The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:01pm on Monday, July 8, 2019. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz, and Sean Barrett. Those council members absent were Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Chief of Police Joel Neuman, Paul Pedersen, Jody Haase, Jessie Haase, and Peggy Schleske.
A motion was made by Bietz, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Asche, second by Abbink to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Barrett, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $269.77
AMAZON/SYNCB Library Books, Supplies $150.42
ARAMARK CareGuard Mats - June $47.59
AUCH PLUMBING Baseball Field Water Fountain $21.47
B-Y WATER DISTRICT 7,546,000 Gallons $23,509.60
BENDERS SEWER Sewer Clean & Video Inspect $9,576.60
BERNDTS TREE SERVICE Trees (41), Stumps (57) $9,910.00
BOB GREEN Reimburse: Supplies $151.65
BOBS LAWNCARE Spring Application: Cemetery, Park $800.00
CENTRAL FARMERS COOP Diesel $190.35
CHASE PEST SERVICE Pest Control $120.00
CHRISTINA MOGCK Water Deposit Refund $100.00
CITY EMPLOYEE WAGES Finance Office $2,416.10
CITY EMPLOYEE WAGES Library $1,459.72
CITY EMPLOYEE WAGES Lifeguards $2,423.47
CITY EMPLOYEE WAGES Police $2,381.79
CITY EMPLOYEE WAGES Rubble Site $449.01
CITY EMPLOYEE WAGES Streets $2,411.11
CITY EMPLOYEE WAGES Water $1,589.38
CITY EMPLOYEE WAGES Summer Maintenance $1,685.76
CITY OF SCOTLAND Water Deposit: S. Fritz $67.94
CONNECTING POINTS Support Contract 2019-2020 $1,065.00
FARMERS & MERCHANTS STATE BANK ACH Fees - June $19.27
FIRST CHIROPRACTIC DOT Drug Screen $51.00
GALLS, LLC Police Supplies $413.98
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $720.62
HAWKINS INC Pool Chemicals $2,808.41
HOLLY FUERST Water Deposit Refund $100.00
IRS Employee Withholding $4,200.29
MAIN STOP Gasoline $976.91
MEHLHAFF CONSTRUCTION 20 Loads of Gravel $4,775.00
MYERS SANITATION Residential Garbage Service $4,842.50
NORTHWESTERN ENERGY Electricity, Natural Gas $5,909.80
PITNEY BOWES LLC Postage Machine Lease $167.34
RETTEDALS DEPT STORE Lifeguard T-Shirts $105.00
REVIER PRESSURE WASHER INC Repair: Pressure Washer $503.31
RIVERSIDE HYDRAULICS Rebuild Cylinder - Maintainer $210.59
RON DVORAK Water Deposit Refund $75.00
SCHOENFISH & CO INC 2017/2018 Audit $8,500.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $655.37
SCOTLAND JOURNAL Notices, Ads $424.42
SCOTLAND MEDICAL CLINIC Hepatitis B Shots $84.02
SCOTLAND OIL COMPANY Gasoline, Diesel, Oil Change $515.78
SCOTLAND SCHOOL DISTRICT New A/C Units - Library $3,191.45
SCOTT FRITZ Water Deposit Refund $32.06
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Camping $636.03
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water, Sewer $237.00
SD ONE CALL Line Locates: May $7.84
SD RETIREMENT Employee Retirement $1,698.71
SUESS CONSTRUCTION Cement Pad $6,912.32
TANYA BULT Reimburse: Phone Jan-June $300.00
US BANK Loan - Clean Water $10,523.60
US BANK Loan - Drinking Water $2,791.53
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
YANKTON JANITORIAL SUPPLY Bathroom Supplies $250.25
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims - 11 $350.00
AMBULANCE WAGES On Call / Trips $1,059.93
IRS Employee Withholding $188.81
JIM MARUSKA Reimburse: Meal $20.12
MATHESON TRI-GAS INC Oxygen $34.22
SCOTLAND OIL Tires, Oil Change $867.00
Finance Officer’s Report - In June, 25 notices of intent to disconnect service letters were mailed. The city will be attending the FEMA meeting in Yankton on July 17, 2019. Bult distributed the documents of the 2017/2018 audit report to the mayor and council, with a brief overview given.
Police Report - Responded to a crash on Hwy 25; 7 traffic stops: 1 without license, 1 no insurance; Animals at large: 2 dogs, herd of cattle, 1 lost dog; 1 noise complaint; 5 ambulance driver assists; 4 other agency assists; 3 thefts - 2 property was recovered; Arrests: 1 domestic assault, 1 felony drug, 1 violation of protection order, 1 open container/minor in consumption.
City Maintenance Employee Report - Been spraying for mosquitos one to two times a week. Placing gravel where needed at this time. Been busying keeping up with mowing. Plan to spray grass in alleys this week.
Peggy Schelske requested Main Street to be closed off Saturday of Rodeo weekend. Approval was given to allow two blocks of Main Street from First Street to Third Street to be closed off for the events downtown on Saturday, August 10th during Rodeo weekend.
Jody Haase requested Main Street to be closed off Friday evening of Rodeo weekend. Approval was given to allow one block of Main Street from Second Street to the Main Stop to be closed off for the events downtown on Friday, August 9th during Rodeo weekend.
Paul Pedersen questioned the status on fixing the drainage problems for the handicap in town. One area by Cash Smart handicap parking has a deteriorating area that fills up with mud. Another concern is the alley way between Mike’s Auto Body/Cash Smart and Ray’s Lounge/VFW. All three areas are still being looked into.
Council Concerns/Committee Reports:
Settje - Drainage on Main Street
Bietz - Disappointment in the lack of public notice of the county equalization meeting results.
Barrett - Over grown grass on State Street, ATV’s racing around town
Abbink - Summer Maintenance boys painting the truck: Issue has been corrected.
Asche - City ordinance on Fireworks: See ordinance chapter 3.03
Hofer - City flower pots placed on Main Street: Flowers & More places them throughout the three blocks of business district on Main Street. Pending discontinuing the program.
Cemetery Fence - It was discussed that the pillars and fence should be replaced. Designs will continue to be considered and prices quoted for a pending 2020 project.
Community Chip Seal Update - Bringing chip seal rock within the week. Discussion on where to place the rock was held.
City Wide Clean Up - City wide clean up weather permitting will be July 22, 2019. All discarded materials must be in separate piles and out to the curb by 8am. If piles are not sorted properly they will not be picked up. In case of inclement weather the alternate date would be July 29, 2019.
Storm Drainage update - McLaury Engineering will start the survey the beginning of next week. The goal is to bid the project out in November-December-January time frame. The surveyors will go to the courthouse and pick up all of the owners that we will need to easements and pull that list together along with the plats for the project area. The best way to do the easements is create an exhibit for each landowner for the city attorney to address. Hopeful to have preliminary plans ready to take to the street committee in September.
Main Stop requested a daily malt beverage license for Friday, August 9, 2019 for the Youth Center Fundraiser being held on Main Street. A motion was made by Settje, second by Bietz to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Recreation Bar requested a daily malt beverage license for Saturday, August 10, 2019 for the Rodeo dance being held on Main Street. A motion was made by Abbink, second by Settje to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Scotland Rodeo Club requested a daily malt beverage license for Saturday, August 10 and Sunday, August 11, 2019 for the Scottie Stampede Rodeo being held at the Rodeo grounds. A motion was made by Bietz, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Set meeting date for Budget Meeting - The budget meeting will be on Monday, July 29, 2019 at 5:00pm.
Set meeting date for the August Meeting - The meeting will be on Monday, August 12, 2019 at 5:00pm.
With no further business to discuss a motion was made by Abbink, second by Barrett to adjourn the meeting at 5:47pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer