South Dakota

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Oath of Office - The oath of office was given by Finance Officer Bult to the 2018 - 2019 council members Dennis Bietz and Ron Dvorak.

The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, June 4, 2018. The following council members answered to roll call Ron Dvorak, Randy Thum, Victor Settje, Dennis Bietz, Sean Barrett, and Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Peggy Schelske, Kent Lehr (5:25pm), and Jim Maruska (5:39pm).  

A motion was made by Thum, second by Dvorak to approve the agenda. All voted in favor. Motion carried.

A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

The bills were presented and a motion was made by Barrett, second by Dvorak to approve the bills.  Yay: Dvorak, Thum, Bietz, Barrett, Asche. Nay: Settje. Motion carried.

City Bills Presented By:
AFLAC     Employee Insurance     $211.27
ARAMARK     CareGuard Mats: May     $56.92
AUCH PLUMBING & HEATING     Pool Water Pipe Repair     $971.14
B-Y WATER DISTRICT     6,562,000 Gallons     $20,459.20
BOB GREEN     Reimburse: Pothole Mix & Seat Repairs     $825.10
BOB'S LAWN CARE SERVICE     Spray: Cemetery & Park     $1,370.00
BROWN & SAENGER     Expense Checks     $165.00
CENTRAL FARMERS COOP     Diesel     $142.14
CITY EMPLOYEE WAGES     Finance Office     $2,336.80
CITY EMPLOYEE WAGES     Library     $908.79
CITY EMPLOYEE WAGES     Police     $964.65
CITY EMPLOYEE WAGES     Rubble Site     $374.02
CITY EMPLOYEE WAGES     Streets     $2,881.74
CITY EMPLOYEE WAGES     Summer Maintenance     $1,213.60
CITY EMPLOYEE WAGES     Water     $1,308.18
CITY OF SCOTLAND     Deposit: DeVries     $78.52
DAKOTA PUMP     Install Hinges on Wet Well     $503.98
DEMCO, INC     Library Supplies     $101.25
FLOWERS & MORE     10 City Flower Planters     $395.00
GOLDEN WEST COMMUNICATIONS     Phone, Internet, and Fax     $543.92
HAWKINS, INC     Pool Chemicals     $2,614.27
HOLIDAY INN     Finance Officer School Lodging     $262.50
IN THE SWIM     Pool First Aid Kit & Lifeguard Chairs (2)     $1,510.96
IRS     Employee Withholding     $3,043.81
JAMES A SMITH     Pool Sidewalk     $403.92
JASON ALBERTS     Reimburse: Phone     $50.00
KENT LEHR     Attorney Fees     $188.00
LANDMANN JUNGMAN MEM HOSP     Hepatitis B Lab Work     $255.00
MAIN STOP     Gasoline     $593.30
MYERS SANITATION     3 City Dumpsters - June, July, August     $210.00
MYERS SANITATION     Residential Garbage Service     $4,867.00
NASASP     Annual Membership Dues     $39.00
NORTHWESTERN ENERGY     Electricity / Natural Gas     $5,336.07
OVERHEAD DOOR COMPANY     Springs for Door by Water Tower     $200.00
PURCHASE POWER     Postage     $604.50
SCHUURMANS FARM SUPPLY     Mower Blades     $160.04
SCOTLAND HARDWARE     Repairs/Maint & Supplies     $572.48
SCOTLAND JOURNAL     Notices & Ads     $352.79
SCOTLAND MEDICAL CLINIC     Hepatitis B Shots     $140.07
SCOTLAND OIL COMPANY     Diesel & Battery     $196.28
SCOTLAND REDI-MIX     Blocks (3) & Backhoe     $762.24
SCOTTIE STOP     Gasoline     $439.07
SD CHILD SUPPORT     Monthly Payment     $679.38
SD DEPT OF REVENUE - SALES TAX     Sales Tax - Garbage     $352.20
SD DEPT OF REVENUE - WATER SAMPLE     Samples - Water & Sewer     $89.00
SD ONE CALL     Line Locates - April     $10.08
SD RETIREMENT     Employee Retirement     $1,210.78
TANYA BULT     Reimburse: Phone (Jan-June)     $300.00
TRUCK TRAILER SALES     Dump Truck Hydraulic Pump     $1,527.30
VAN DIEST SUPPLY COMPANY     Spray: Weed & West Nile     $4,016.80
VERIZON     Police Mobile Broadband     $40.01
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $2,116.32
WHITNEY DEVRIES     Water Deposit Refund     $21.48
YANKTON JANITORIAL SUPPLY     Bathroom Supplies     $495.10

Ambulance Bills Presented By:
AMBILL ASSOC     Claims: APRIL (4)     $140.00
AMBULANCE WAGES     On Call / Trips     $369.40
INST-A-Tech LLC     Install Power Load     $1,900.00
IRS     Employee Withholding     $61.20
JIM MARUSKA     Reimburse: Mileage & Lodging     $202.80
STRYKER SALES CORP     MTS Power Load     $18,431.96

S.A.A. Bills Presented By:
BEN HAGGE     Umping Teeners     $50.00
HARVE'S SPORT SHOP     Equipment/ Supplies     $543.82
JASON VAITH     Umping Teeners     $70.00
SCOTLAND JOURNAL     Concessions Ads     $17.52
WYATT ADAM     Mileage: Teener & Legion     $469.39

Finance Officer’s Report - In May 29 notices of intent to disconnect service letters were mailed with none being disconnected. Water loss report for May: 24% loss including all accounts minus Poets usage and 8% loss including all accounts with Poets usage. May Building Permits: Michael Behl, Deck Addition; James Dangel, Demolish House; Joel Neuman, Fence, Windows, Roof; Michelle Kass, Demolish Garage; Youth Center, Front Entrance Remodel.  District III sent a statement of extension indicating Scotland’s intention to join as a member for 2019. On the BBB intents from our communities in District III.  The preliminary recommendation will be for Scotland to fill out a full application now. The process for approval has already cleared a couple of hurdles. Finance Officer Bult will also be out of town the remainder of the week for finance officer school. The pool will be opening on Friday, June 8, 2018 pending weather and water temp.

City Maintenance Employee Report - There was a water main break at the pool bathhouse. Pool is up and running just waiting for the water to warm up. This morning the water temp was 66 degrees. An apron needs to be placed in front of the new ballfield bathrooms. This week or next week they will start spraying for mosquitos.

Council Concerns/Committee Reports:
Dvorak - None
Thum - Mowing properties that are vacant and billing appropriate parties.
Settje - Suggested live streaming or videotaping council meetings. Re-visited the subject of monster blocks on city property line.
Bietz - Speeding on Hwy 25 and Sixth Street.
Barrett - None
Asche - Received compliments that the cemetery looked good over Memorial Day.

2018 - 2019 City Council & Committee Appointments - A motion was made by Dvorak to nominate Randy Thum as Council President, second by Asche. Dvorak ceased nominations second by Barrett. All voted in favor. Motion carried. A motion was made by Dvorak to nominate Sean Barrett as Council Vice President, second by Bietz. Thum ceased nominations second by Dvorak. All voted in favor. Motion carried.

                                                                      2018 - 2019 City Council Appointments
Mayor                                                                                                                                                      Curtis Hofer
Council President                                                                                                                                    Randy Thum
Council Vice President                                                                                                                            Sean Barrett
Council Member                                                                                                                                     Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak             
                                                                                                                                                                Victor Settje
Historical Preservation                                                                                                                           Tanya Bult
Finance Officer                                                                                                                                       Tanya Bult
City Attorney                                                                                                                                           Kent Lehr
Librarian                                                                                                                                                  Michelle Kass
Cemetery Sexton                                                                                                                                    Tanya Bult
Custodian of Records                                                                                                                              Tanya Bult
                                                                                                                                                                Tim Asche
                                                                                                                                                                Randy Thum
City Health Officer                                                                                                                                  Dr. Larissa Sanger
Chief of Police                                                                                                                                        
City Plumber                                                                                                                                           Larry Auch
Official Newspaper                                                                                                                                 Scotland Journal
Official Depository                                                                                                                                  F & M State Bank
City Engineer                                                                                                                                          Kim McLaury
City Hall Rental                                                                                                                                       Tanya Bult
City Superintendents & Certified Operators                                                                                           Bob Green  

                                                                                                                                                               Jason Alberts
Civil Defense Director                                                                                                                             Sean Barrett

                                                                    2018 - 2019 Committee Appointments
Southern Missouri Waste Compact                                                                                                       Tim Asche
District III Representative                                                                                                                       Curtis Hofer
Fire                                                                                                                                                         Sean Barrett
                                                                                                                                                               Randy Thum
Water & Sewer                                                                                                                                       Tim Asche
                                                                                                                                                                Ron Dvorak
                                                                                                                                                                Randy Thum
Lights & Power                                                                                                                                       Tim Asche
                                                                                                                                                                Victor Settje
Streets & Alleys                                                                                                                                      Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak
Cemetery & Parks                                                                                                                                   Dennis Bietz
                                                                                                                                                                Randy Thum
Buildings & Insurance                                                                                                                             Tim Asche
                                                                                                                                                                Ron Dvorak
Finance & Purchasing                                                                                                                             Ron Dvorak
                                                                                                                                                                Victor Settje
Swimming Pool                                                                                                                                       Sean Barrett
                                                                                                                                                                Randy Thum           
Emergency Care Council                                                                                                                        Tim Asche
                                                                                                                                                                Victor Settje
Code Enforcement                                                                                                                                  Curtis Hofer
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Ron Dvorak
Board of Health                                                                                                                                      Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Victor Settje
Yard Waste (Rubble Site)                                                                                                                       Randy Thum
Library Board                                                                                                                                          Tim Asche
Economic Development                                                                                                                          Victor Settje

Animal Ordinance - A few additional suggested changes came into the office regarding the dog ordinance section. After a lengthy discussion it was decided to table the issue to be looked into further.

Restricted Use Site Update - Nothing new to report at this time.

Rotary: City Hall Window Shades - It was asked if the city ever considered putting up shades in the upstairs of the city hall. They have never looked into it assuming the costs would be too high for a minimal amount of use. The school puts up their own shades during the school play.

Athletic Association - A motion was made by Thum, second by Bietz to grant permission to the Scotland Athletic Association to block off Sixth Street between Poplar and Cherry Street on June 24th for sports day. All voted in favor. Motion carried.

Ambulance Generator - The ambulance service is interested in co-purchasing a new generator with the fire department. A motion was made by Asche, second by Thum to approve expenditure up to $15,000 on the shared expense for the new generator. All voted in favor. Motion carried.

Ambulance Memorial Monument - The ambulance service is interested in co-purchasing a memorial monument with the fire department. A motion was made by Barrett, second by Dvorak to approve the shared expenditure with the fire department. All voted in favor. Motion carried.

Elected Officials Workshop - This workshop is open to all elected officials. The purpose of this workshop is to provide a basic crash course on local government. The deadline to register is July 6th so Bult will follow up with all city elected officials the first week of July.

Set meeting date for the July Meeting - The meeting will be on Monday, July 9, 2018 at 5:00pm.

A motion was made by Dvorak, second by Thum to enter into executive session at 6:01pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Asche, second by Settje to come out of executive session at 7:02pm with the following actions taken. All voted in favor. Motion carried.

A motion was made by Asche, second by Thum to hire Clay Loneman at $16.25 per hour.  After successfully completing the certification a raise will be discussed. An agreement shall be in effect for three years starting with the date the finance officer receives documentation of employee’s certification. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Thum, second by Bietz to adjourn the meeting at 7:24pm. All voted in favor. Motion carried.

                                                                                                                Cutis Hofer, Mayor         

                     Tanya Bult, Finance Officer