The regular meeting of the City of Scotland was called to order by Mayor Randy Thum at 5:00pm on Monday, June 12, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Victor Settje, Dennis Bietz and Sean Barrett (5:02pm). Those council members absent were Myles Runyon. Others present were Tanya Bult, Chris Simantel, Tristan Bult, James Hoffard, Braden Wolfe and Peggy Schelske.
A motion was made by Abbink, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $427.65
ALYSSA LAU Water Deposit Refund $79.25
AMAZON CAPITAL SERVICES Supplies: Library, Streets $181.40
AXON ENTERPRISES, INC Supplies: Police (Body Camera x2) $1,482.90
B-Y WATER DISTRICT 8,113,000 Gallons $25,267.30
BILLIE JO HAYS Reimburse: Mileage $201.96
BLACKBURN & STEVENS, PROF Code Enforcement Attorney Fees $1,924.08
BOB'S LAWNCARE SERVICE Purchase Equipment $35,000.00
BRIAN HUMPHREY Code Enforcement: Mowing $435.00
CENTRAL FARMERS COOP Supplies: Diesel, Gas, Battery $361.59
CENTRAL STATES LAB Traffic Paint $2,708.41
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CHRIS SIMANTEL Reimburse: Cell (Jan-June) $300.00
CITY EMPLOYEE WAGES Finance Officer $4,452.18
CITY EMPLOYEE WAGES Library $1,387.68
CITY EMPLOYEE WAGES Lifeguards $62.24
CITY EMPLOYEE WAGES Police/Code Enforcement $7,573.95
CITY EMPLOYEE WAGES Rubble Site $606.28
CITY EMPLOYEE WAGES Streets $4,750.07
CITY EMPLOYEE WAGES Summer Maintenace $3,206.69
CITY EMPLOYEE WAGES Water $3,662.92
CITY OF SCOTLAND City Water/ Sewer Bills $1,567.15
CITY OF SCOTLAND Water Deposit to Bill: Fritz, Lau $137.84
DAKOTA PUMP INC Check/Repair (Gasket, Studs) $1,138.78
DAKOTA SUPPLY GROUP Supplies: Pool $262.30
DANR Drinking Water Fee #0290 $380.00
EMBROIDERY PLUS Police: Embroider $81.50
FARMERS & MERCHANTS STATE BANK Auto Pay - May $25.57
FRONTLINE PLUS FIRE & RESCUE Replace Batteries $410.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $619.48
HLAVAC PLUMBING HEATING Materials/Parts $50.26
IRS Employee Withholding $6,887.10
JAMES HOFFARD Reimburse: Mileage, Cell (Jan-June) $1,132.32
MAIN STOP Gasoline $1,068.37
MAXWELL CONSTRUCTION Snow Blades $3,521.46
MIDSTATES Street Patch, Crack Seal $16,046.31
MYERS SANITATION Residential Garbage Service - May $6,750.45
NASASP Membership Dues $39.00
NORTHWESTERN ENERGY Electricity, Natural Gas $5,537.65
RETTEDAL'S DEPT STORE Supplies: Pool $322.70
SCOTLAND HARDWARE Supplies: Rec, Pool, Police, Water $1,340.46
SCOTLAND JOURNAL Legals, Notices, Ads $451.98
SCOTLAND OIL Diesel $85.68
SCOTLAND REDI-MIX Rip Rap - 6 Loads $2,172.00
SD DEPT OF HEALTH LAB Samples: Sewer, Water $300.00
SD ONE CALL Line Locates $122.08
SD RETIREMENT Employee Retirement $3,488.24
SPENCER QUARRIES, INC Rip Rap $2,433.06
STEPHANIE FRITZ Water Deposit Refund $32.91
TANYA BULT Reimburse: Cell (Jan-June), Plaque $438.85
TRISTAN BULT Reimburse: Cell (Jan-June) $300.00
TYNDALL NAPA Supplies: Police, Streets $413.87
US POSTMASTER Library PO Box $80.00
VERIZON Broadband: Police, Water, Meters $122.43
VISION SERVICE PLAN Employee Vision Insurance $45.30
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $4,366.65
YANKTON JANITORIAL SUPPLY, INC Supplies: Hand Towels (Fire Hall) $72.80
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: March (1), April (4) $175.00
AMBULANCE WAGES On Call / Trips $332.46
IRS Employee Withholding $55.08
JIM MARUSKA Reimburse: Training Books $198.50
SCOTLAND HARDWARE Supplies: Bit, Washer, Screws $11.39
SCOTLAND OIL Replace Batteries $643.96
Finance Officer’s Report - In May there were twenty-three disconnect notices that were mailed out with one at this time disconnected. Of the 244 dogs registered in 2022, 108 of them are still unregistered. Of the 39 cats registered in 2022, 10 of them are still unregistered. Please contact the office to make sure your pets are registered prior to the city officers making a visit.
Library Director Report - Due to not having a quorum the library board did not meet in May. The next library board meeting is set for the end of July. Gearing up for the summer reading program being held on July 6, 13, 20, and 27 from 10am - 11:45am.
Police Report - Hoffard passed Law Enforcement Training on June 2, 2023 in Pierre. Hoffard thanked the city guys for always making the police truck a priority when it comes to maintenance and repairs. Wolfe stated the cemetery looked very nice during Memorial Weekend.
City Maintenance Report - Installed baby swings and bouncers at the park for toddlers. Posts have been ordered for parking around the park. The summer maintenance is busy painting and mowing. In the next week patch work and crack seal will begin. In August the company will be here to chip seal.
Peggy Schelske expressed the ongoing concerns with the signage at the cemetery.
Council Concerns/Committee Reports:
Abbink - None
Asche - Garbage was missed on Sixth Street but was corrected later in the week.
Settje - Requested that grass be planted at the cemetery. Plans were to seed in the fall with the new seeder.
Barrett - None
Bietz - Thanked residents who have actively been cleaning up their properties.
Police Fire Arms - A motion was made by Barrett, second by Settje to purchase two Glock 22 Gen5 .40 cal with 3 magazines for the quoted price of $428.50 each. All voted in favor. Motion carried.
Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Bietz, second by Asche to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
Painting the Water Tower - A quote of $69,300 was received to power wash and paint the exterior of the water tower. It was suggested to get a second quote to include only Scotland no mascot.
Park Parking - A brief update was given. Fifty posts instead of the originally approved 40 have been ordered. They will be spaced five feet apart. It was suggested to paint them lime green to bring attention to them and match the playground equipment.
Planning & Development District III - A motion was made by Asche, second by Bietz to sign and return the statement indicating Scotland’s intention to join as a member for 2024. All voted in favor. Motion carried.
Police Body Camera - A motion was made by Settje, second by Abbink to purchase two Axon body cameras for the quoted price of $731 each. All voted in favor. Motion carried.
Sixth Street Sewer Project - Nothing new to report.
Stafford/Main Street Drainage - Nothing new to report.
Set meeting date for the July Meeting - The meeting will be on Monday, July 10, 2023 at 5:00pm.
A motion was made by Settje, second by Bietz to enter into executive session at 5:31pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Settje, second by Bietz to come out of executive session at 5:36pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Asche, second by Settje to hire the following: Lifeguard at $12.50 per hour Treytan Bult. All voted in favor. Motion carried.
A motion was made by Asche, second by Settje to make the $0.25 increase correction to Ashton Massey hourly rate.
A motion was made by Settje, second by Bietz to enter into executive session at 5:37pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Bietz, second by Settje to come out of executive session at 6:10pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Asche, second by Settje to promote James Hoffard to Chief of Police with a wage increase to $48,000 per year salary. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Barrett to adjourn the meeting at 6:11pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Randy Thum, Mayor