
INNOVATIVE OFFICE SOLUTION Expense Checks $165.00
IRS Employee Withholding $3,011.64
JARED DIEDE Water Deposit Refund $100.00
KENT LEHR Attorney Fees $198.00
MAGUIRE IRON, INC Interior & Exterior Inspection $1,479.00
MAIN STOP Gasoline $418.54
MAIN STOP Replace Lost Check #124738 $139.89
MARILYN GIMBEL Water Deposit Refund $100.00
MAXWELL COLONY Cemetery Flower Removal Signs $480.00
MCLAURY ENGINEERING Water Meter Upgrade $793.00
MICHELLE KASS Reimburse: Mileage $166.32
MYERS SANITATION 3 City Dumpsters - Bimonthly $150.00
MYERS SANITATION Residential Garbage Service $5,422.20
NORTHWESTERN ENERGY Electricity, Natural Gas $4,857.09
ONE OFFICE SOLUTION Supplies: Office, Pool, Rec $662.47
PITNEY BOWES LLC Postage Machine Lease $167.34
PURCHASE POWER Postage $604.50
RAMKOTA HOTEL - PIERRE HR & FO School $318.00
RETTEDAL'S DEPT STORE Lifeguard Shirts $116.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $839.73
SCOTLAND JOURNAL Notices, Ads $164.65
SCOTLAND OIL Diesel, Gasoline $326.10
SCOTTIE STOP Gasoline $133.75
SD DANR Drinking Water Fee $380.00
SD DEPT OF REVENUE Sales Tax: Camping, Pool, Garbage $746.14
SD DEPT OF REVENUE Samples: Water $15.00
SD ONE CALL Line Locates - May $10.08
SD RETIREMENT Employee Retirement $1,099.88
SPENCER QUARRIES INC Patch Mix $1,681.30
TANYA BULT Reimburse: Mileage, Cell (Jan-June) $473.88
US BANK Main Street Loan - Drinking Water #1 $2,791.53
US BANK Washington Street Loan - Clean Water #2 $10,523.60
US POSTMASTER Library PO Box Rental $66.00
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $17.42
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $1,156.78
Ambulance Bills Presented:
ALLEGIANT EMERGENCY SERVICES Inverter: Labor, Shipping $1,695.30
AMBILL ASSOCIATES Claims - May (6) $210.00
AMBULANCE WAGES On Call / Trips $858.72
BOUND TREE MEDICAL Supplies - Medical $2,438.38
CASH SMART Supplies - Drinks $43.73
IRS Employee Withholding $153.20
JIM MARUSKA Meals x2 $22.64
LJMH Ambulance Trip - Nurse $40.00
MATHESON TRI-GAS INC Oxygen $131.76
POET RESEARCH CENTER Ambulance Trip $20.00
SCOTLAND HARDWARE Supplies - Battery $7.99
Finance Officer’s Report - In June, 19 notices of intent to disconnect service letters were mailed with none being disconnected. Bult gave an over view of the financial quarterly report, Sales tax report, and the speed sign data report.
Police Report - Assisted the Sherriff Office with a pursuit, Responded to a domestic medical call, Complaints of barking dogs and dogs at large.
City Maintenance Report - No report was given as Simantel is attending water distribution class in Watertown.
Public Concerns - Mary Jo Bauder, Bon Homme Commissioner mentioned the county property on Railway Street needing to be mowed. It will be discussed at the next commissioners meeting.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Nelson - None
Bietz - Complaints and concerns about neighbors flag.
Barrett - None
Thum - Properties in town needing to be mowed.
Cemetery Update - A quote was received from Hardscapes Outlet for the stone columns: 10 stone columns at the quoted price of $3,568, 10 pillar caps at the quoted price of $2,550, delivery fee at the quoted price of $450. It was suggested that Barrett get a quote from Suess Construction on installing the fence.
Water Meter Update - The new water meters are pending to start being installed end of August into September. Residents will be receiving letters to schedule their water meter installation. If all attempts are made and company is unable to install the meter, water will be turned off at the curb for that resident home until new meter is able to be installed.
Daily Malt Beverage Permit - Recreation Bar requested a daily malt beverage license for the Youth Center Corn Hole Tournament Friday, August 13 and Fireman Street Dance Saturday, August 14, 2020 being held on Main Street. A motion was made by Bietz, second by Abbink to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Daily Malt Beverage Permit - Scotland Rodeo Club requested a daily malt beverage license for Friday, August 13, Saturday, August 14 and Sunday, August 15 for the Scottie Stampede Rodeo being held at the Rodeo grounds. A motion was made by Abbink, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Celebration - David Finnell spoke on behalf of his fraternity the Proud Boys requesting permission for a street dance. It would be held September 18, 2021 from noon to midnight with approximately eight bands playing throughout that time. The fraternity must submit two certified officers to the finance officer to be presented for approval. All vendors must apply at the finance office with their sales tax licenses to be verified through the department of revenue. They also must bring in adequate number of port-a-pots. A motion was made by Bietz, second by Thum to allow Main Street to be closed from Second Street to Curry Street on September 18 for a Street Dance contingent that all rules and regulations are followed. All voted in favor. Motion carried.
Fire/EMT Roster - Finance Officer Bult presented the rosters for the Scotland Fire Department and Scotland Ambulance Service. Volunteers for the Scotland Fire Department and the Scotland Ambulance Service for 2021 were recognized and it tis the intent of the Scotland City Council to cover these volunteers for Work Comp purposes. The rosters are on file at the City Finance Office. A motion was made by Abbink, second by Nelson to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
Fire Pit Regulations - A motion was made by Barrett, second by Bietz to approve first reading of ordinance 2021-02 Fire Pit Regulations. All voted in favor. Motion carried.
Close Main Street - A motion was made by Thum, second by Asche to allow Main Street to be closed from German Mutual Insurance to Second Street on August 13 for the Youth Center Corn Hole Tournament. All voted in favor. Motion carried.
Close Main Street - A motion was made by Abbink, second by Thum to allow Main Street to be closed from German Mutual Insurance to First Street on August 14 for the downtown chamber activities. All voted in favor. Motion carried. Main Street will reopen for the Scottie Stampede Parade held at 1:30pm.
Close Main Street - A motion was made by Thum, second by Bietz to allow Main Street to be closed from Second Street to Farmers & Merchants State Bank on August 14 following the parade for the Fireman Street Dance. All voted in favor. Motion carried.
Street Packer - A motion was made by Thum, second by Nelson to purchase a 9 wheeled street packer with a 300 Ford 6 cylinder engine for $4,500 plus a $100 delivery fee. All voted in favor. Motion carried.
Vacate Williams Street - Melanie Hall Edwards requested that the council vacate Williams Street between 1030 First Street (Grants 2nd-S73’ of BLK 12) and 1108 First Street (Grants 2nd -N45’ of BLK 14) as both properties are owned by the same owner, Athena Genesis LLC. No action was taken by the council.
Set meeting date for the Budget Meeting - The meeting will be on Monday, August 2, 2021 at 5:00pm.
Set meeting date for the August Meeting - The meeting will be on Monday, August 9, 2021 at 5:00pm.
A motion was made by Bietz, second by Abbink to enter into executive session at 6:08pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Barrett, second by Bietz to come out of executive session at 6:38pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Thum to adjourn the meeting at 6:39pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor