The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, March 6, 2017. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, Sean Barrett, and Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Brandon VanderMey, Peggy Schelske, Duane Hochstein, Jerry Ritter, Kim McLaury, Dennis Powers (5:08pm), April Powers (5:08pm), and Jason Bietz (5:29pm). The 6th of February meeting minutes were approved upon a motion made by Bouza, second by Asche. All voted in favor. Motion carried.
Finance Officer’s Report - In February sixty-one notices of intent to disconnect service letters were mailed out with none being disconnected. February Building Permits: Elden Bjorum - Replace window. Golden West is planning construction of buried fiber optic telecommunications facilities to upgrade the City of Scotland. This construction is scheduled to take place in the spring and summer of 2017. A map of Scotland with the proposed routes can be viewed at the finance office during regular office hours. The bills were presented and a motion was made by Thum, second by Dvorak to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON Library Books & DVD's $231.69
ARAMARK CareGuard Mats: Feb $27.00
AVERA HEART HOSPITAL OF SD AED Battery & Pads $180.00
B-Y WATER DISTRICT 4,374,000 Gallons $13,676.40
CENTAL STATES LAB Mun 326 $3,438.70
CENTRAL FARMERS COOP Diesel & Bluegard Grease $51.55
CHASE PEST SERVICE Pest Control - City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,049.80
CITY EMPLOYEE WAGES Library $800.17
CITY EMPLOYEE WAGES Police $2,949.67
CITY EMPLOYEE WAGES Sewer $1,552.73
CITY EMPLOYEE WAGES Streets $1,824.31
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $427.85
IRS Employee Withholding $2,915.80
KENT LEHR Attorney Fees $232.80
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
MAIN STOP Gasoline $285.62
MARY SMITH Office Supplies $46.00
MICHELLE KASS Floor Mat & Office Chair $174.25
MYERS SANITATION Residential Garbage Service $4,797.25
MYERS SANITATION 3 City Dumpsters $210.00
NORTHWESTERN ENERGY Electricity / Natural Gas $5,837.71
SCHOENFISH & CO., INC Annual Report $875.00
SCOTLAND CHAMBER OF COMMERCE 2017 Chamber Dues $600.00
SCOTLAND HARDWARE Chain Oil & Fesque Mix $16.35
SCOTLAND JOURNAL Notices & Ads $315.83
SCOTLAND OIL CO Gasoline & Diesel $344.54
SCOTLAND SCHOOL DISTRICT Library - New Employee Computer $399.50
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $344.74
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD DEPT OF TRANSPORTATION Abrasive & Salt $1,254.00
SD ONE CALL Line Locates - January $4.48
SD RETIREMENT Employee Retirement $1,519.16
SHEEHAN MACK SALES & EQUIPMENT Payloader Parts $235.49
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TATE REINER Reissue Lost Check #120641 $107.50
TATE REINER Reissue Lost Check #120865 $344.02
TYNDALL NAPA V-Belt & Grease Gun $163.96
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,779.96
Ambulance Bills Presented By:
AMBILL ASSOC Claims: Dec (4) & Jan (9) $455.00
AMBULANCE WAGES On Call / Trips $750.44
HUMANA HEALTH CARE Refund Claim #800548 $434.40
IRS Employee Withholding $132.29
JIM MARUSKA Reimbursement: Meals $38.89
MATHESON TRIGAS Oxygen $42.95
MICHAEL BEHL New Computer Setup & Conversion $763.72
MOORE MEDICAL LLC Medical Supplies $261.46
SD AMBULANCE ASSOC Membership Dues $75.00
Chief of Police - Traffic Enforcement - Speed: 3; Other: 1. Responded to - Agency Assist: 1; Animal: 1; Civil: 5; Crash: 2; Juvenile: 1; Misc: 2; Public Assist: 2; Sex Abuse: 1; Traffic: 3; Welfare Check: 2. Reports - Crash: 2; Sex Abuse: 1. Arrests - Warrants Cleared: 2.
Council Concerns/Committee Reports:
Bouza - 1) Asked about the garbage service 2) How soon does gravel and rock need to be ordered/purchased
Thum - 1) Cemetery fence needs a little repair 2) Park road needs some attention
Settje - 1) Mentioned replacing the Chevy dump truck and if so, state surplus is in April
Dvorak - Nothing
Barrett - Nothing
Asche - Nothing
Hofer - 1) Removal of unattended vehicles on public and private property 2) Look into possibly assisting houses that are in need of clean-up, paint, or repairs.
City Election Update - There will be a city election on Tuesday, April 11, 2017 from 7:00am to 7:00pm for the Mayor 2-year term position between Curtis Hofer and Victor H. Settje.
District Meeting - District meeting is being held on Thursday, March 23rd at Hartford, SD. Curtis Hofer and Tanya Bult are planning to attend. The deadline to register is March 9th so Bult will follow up with everyone by Thursday afternoon.
Garbage Service Update - Dennis Powers from Myers Sanitation asked permission to split the town back to the way it was prior to 2014 as well as switching the pick-up days to Tuesday and Friday beginning in April. East side of Hwy 25 starting April 4th will have garbage pick-up on Tuesdays. West side of Hwy 25 starting April 7th will have garbage pick-up on Fridays. Residential garbage pickup routes will be time sensitive so please have your garbage to the curb by 7:00am. A brief discussion regarding alley pick-up was held however it was rejected due to utility services digging up the alleys this spring and summer.
Local Board of Equalization Update - The meeting is set for Monday, March 20, 2017 at 6pm. There have been no appeal forms given out at this time. The deadline to file an appeal is Thursday, March 16, 2017 at the finance office by 5pm.
Water Tower Update - Brandon VanderMey a representative from Maguire Iron spoke to the council regarding the interior tank relining project. He presented two proposals: 1) An Elastomeric Polyurethane for $47,770 and 2) An Ultra High Solid Epoxy for $42,270. After an extensive discussion a motion was made by Asche, second by Settje to sign a contract with Maguire Iron to apply the Ultra High Solid Epoxy for $42,270. A vote was called with Yay - 0 and Nay - 6. Motion failed. Following the motion but prior to the council vote additional discussion resumed with overall consensus leaning toward the Elastomeric Polyurethane liner because of the heat application process, elasticity, and less down time. A maintenance service contract was discussed with everything being tabled to a special meeting held on Monday, April 20, 2017 following the Local Board of Equalization meeting at 6pm.
Annual Report - A motion was made by Settje, second by Thum to pass and approve the annual report. All voted in favor. Motion carried.
Athletic Association - The Athletic Association is looking at replacing the dugouts and fence at the softball field. The bid received to replace the dugouts is $3,900. With prior donations of $1,900 the Association is asking the city for a donation of $2,000 as well as city employee time and equipment to complete the dugout project. A motion was made by Settje, second by Thum to approve the $2,000 donation plus employee time and equipment. All voted in favor. Motion carried.
Daily Malt Beverage Permit - Jacs on Main requested a malt beverage license for Saturday, April 8, 2017 for a Youth Center Fundraiser being held at the City Hall. A motion was made by Thum, second by Asche to approve the Daily Malt Beverage License request. All voted in favor. Motion carried.
Street Sweeping – A few years ago the city asked Poet to help sweep up the rocks that come out onto the street in front of the plant on Washington Street. Poet is completing the task as requested however last week they swept on a windy day sending clouds of dust to the neighbors north of the plant. Bouza stated he would address the concerns with Adam Wirt, Poets General Manager.
Set meeting date for the April Meeting - The April council meeting will be on Monday, April 10, 2017 at 5:00pm.
A motion was made by Settje, second by Asche to enter into executive session at 6:09pm for Personnel as per SDCL 1-25-2 Sub (1) seasonal help applications. All voted in favor. Motion carried.
A motion was made by Thum, second by Settje to come out of executive session at 6:24pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Dvorak, second by Thum to hire Gary Faulkner @ $8.65 per hour for seasonal rubble site monitor May 1st to October 31st weather permitting with hours as follows: Tuesday 10am to 12pm and 4pm to 6:30pm, Thursday 10am to 12pm and 4pm to 7:30pm, and Saturday 10am to 12pm and 1pm to 4pm. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to hire Chandler Diede @ $8.80 per hour and Derek Pedersen @ $8.80 per hour for summer maintenance. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Settje to adjourn the meeting at 6:29pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer