The special meeting of the City of Scotland was called to order by President Randy Thum at 5:01pm on Monday, June 25, 2018. The following council members answered to roll call Ron Dvorak, Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett and Mayor Curtis Hofer (5:10pm). Others present were Finance Officer Tanya Bult, John Clem, and Peggy Schelske.
A motion was made by Barrett, second by Asche to approve the agenda. All voted in favor. Motion carried.
Mayor Curtis Hofer opened the Community Development and Housing Needs Assessment public hearing as required by the Community Development Block Grant (CDBG) program. He explained that the City of Scotland is proposing to clear several vacant, dilapidated residential structures within the community so that the properties can be redeveloped as workforce housing.
He further explained that the State of South Dakota has administered the federally funded Community Development Block Grant Small Cities program since 1982. Only cities and counties with populations of less than 50,000 can participate in the Small Cities Program. Funds are distributed from three separate programs that address three distinct areas of need: 1) Imminent Threat Program, 2) Special Projects, and 3) Community Projects.
Funding requirements and the competitive nature of the programs were then discussed. It was emphasized that only those projects demonstrating the most serious need will be funded. The proposed project was then explained and discussed with those in attendance. The City intends to request $90,020 from the CDBG program for the project.
Hofer then called for comments, noting that the purpose of this section of the hearing is to identify community development and housing needs for the city and identify activities that could be undertaken to meet these needs. Those in attendance discussed various community needs. Participants were asked to identify the major community development and housing needs of the city and discuss activities that could be undertaken to meet these needs. Discussion also occurred regarding financing options that could be available to undertake the proposed projects.
Among the community development needs that were identified were the following:
· Maintaining drinking water and wastewater infrastructure in Scotland.
· Continuing support of economic development, including attracting business activity and working with local businesses to
ensure they are able to access grant funds and loans.
· Expanding housing opportunities for low-to-moderate income families and the elderly. Sources of financing could include low
interest loans from Rural Development and grants from the South Dakota HOME program.
· Maintaining adequate transportation infrastructure throughout Scotland.
· Maintaining recreational facilities for both youth and adults in Scotland.
A motion was made by Dvorak, second by Barrett to approve the authorizing resolution 2018-01. All voted in favor. Motion carried.
AUTHORIZING RESOLUTION 2018-01
WHEREAS, the City of Scotland has identified the need to clear several vacant, dilapidated residential structures within the community so that the properties can be redeveloped as workforce housing; and
WHEREAS, the City of Scotland proposes to apply for Community Development Block Grant funding assistance in order to meet local needs; and
WHEREAS, the City of Scotland is eligible for federal assistance for the proposed project; and
WHEREAS, with the submission of this CDBG application, the City of Scotland assures and certifies that all CDBG program requirements will be fulfilled; and
WHEREAS, the City of Scotland held the required public hearing for the Community Development Block Grant application on June 25, 2018.
THEREFORE, BE IT RESOLVED, that the City of Scotland duly authorizes the submission of this CDBG application requesting $90,020 to assist in completing the project; and
BE IT FURTHER RESOLVED, that the Mayor of Scotland be authorized to execute the CDBG application for the City.
Dated this 25th day of June 2018.
Curtis Hofer, Mayor
A motion was made by Bietz, second by Asche to approve the project certifying officer resolution 2018-02. All voted in favor. Motion carried.
DESIGNATING CDBG PROJECT CERTIFYING OFFICER AND ENVIRONMENTAL CERTIFYING OFFICER
WHEREAS, the City of Scotland is applying for Community Development Block Grant funding from the U.S. Department of Housing and Urban Development as administered by the State of South Dakota, and;
WHEREAS, the City of Scotland is required to designate a certifying officer for the purpose of signing required documents pertaining to this grant.
NOW THEREFORE, BE IT RESOLVED, that the Mayor of Scotland be hereby designated as the City’s environmental certifying officer for the purpose of signing correspondence, pay requests, and other required documents and forms.
DATED this 25th day of June 2018.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer
There being no further comments, the public hearing was declared closed at 5:21pm.
A motion was made by Thum, second by Bietz to enter into executive session at 5:21pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to come out of executive session at 6:05pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Thum, second by Settje to hire Mark Maggs as a part time officer @ $16.00 per hour for remainder of 2018. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Dvorak to adjourn the meeting at 6:08pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer