The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, July 9, 2018. The following council members answered to roll call Ron Dvorak, Tim Asche, Victor Settje, Dennis Bietz, and Randy Thum. Those council members absent were Sean Barrett (5:03pm). Others present were Finance Officer Tanya Bult, City Maintenance Employee Jason Alberts, Chief of Police Clay Loneman, Duane Hochstein, Peggy Schelske, Courtney Jutting, and Shane Waterman.
A motion was made by Bietz, second by Dvorak to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
The bills were presented with the addition of one bill from Suess Construction in the amount of $14,142.77 for the new ball field bathrooms. A motion was made by Thum, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books $399.79
ARAMARK CareGuard Mats: June $67.62
AUCH PLUMBING & HEATING New Bathroom at Ball Field $434.51
B-Y WATER DISTRICT 6,983,000 Gallons $21,764.30
BRIAN HUMPHREY Reimburse: Phone (Jan-June) $300.00
CENTRAL FARMERS COOP Diesel $126.83
CHASE PEST SERVICE Pest Control $120.00
CITY EMPLOYEE WAGES Coaches $1,450.62
CITY EMPLOYEE WAGES Finance Office $2,584.17
CITY EMPLOYEE WAGES Library $1,668.80
CITY EMPLOYEE WAGES Lifeguard $1,668.24
CITY EMPLOYEE WAGES Police $1,480.09
CITY EMPLOYEE WAGES Rubble Site $498.69
CITY EMPLOYEE WAGES Streets $2,650.28
CITY EMPLOYEE WAGES Summer Maintenance $3,459.26
CITY EMPLOYEE WAGES Water $1,401.28
CONNECTING POINTS Support Contract 2018/2019 $1,265.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $520.21
IRS Employee Withholding $4,774.85
JASON ALBERTS Reimburse: Cell Phone $50.00
KENNEDY BIETZ Swimsuit & 1/2 Certification $173.93
KENT LEHR Attorney Fees $253.80
LARSON SALES Stens Air Filter & OEM Replacement $163.98
MAIN STOP Gasoline $509.72
MCKENSIE SEDLACEK Swimsuit & 1/2 Certification $166.52
MICHAEL TODD & COMPANY Plow Bolt/Nut (50ct) $81.50
MYERS SANITATION Residential Garbage Service $4,895.50
NORTHWESTERN ENERGY Electricity / Natural Gas $5,123.04
PITNEY BOWES LLC Postage Machine Lease $167.34
RETTEDAL'S Lifeguard T-Shirts $210.00
SCOTLAND HARDWARE Repairs/Maint & Supplies $457.08
SCOTLAND JOURNAL Notices & Ads $255.05
SCOTLAND OIL COMPANY Gasoline & Diesel $189.15
SCOTLAND REDI-MIX Pool: Rebar & Concrete $241.50
SCOTTIE STOP Gasoline & Diesel $294.00
SD CHILD SUPPORT Monthly Payment $679.38
SD DENR Drinking Water Fee $380.00
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Pool, Camping $566.29
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water & Sewer $237.00
SD ONE CALL Line Locates - May $44.80
SD RETIREMENT Employee Retirement $1,215.23
TANYA BULT Reimburse: Pool Supplies & Mileage $113.64
TAYLOR BIETZ Swimsuit & 1/2 Certification $182.80
TODD CROWNOVER Reimburse: Mileage $31.50
US BANK Drinking Water #1 $2,791.53
US BANK Clean Water #2 $10,523.60
US POSTMASTER Library PO Box Rental $56.00
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,821.76
YANKTON JANITORIAL SUPPLY Bathroom Supplies $325.80
ZOE STEINBERG Swimsuit & 1/2 Certification $167.45
Ambulance Bills Presented By:
AMBULANCE WAGES On Call / Trips $922.33
IRS Employee Withholding $154.17
LEE HOERTH Wagner Speedway 6/15/18 $50.00
SHANTEL GEIMAN Wagner Speedway 6/15/18 $50.00
STRYKER SALES CORP Power Cot $17,517.50
S.A.A. Bills Presented By:
HARVE'S SPORT SHOP Supplies $684.10
NORTHWESTERN Electric $123.74
RETTEDAL'S 18U Jerseys $1,445.00
SCOTLAND JOURNAL Extention Cord $29.99
SCOTLAND REDI-MIX Marking Lime $191.70
WYATT ADAM Teener Tourney Fees 13-14 $175.00
WYATT ADAM Teener Tourney Fees 15-16 $175.00
WYATT ADAM Teener Umping Fees (7 games) $700.00
Finance Officer’s Report - In June 38 notices of intent to disconnect service letters were mailed with none being disconnected. June Building Permits: James Dangel - Fence, Addition, Remodel; Valerie Sturges - Sidewalk, Addition; Howard Sands - Tin Roof, Patio; Sandy Freier - Replace Porch Windows; Victor Settje - Privacy Fence; Sean Barrett - Privacy Fence. A request to go into executive session at the end of the meeting for lifeguard personnel issues.
Chief of Police Report - Mayor Hofer welcomed new officer Clay Loneman who officially started on July 3, 2018.
City Maintenance Employee Report - Spraying for mosquitos on a weekly basis weather permitting. Summer help has been busy mowing, weed eating, and painting plus other odds and ends. Flushed hydrants and all are working. The lift station on Fourth Street and Conklin has been fixed with a new pump however the check valve may need to be replaced. Had some issues with the high/low alarm so Fischer’s Electric replaced the probe protector.
Clark Engineering - Courtney Jutting and Shane Waterman just stopped by to listen in on our meeting. Looking to expand their reach and expressed their interest in working with the city in the future if the need arises. Waterman has specialized in municipal engineering for the past 25 years.
Peggy Schelske requested Main Street to be closed off Saturday of Rodeo weekend. Approval was given to allow two blocks of Main Street from First Street to Third Street to be closed off for the events downtown on Saturday, August 11th during Rodeo weekend.
Council Concerns/Committee Reports:
Dvorak - None
Asche - Neighbors concerns regarding the property at 431 Fourth Street with tall vegetation and rodents.
Settje - Questioned if the outlets at the pool are GFCI outlets. Maintenance guy from Poet questioned use of 3 point harness when in the payloader putting up the flags.
Bietz - Marks Machinery quoted a price for the skid loader blade 84 inch with electric control $6,995 and without electric control $6,795. Concerns with trees at the cemetery as they are growing around stones and the roots are lifting stones up.
Barrett - None
Thum - None
Animal Ordinance - The muzzle section of the ordinance is still being looked into. It was decided to table the ordinance to next month’s meeting.
Restricted Use Site Update – Dave Bushong from Poet stated at this time they do not want to lease the property or sell the property just in case they choose to expand.
Duane Hochstein on behalf of the Athletic Association requested a special event daily malt beverage license for Friday, August 10, 2018 starting at 6pm for the 2nd annual bean bag tournament fundraiser being held at the amateur/teener baseball field. A motion was made by Thum, second by Bietz to approve the special event Daily Malt Beverage License request. All voted in favor. Motion carried.
Recreation Bar requested a daily malt beverage license for Saturday, August 11, 2018 for the Rodeo dance being held on Main Street. A motion was made by Dvorak, second by Asche to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Scotland Rodeo Club requested a daily malt beverage license for Saturday, August 11 and Sunday, August 12, 2018 for the Scottie Stampede Rodeo being held at the Rodeo grounds. A motion was made by Asche, second by Dvorak to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Drainage on Curry Street - A discussion was held in regard to the drainage issue between Zweifel and Kocer properties on Curry Street. It was agreed upon that storm sewer would need to be put in throughout the city to solve the drainage issues. Easements to go through private property would be needed however the first step would be to complete a storm sewer study to know exactly where to start.
Set meeting date for Budget Meeting - The budget meeting will be on Monday, July 30, 2018 at 5:00pm.
Set meeting date for the August Meeting - The meeting will be on Monday, August 6, 2018 at 5:00pm.
A motion was made by Dvorak, second by Bietz to enter into executive session at 6:01pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Barrett, second by Dvorak to come out of executive session at 6:28pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Dvorak, second by Thum to hire Taya Bult at $8.85 per hour to help in the concession stand area when one of the three scheduled lifeguards are unable to work at the pool. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Dvorak to adjourn the meeting at 6:29pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer