The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, March 12, 2018. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, Tim Asche and Sean Barrett (5:02pm). Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Brian Humphrey, Doreen Schlechter, Jesse Schlechter, Dan Osborne, and Peggy Schelske.
A motion was made by Thum, second by Dvorak to amend the agenda adding F. Sidewalk Replacement to new business. All voted in favor. Motion carried.
A motion was made by Thum, second by Dvorak to approve the agenda. All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Dvorak to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.26
AMAZON/SYNCB Library Books $289.26
ARAMARK CareGuard Mats: February $66.87
B-Y WATER DISTRICT 4,711,000 Gallons $14,721.10
BOB GREEN Reimburse: Supplies & Exit Signs $737.57
BREEANNA VIVERETTE Water Deposit Refund $7.48
CENTRAL FARMERS COOP Diesel $310.96
CENTRAL STATES LAB Sewer Chemicals $3,495.75
CHASE PEST SERVICE Pest Control - City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,281.60
CITY EMPLOYEE WAGES Library $777.47
CITY EMPLOYEE WAGES Police $1,732.38
CITY EMPLOYEE WAGES Streets $3,497.63
CITY EMPLOYEE WAGES Water $1,635.29
CITY OF SCOTLAND Water Deposit: Gilbert, Grow, Viverette $229.90
DAWN KISHBAUGH Water Deposit Refund $100.00
DAYS INN Sewer Class Lodging $174.00
FRONTLINE PLUS FIRE & RESCUE Annual Siren Contract $250.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $417.37
GREEN AUTO Light Bar & Install $200.00
HASEN LOCKSMITHING Change Lock Code $75.00
IRS Employee Withholding $3,195.90
JASON ALBERTS Reimburse: Meals, Mileage, Exam Fee $172.62
JASON ALBERTS Reimburse: Cell Phone $50.00
KENT LEHR Attorney Fees $122.20
LARRY KISHBAUGH Water Deposit Refund $50.00
MAIN STOP Gasoline $124.14
MICHAEL TODD & COMPANY Wear Plate/Volvo $599.68
MYERS SANITATION Residential Garbage Service $4,742.08
NORTHWESTERN ENERGY Electricity / Natural Gas $9,362.64
PAUL GROW Water Deposit Refund $37.62
RAMKOTA HOTEL - PIERRE Legislative Government Day $215.07
SCOTLAND HARDWARE Repairs/Maint & Supplies $86.96
SCOTLAND JOURNAL Notices & Ads $722.13
SCOTLAND OIL COMPANY Gasoline & Diesel $455.80
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $341.10
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD MUNICIPAL LEAGUE District Meetings (2) $30.00
SD ONE CALL Line Locates: February $6.72
SD RETIREMENT Employee Retirement $942.21
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
Ambulance Bills Presented By:
AMBILL ASSOC Claims: January (3) $105.00
AMBULANCE WAGES On Call / Trips $332.46
DEMERS AMBULANCE Ambulance Parts $37.99
IRS Employee Withholding $55.08
MATHESON TRI-GAS Oxygen $40.30
SCOTLAND HARDWARE Anchors & Washers $9.16
Finance Officer’s Report - In February 30 notices of intent to disconnect service letters were mailed with none being disconnected. Water loss report for February: 38% loss including all accounts minus Poets usage and 13% loss including all accounts with Poets usage. February Building Permits: Andy Rokusek, Remodel House on Fifth Street.
Police Report – Officer Brian Humphrey was inquiring how the city wanted him to handle vehicles parked on the street with the recent snows. Discussion on the ordinance was held. Officer Humphrey was asked to knock and give verbal notice with tickets to follow. See City Ordinance Chapter 6.06 Snow Removal Parking Regulations. Sidewalk snow removal was discussed next. See City Ordinance Chapter 8.01 Sidewalks Sub Section 8.0108 Snow, Removal of.
City Maintenance Employee Report – On Monday weather permitting will start working on the lift station on First Street. Jason has a class in Sioux Falls March 28 and 29 for his certified pool operator course.
Council Concerns/Committee Reports:
Bouza - None
Thum - None
Settje - Had a request to remove the four-way stop on Washington Street and First.
Dvorak - None
Barrett - None
Asche - None
Hofer - Street Repair on Bliss Street.
Board of Adjustments
Variance Hearing - Jesse Schlechter, located at 520 Poplar Street, Scotland, SD pursuant to Section 9.0110 of the City of Scotland Municipal Ordinances (SMO) hereby applied for a Variance (Special Exception) to Section 9.0105 of the SMO. He intends to build a garage on the property located at 520 Poplar Street. The side setback should be 8 feet according to Ordinance No. 90110 and is asking for a 6 foot allowance. Variance, if granted, would be for a 2 foot side setback from the west property line instead of 8 feet. No persons interested appeared and showed cause why such special exception should not be granted. A motion was made by Thum, second by Asche to approve the 2 foot side setback from the west property line instead of the 8 feet. All voted in favor. Motion carried.
City Election Update - There will be a city election on Tuesday, April 10, 2018 from 7:00am to 7:00pm for the Ward I 2-year term position between H. Victor Settje and Dennis Bietz.
District Meeting - District meeting is being held on Tuesday, March 13 at Harrisburg, SD. Mayor Hofer and Finance Officer Bult will be attending.
Local Board of Equalization - The Local Board of Equalization meeting will be on Monday, March 19, 2018 at 6:00pm. There have been no appeal forms given out at this time. The deadline to file an appeal is Thursday, March 15, 2018 at the finance office by 5pm.
Restricted Use Site Update - Nothing new to report at this time.
Housing Commission Update - Nothing new to report at this time.
Recreation Area Bathroom Update - Estimates were received from Suess Construction for $14,250 including materials and labor, Auch Plumbing for $6,056 including materials and labor, and Fischer Electric for $1,500 including materials and labor. It is possible to bring down all three estimates with a few changes. A motion was made by Thum, second by Settje to move ahead with the rec area bathrooms. All voted in favor. Motion carried.
Water Meter Update - Water committee, city employees, and water meter representatives will meet and bring a recommendation back to the council. Finance Officer Bult will contact District III for possible grant options.
City Office Windows - A motion was made by Thum, second by Barrett to contract Gary Suess to install two new windows at the bid price of $1,500 (materials and labor). All voted in favor. Motion carried.
Daily Malt Beverage Permit - Rec Bar requested a malt beverage license for Saturday, April 7, 2018 for a Youth Center Fundraiser Festival of Nations being held at the City Hall. A motion was made by Settje, second by Dvorak to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Election Workers - A motion was made by Thum, second by Asche to hire Cindy Schlimgen @ $10.00 per hour, Carol Hofer @ $10.00 per hour, and Janet Bauder @ $10.00 per hour for the day of the election. All voted in favor. Motion carried.
Street Chip Seal - The city received a proposal from Topkote, Inc using MC-3,000 asphalt applied at the rate of .30 gallons per square yard to do City of Scotland 2018 chip seal project with contractor to furnish all material @ $1.18 per square yard. A motion was made by Settje, second by Thum to award the chip sealing project up to $40,000 to Topkote at $1.18 per square yard with contractor to furnish all material and the completion date being set for September 1, 2018. Topkote will compensate the City of Scotland, at the time of final settlement, the amount of Two Hundred Fifty Dollars ($250.00) for each and every working day remaining after the date of completion. All voted in favor. Motion carried.
Set meeting date for the April Meeting - The meeting will be on Monday, April 9, 2018 at 5:00pm.
Sidewalk Replacement - A motion was made by Asche, second by Barrett to contract Jim Smith to install a sidewalk on the west side of the cities property along First Street. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to enter into executive session at 5:43pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Asche, second by Thum to come out of executive session at 5:52pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Asche to adjourn the meeting at 5:52pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer