South Dakota

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The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, June 10, 2024. The following council members answered to roll call Randy Abbink, Wayne Bertrand, Myles Runyon, Victor Settje and Dennis Bietz. Those council members absent were Tim Asche. Others present were Tanya Bult, Maggie Spak, Tristan Bult and Tim Trautmann.

A motion was made by Abbink, second by Bertrand to approve the agenda. All voted in favor. Motion carried.

A motion was made by Bietz, second by Runyon to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

A motion was made by Bertrand, second by Abbink to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
AFLAC     Employee Insurance     $293.91
AMAZON CAPITAL SERVICES     Supplies: Library, Office, Pool     $691.08
B-Y WATER DISTRICT     6,470,000 Gallons     $20,174.00
BILLIE JO HAYS     Reimburse: Mileage      $202.98
BLACKBURN & STEVENS, PROF     Code Enforcement Attorney Fees     $385.00
BRIAN HUMPHREY     Code Enforcement Mowing     $140.00
CATE MEYER     Water Deposit Refund     $85.21
CENTRAL FARMERS COOP     Diesel     $268.97
CHASE PEST SERVICE     Pest Control     $120.00
CITY EMPLOYEE WAGES     Finance Officer     $3,368.23
CITY EMPLOYEE WAGES     Library      $1,115.17
CITY EMPLOYEE WAGES     Police/Code Enforcement     $3,411.99
CITY EMPLOYEE WAGES     Rubble Site     $635.83
CITY EMPLOYEE WAGES     Streets     $3,626.74
CITY EMPLOYEE WAGES     Summer Maint     $2,641.23
CITY EMPLOYEE WAGES     Water     $3,190.65
CITY OF SCOTLAND     City Water/ Sewer Bills     $2,029.73
CITY OF SCOTLAND     Deposit: Meyer     $64.79
COLONIAL LIFE     Employee Insurance     $62.22
DANR     Drinking Water     $380.00
FARMERS & MERCHANTS STATE BANK     Auto Pay - May     $26.41
FREMAR LLC     Spray     $1,125.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $507.98
HLAVAC PLUMBING HEATING & AC     Sewer Jetting     $536.08
IRS     Employee Withholding     $4,871.34
MAGGIE SPAK     Reimburse: Mileage, Cell (Jan-June)      $1,031.49
MAIN STOP     Gasoline     $611.44
MYERS SANITATION     Dumpsters (3) April, May, June     $252.00
MYERS SANITATION     Residential Garbage - May     $6,750.45
NORTHERN STATE UNIVERSITY     Library Institute Housing - Tanya Bult     $133.60
NORTHERN STATE UNIVERSITY     Library Institute Housing - Billie Jo Hays     $267.10
NORTHWESTERN ENERGY     Electricity, Natural Gas     $5,981.79
REC SUPPLY     Supplies: Pool     $1,109.57
SCOTLAND HARDWARE     Supplies: Water, Sewer, Rec, Shop     $734.52
SCOTLAND JOURNAL     Legals, Notices     $319.86
SCOTLAND OIL COMPANY     Diesel     $143.91
SD DEPT OF HEALTH     Samples: Water, Sewer     $40.00
SD DEPT OF REVENUE     Sales Tax: Garbage, Camping     $475.38
SD ONE CALL     Line Locates     $19.04
SD RETIREMENT     Employee Retirement     $2,071.96
SODEXO     Library Institute Meals - Billie Jo Hays     $132.05
SODEXO     Library Institute Meals - Tanya Bult     $132.05
TANYA BULT     Reimburse: Cell (Jan-June)     $300.00
TOM WEEK     Plat Property Corners     $400.00
TRANSOURCE TRUCK & EQUIPMENT     Supplies: Street     $252.26
TRISTAN BULT     Reimburse: Mileage, Cell (Jan-June)     $423.05
TYNDALL NAPA     Belt, Argon     $133.93
US POST OFFICE     Library PO Box Rent     $84.00
VERIZON     Broadband: Police, Water, Meters     $136.71
VISION SERVICE PLAN     Employee Vision Insurance     $36.24
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $3,165.44

Ambulance Bills Presented By:
AMBULANCE WAGES     On Call / Trips     $664.92
IRS     Employee Withholding     $110.16

Finance Officer Report - Reviewed the updated open meeting laws brochure. Governor Noem granted an additional paid holiday for Friday, July 5, 2024. Vance Branton from the County Equalization Office stated EagleView reps will be visiting on June 25th to answer any questions regarding the pictometry. At this time, they are only gauging interest and seeing if this is the right fit. Paul Larson has requested an easement for structures at 830 First Street. Kent Lehr suggested a non-exclusive easement at Larson expense. Which means the easement is extinguished if structures are removed.

Library Report - Billie Jo and Tanya attended library institute in Aberdeen June 2nd - 7th. They have one final year left of institute which may be held in Sioux Falls next year.

Police Report - Maggie graduated Law Enforcement Training on May 31st. The new police truck was pushed back in production. Two-way radio has all equipment in for the new truck.

City Maintenance Report - Started working the alley ways. Summer help is painting curbs and lines. Mohnen Roofing will be here the last week of June to repair the roof on the shop/office building. All supplies are in to start the pole parking project. Working on the lead lines reporting project. Concrete pile is scheduled for grinding by mid-July.

Council Concerns/Committee Reports:
Abbink - None
Bertrand - None
Runyon - None
Settje - Requested an update on the Main/Stafford Street drainage project.
Bietz - None
Thum - Concerns were brought forward by the fire department for the need of a fire hydrant in front of West Winds.

Chapter 5 Animals - The council reviewed chapter 5 of the city ordinance with further discussion to be held at the July meeting.

Peddler’s Application - A motion was made by Abbink, second by Bietz to deny the peddlers permit for Lauris Krasovskis selling Educational Books and Apps. Yay: Abbink, Runyon, Bietz. Nay: Bertrand, Settje. Motion carried.

Planning & Development District III - A motion was made by Bietz, second by Bertrand to sign and return the statement indicating Scotland’s intention to join as a member for 2025. All voted in favor. Motion carried.

Set meeting date for the July Meeting - The meeting will be on Monday, July 8, 2024 at 5pm.

A motion was made by Runyon, second by Settje to enter into executive session at 5:36pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Settje, second by Bietz to come out of executive session at 5:38pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Bertrand, second by Settje to hire the following: Lifeguard at $12.50 per hour Zoe Schaeffer. All voted in favor. Motion carried.

A motion was made by Runyon, second by Settje to enter into executive session at 5:39pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Settje, second by Runyon to come out of executive session at 6:14pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Bertrand, second by Abbink to approve the following raise/promotion to employee:  Maggie Spak to $52,000 per year as Chief of Police. All voted in favor. Motion carried.

A motion was made by Bietz, second by Bertrand to enter into executive session at 6:15pm for Litigation as per SDCL 1-25-2 Sub (3). All voted in favor.  Motion carried.

A motion was made by Bertrand, second by Runyon to come out of executive session at 7:17pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Bietz, second by Bertrand to approve a contract for Geotech to come inspect 610-620 Main Street buildings. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Runyon, second by Settje to adjourn the meeting at 7:19pm. All voted in favor. Motion carried.
                                                                              
ATTEST:                                                                                       CITY OF SCOTLAND, SOUTH DAKOTA
                                                                             

______________________________                                         ______________________________
Tanya Bult, Finance Officer                                                          Randy Thum, Mayor