Oath of Office - The oath of office was given by Finance Officer Bult to the 2018 - 2019 council members Dennis Bietz and Ron Dvorak.
The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, June 4, 2018. The following council members answered to roll call Ron Dvorak, Randy Thum, Victor Settje, Dennis Bietz, Sean Barrett, and Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Peggy Schelske, Kent Lehr (5:25pm), and Jim Maruska (5:39pm).
A motion was made by Thum, second by Dvorak to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Barrett, second by Dvorak to approve the bills. Yay: Dvorak, Thum, Bietz, Barrett, Asche. Nay: Settje. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
ARAMARK CareGuard Mats: May $56.92
AUCH PLUMBING & HEATING Pool Water Pipe Repair $971.14
B-Y WATER DISTRICT 6,562,000 Gallons $20,459.20
BOB GREEN Reimburse: Pothole Mix & Seat Repairs $825.10
BOB'S LAWN CARE SERVICE Spray: Cemetery & Park $1,370.00
BROWN & SAENGER Expense Checks $165.00
CENTRAL FARMERS COOP Diesel $142.14
CITY EMPLOYEE WAGES Finance Office $2,336.80
CITY EMPLOYEE WAGES Library $908.79
CITY EMPLOYEE WAGES Police $964.65
CITY EMPLOYEE WAGES Rubble Site $374.02
CITY EMPLOYEE WAGES Streets $2,881.74
CITY EMPLOYEE WAGES Summer Maintenance $1,213.60
CITY EMPLOYEE WAGES Water $1,308.18
CITY OF SCOTLAND Deposit: DeVries $78.52
DAKOTA PUMP Install Hinges on Wet Well $503.98
DEMCO, INC Library Supplies $101.25
FLOWERS & MORE 10 City Flower Planters $395.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $543.92
HAWKINS, INC Pool Chemicals $2,614.27
HOLIDAY INN Finance Officer School Lodging $262.50
IN THE SWIM Pool First Aid Kit & Lifeguard Chairs (2) $1,510.96
IRS Employee Withholding $3,043.81
JAMES A SMITH Pool Sidewalk $403.92
JASON ALBERTS Reimburse: Phone $50.00
KENT LEHR Attorney Fees $188.00
LANDMANN JUNGMAN MEM HOSP Hepatitis B Lab Work $255.00
MAIN STOP Gasoline $593.30
MYERS SANITATION 3 City Dumpsters - June, July, August $210.00
MYERS SANITATION Residential Garbage Service $4,867.00
NASASP Annual Membership Dues $39.00
NORTHWESTERN ENERGY Electricity / Natural Gas $5,336.07
OVERHEAD DOOR COMPANY Springs for Door by Water Tower $200.00
PURCHASE POWER Postage $604.50
SCHUURMANS FARM SUPPLY Mower Blades $160.04
SCOTLAND HARDWARE Repairs/Maint & Supplies $572.48
SCOTLAND JOURNAL Notices & Ads $352.79
SCOTLAND MEDICAL CLINIC Hepatitis B Shots $140.07
SCOTLAND OIL COMPANY Diesel & Battery $196.28
SCOTLAND REDI-MIX Blocks (3) & Backhoe $762.24
SCOTTIE STOP Gasoline $439.07
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $352.20
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Sewer $89.00
SD ONE CALL Line Locates - April $10.08
SD RETIREMENT Employee Retirement $1,210.78
TANYA BULT Reimburse: Phone (Jan-June) $300.00
TRUCK TRAILER SALES Dump Truck Hydraulic Pump $1,527.30
VAN DIEST SUPPLY COMPANY Spray: Weed & West Nile $4,016.80
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
WHITNEY DEVRIES Water Deposit Refund $21.48
YANKTON JANITORIAL SUPPLY Bathroom Supplies $495.10
Ambulance Bills Presented By:
AMBILL ASSOC Claims: APRIL (4) $140.00
AMBULANCE WAGES On Call / Trips $369.40
INST-A-Tech LLC Install Power Load $1,900.00
IRS Employee Withholding $61.20
JIM MARUSKA Reimburse: Mileage & Lodging $202.80
STRYKER SALES CORP MTS Power Load $18,431.96
S.A.A. Bills Presented By:
BEN HAGGE Umping Teeners $50.00
HARVE'S SPORT SHOP Equipment/ Supplies $543.82
JASON VAITH Umping Teeners $70.00
SCOTLAND JOURNAL Concessions Ads $17.52
WYATT ADAM Mileage: Teener & Legion $469.39
Finance Officer’s Report - In May 29 notices of intent to disconnect service letters were mailed with none being disconnected. Water loss report for May: 24% loss including all accounts minus Poets usage and 8% loss including all accounts with Poets usage. May Building Permits: Michael Behl, Deck Addition; James Dangel, Demolish House; Joel Neuman, Fence, Windows, Roof; Michelle Kass, Demolish Garage; Youth Center, Front Entrance Remodel. District III sent a statement of extension indicating Scotland’s intention to join as a member for 2019. On the BBB intents from our communities in District III. The preliminary recommendation will be for Scotland to fill out a full application now. The process for approval has already cleared a couple of hurdles. Finance Officer Bult will also be out of town the remainder of the week for finance officer school. The pool will be opening on Friday, June 8, 2018 pending weather and water temp.
City Maintenance Employee Report - There was a water main break at the pool bathhouse. Pool is up and running just waiting for the water to warm up. This morning the water temp was 66 degrees. An apron needs to be placed in front of the new ballfield bathrooms. This week or next week they will start spraying for mosquitos.
Council Concerns/Committee Reports:
Dvorak - None
Thum - Mowing properties that are vacant and billing appropriate parties.
Settje - Suggested live streaming or videotaping council meetings. Re-visited the subject of monster blocks on city property line.
Bietz - Speeding on Hwy 25 and Sixth Street.
Barrett - None
Asche - Received compliments that the cemetery looked good over Memorial Day.
2018 - 2019 City Council & Committee Appointments - A motion was made by Dvorak to nominate Randy Thum as Council President, second by Asche. Dvorak ceased nominations second by Barrett. All voted in favor. Motion carried. A motion was made by Dvorak to nominate Sean Barrett as Council Vice President, second by Bietz. Thum ceased nominations second by Dvorak. All voted in favor. Motion carried.
2018 - 2019 City Council Appointments
Mayor Curtis Hofer
Council President Randy Thum
Council Vice President Sean Barrett
Council Member Tim Asche
Historical Preservation Tanya Bult
Finance Officer Tanya Bult
City Attorney Kent Lehr
Librarian Michelle Kass
Cemetery Sexton Tanya Bult
Custodian of Records Tanya Bult
City Health Officer Dr. Larissa Sanger
Chief of Police
City Plumber Larry Auch
Official Newspaper Scotland Journal
Official Depository F & M State Bank
City Engineer Kim McLaury
City Hall Rental Tanya Bult
City Superintendents & Certified Operators Bob Green
Civil Defense Director Sean Barrett
2018 - 2019 Committee Appointments
Southern Missouri Waste Compact Tim Asche
District III Representative Curtis Hofer
Fire Sean Barrett
Water & Sewer Tim Asche
Lights & Power Tim Asche
Streets & Alleys Sean Barrett
Cemetery & Parks Dennis Bietz
Buildings & Insurance Tim Asche
Finance & Purchasing Ron Dvorak
Swimming Pool Sean Barrett
Emergency Care Council Tim Asche
Code Enforcement Curtis Hofer
Board of Health Tim Asche
Yard Waste (Rubble Site) Randy Thum
Library Board Tim Asche
Economic Development Victor Settje
Animal Ordinance - A few additional suggested changes came into the office regarding the dog ordinance section. After a lengthy discussion it was decided to table the issue to be looked into further.
Restricted Use Site Update - Nothing new to report at this time.
Rotary: City Hall Window Shades - It was asked if the city ever considered putting up shades in the upstairs of the city hall. They have never looked into it assuming the costs would be too high for a minimal amount of use. The school puts up their own shades during the school play.
Athletic Association - A motion was made by Thum, second by Bietz to grant permission to the Scotland Athletic Association to block off Sixth Street between Poplar and Cherry Street on June 24th for sports day. All voted in favor. Motion carried.
Ambulance Generator - The ambulance service is interested in co-purchasing a new generator with the fire department. A motion was made by Asche, second by Thum to approve expenditure up to $15,000 on the shared expense for the new generator. All voted in favor. Motion carried.
Ambulance Memorial Monument - The ambulance service is interested in co-purchasing a memorial monument with the fire department. A motion was made by Barrett, second by Dvorak to approve the shared expenditure with the fire department. All voted in favor. Motion carried.
Elected Officials Workshop - This workshop is open to all elected officials. The purpose of this workshop is to provide a basic crash course on local government. The deadline to register is July 6th so Bult will follow up with all city elected officials the first week of July.
Set meeting date for the July Meeting - The meeting will be on Monday, July 9, 2018 at 5:00pm.
A motion was made by Dvorak, second by Thum to enter into executive session at 6:01pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Asche, second by Settje to come out of executive session at 7:02pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to hire Clay Loneman at $16.25 per hour. After successfully completing the certification a raise will be discussed. An agreement shall be in effect for three years starting with the date the finance officer receives documentation of employee’s certification. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Bietz to adjourn the meeting at 7:24pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer