The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00 pm on Tuesday, July 5, 2016. The following council members answered to roll call Joe Bouza, Randy Thum, Sean Barrett, and Tim Asche. Those council members absent were H. Victor Settje and Ron Dvorak (entered 5:19pm). Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Peggy Schelske, Damon Alvey, Dennis Dvorak, Kirk Briest, Greg Gemar, and Diane Weick. The 6th of June meeting minutes were approved upon a motion made by Asche, second by Thum. All voted in favor. Motion carried.
Finance Officer’s Report - In June forty-four notices of intent to disconnect service letters were mailed out with none being disconnected. June Building Permits: Greg Zweifel 1031 First St, Tin Roof; Jason Conrad 330 Poplar St, Tin Roof; Tim Furney 830 Curry St, Replace Windows; Dennis Bietz 530 Sixth St, Remodel & Garage Addition. Bult has had numerous complaints asking the city council to review the ordinance regarding fireworks. The bills were presented and a motion was made by Barrett, second by Thum to approve the bills. All voted in favor. Motion carried.
Bills Presented By:
AFLAC Employee Insurance $373.51
AUCH PLUMBING Swimming Pool $138.55
B-Y WATER DISTRICT 8,839,000 Gallons $27,517.90
BOB GREEN Reimbursement - Concrete Seal $467.37
CHASE PEST SERVICE Pest Control - City Hall $60.00
CITY EMPLOYEE WAGES Coaches $2,993.84
CITY EMPLOYEE WAGES Finance Office $1,953.72
CITY EMPLOYEE WAGES Library $1,199.62
CITY EMPLOYEE WAGES Lifeguards $3,280.31
CITY EMPLOYEE WAGES Police $2,747.60
CITY EMPLOYEE WAGES Rubble Site $481.66
CITY EMPLOYEE WAGES Sewer $1,706.05
CITY EMPLOYEE WAGES Streets $1,996.04
CITY EMPLOYEE WAGES Summer Maintenance $2,080.86
CITY OF SCOTLAND Water Deposit Refund $71.65
CONNECTING POINTS Support Contract 2016-2017 $1,247.00
COOP FARMERS ASSOCIATION Park, Ball Fields, Tractor $177.17
DEMCO, INC Supplies - Book Processing $228.48
DEXTER GROSZ Water Deposit Refund $28.35
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $120.00
FIRST NATIONAL BANK Clean Water Loan #1 $4,358.43
FIRST NATIONAL BANK Clean Water Loan #2 $10,523.60
FIRST NATIONAL BANK Drinking Water Loan #1 $2,791.53
FRAMES & PHRASES Swimming Pool Print $56.00
GIEDD SANITATION Residential Garbage Service $5,280.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $530.05
HAWKINS, INC Pool Chemicals $14.23
IN THE SWIM Pool Supplies $668.87
IRS Employee Withholding $5,179.11
KAISER APPLIANCE CENTER Saw Chains (4) $143.96
KIRK MCCORMICK Reimbursement: Cell Phone & AVG $79.99
MC&R POOLS Pool Supplies $43.63
MENNO LUMBER Self-level Conc Sealant $731.60
MICHAEL TODD & COMPANY Broom w/ Handle (6) $202.65
NORTHWESTERN ENERGY Electricity / Natural Gas $5,910.32
RETTEDALS Lifeguard T-Shirts $84.00
ROBERT MITCHELL Refund Camping (5 days) $75.00
SCHUURMANS FARM SUPPLY Switch & Blades $117.87
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $767.89
SCOTLAND JOURNAL Notices $517.55
SCOTLAND OIL Diesel, Gasoline, Maint $341.76
SCOTLAND REDI-MIX Black Dirt $36.00
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage, Camping, Pool $661.40
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD MUNICIPAL LEAGUE Elected Officials Workshop $200.00
SD RETIREMENT Employee Retirement $1,577.02
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TYNDALL NAPA Supplies $26.98
UPSTART Summer Reading Program $76.00
VANDIEST SUPPLY COMPANY Chemicals $3,238.45
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,745.97
YANKTON JANITORIAL SUPPLY Disinfectant Cleaner (2) $197.00
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $166.26
AMBILL ASSOCIATION Billed 7 Claims $245.00
AMBULANCE WAGES On Call / Trips $950.20
COOP FARMERS Diesel $108.43
IRS Employee Withholding $169.35
JIM MARUSKA Meal Reimbursement $7.04
SD OFFICE OF RURAL HEALTH Re-Licensure Fee $12.00
S.A.A. Bills Presented By:
DAWN VAITH Umping $500.00
HARVES Supplies $1,253.38
NORTHWESTERN Electric $180.38
RETTEDAL'S Uniforms $137.76
SCOTLAND HARDWARE Supplies $5.49
SCOTLAND REDI-MIX Marking Lime $68.00
STEFANI GROSZ Umping $150.00
TRI-STATE TURF Repair Sprinkler $66.07
WYATT ADAM Mileage $284.76
Chief of Police - Traffic Enforcement – Parking Cite: 1; Speed: 2; Others: 1. Responded to - Agency Assist: 1; Public Assist: 2; Juvenile: 2; Theft: 1; Driving: 1; Littering: 1; Dog Bite: 1; Animal: 5; Misc: 2; Disturbance: 1; Fireworks: 1; Warrant: 2; Assault: 1. Reports - Assault: 1; Dog Bite: 1. Arrests - None. Code Enforcement - Opened: 16. Closed: 6. Other: Recovered catcher’s mask belonging to the Athletic Association, Stop sign placed at Second/Juniper Street for North bound traffic, Semi truck and trailer parked along highway 25.
City Maintenance Employee Report - Topkote will be coming next week to start the mill work. Benders are here cleaning the sewer.
Damon Alvey - Chamber is looking into replacing the Scotland sign at the six mile corner north of Scotland.
Dennis Dvorak - Trash being thrown from cars onto his property and constant speeding.
Council Concerns/Committee Reports:
Bouza - None
Thum - None
Barrett - None
Asche - Fireworks
Hofer - Discussed request for building permit to replace fence and fireworks.
Jeff Fillingsness from Beresford currently is not taking on new communities. The earliest tentative date he would be able to meet with the council is 3-4 months out. He gave a few suggestion steps to take in the mean time to get prepared: 1) getting our ordinance up to date with state code and 2) becoming members of AACE American Association of Code Enforcement.
Fireworks ordinance was discussed with changes to be made. First reading will be at the August council meeting.
Park Maintenance - The elementary student council was considering purchasing a few steel exercise pieces for the park, similar to the stations that were in the park years ago. A motion was made by Thum, second by Asche to allow the student council to place the equipment in the park. All voted in favor. Motion carried.
Pool Maintenance - The pool leaks five to ten thousand gallons a day with several other repairs needed. The council again requested a prioritized list of repairs needed at the pool with approximate cost. The city guys will contact M.C. &R. to get an estimate so we have an idea what needs to be budgeted for next year.
Recreation Maintenance - The city guys stated that they replaced the wood on one of the backboards. The court lines have also been repainted.
Water Tower - Repair options to the water tower were discussed.
City Office Carpet & Cement Pad - A motion was made by Thum, second by Dvorak to approve a cement handicap accessible pad at the entrance of the meeting room and installation of new flooring in the meeting room. All voted in favor. Motion carried.
Daily Malt Beverage Permit Request - Pam Godlevsky requested a special event daily malt beverage license for the kickball tournament being held August 14, 2016. A motion was made by Dvorak, second by Asche to approve the Special Event Daily Malt Beverage License request. All voted in favor. Motion carried.
Recreation Bar requested a daily malt beverage license for Saturday, August 13, 2016 for the Rodeo dance being held on Main Street. A motion was made by Dvorak, second by Bouza to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Scotland Rodeo Club requested a daily malt beverage license for Saturday, August 13 & Sunday, August 14, 2016 for the Scottie Stampede Rodeo being held at the Rodeo grounds. A motion was made by Dvorak, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Youth Center Pool Party - The Youth Center has requested permission to use the city pool with lifeguards for their annual pool party fundraiser on Tuesday, July 26 from 9pm to 11pm for middle school and Wednesday, July 27 from 9pm to 11pm for high school with adult chaperones present. A motion was made by Bouza, second by Asche to approve the Youth Center’s annual pool party fundraiser contingent to finding lifeguards to work the shifts. All voted in favor. Motion carried.
Summer Reading Program Pool Party - The Summer Reading Program has requested permission to use the city pool with lifeguards for the conclusion of their summer reading program Ready! Set! Read! on July 28 from 11am to 12pm. A motion was made by Bouza, second by Asche to approve the summer reading program pool party contingent to finding lifeguards to work the shift. All voted in favor. Motion carried.
Scotland Housing & Redevelopment Commission - Greg Gemar and Diane Weick from SW Design Build, Inc updated the council regarding the housing and redevelopment commission. The commission has met twice and meets the fourth Tuesday of every month. They will be holding a public meeting Monday, July 18th. The Chairperson is Greg Gemar, Secretary is Mike Behl, and Treasurer is Sean Barrett. At this time the commission was asking if the council would be supportive of moving forward. The council verbally without a motion agreed to move forward and see how many people would be willing to sign a lease.
Stop Sign - A motion was made by Thum, second by Barrett to keep the stop sign on the corner of Juniper/Second Street for north bound traffic. All voted in favor. Motion carried.
VFW Food Stand - A motion was made by Thum, second by Asche to allow the VFW to sell food from 9am to 9pm. They would be willing to extend that time to 1am depending approval from the fire dept as it is their fundraiser. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to allow one block of Main Street from First Street to Second Street to be closed off for the events downtown on Saturday, August 13th during Rodeo Weekend.
Set meeting date for the August Meeting - The August council meeting will be on Monday, August 8, 2016 at 5:00 pm.
A motion was made by Thum, second by Barrett to enter into executive session at 6:55 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Bouza, second by Thum to come out of executive session at 7:12 pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Dvorak, second by Barrett to hire the following lifeguard: Joshua Crownover @ $9.00 per hour and Kaleb Crownover @ $9.00 per hour, plus a $1.00 incentive at the end of the completed season based on hours worked and personnel review. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bouza, second by Asche to adjourn the meeting at 7:13 pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer