The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:22 pm on Monday, March 7, 2016. The following council members answered to roll call: Amy Thum, Jerry Neugebauer, Tim Asche, and Sean Barrett. Those council members absent were Dick Behl and Joe Bouza. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Dan Osborne, and Peggy Schelske. The minutes of last month’s meeting was approved upon a motion made by Neugebauer, second by Thum. All voted in favor. Motion carried.
Finance Officer’s Report - In February forty-eight notices of intent to disconnect service letters were mailed out with three being disconnected. February water percentage loss was 4%. Building Permits: S.A.S. - Remodel Salon Front; Matthew Ellison - Steel Roof and Siding. The bills were presented and a motion was made by Barrett, second by Asche to approve all the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
B-Y WATER DISTRICT 4,552,000 Gallons $14,228.20
BROADWAY CHRYSLER DODGE JEEP Dodge Ram Repair $420.13
BROWN & SAENGER Expense Checks $165.00
CHASE PEST SERVICE Pest Control - City Hall $60.00
CITY EMPLOYEE WAGES Finance Office $2,891.20
CITY EMPLOYEE WAGES Library $1,258.76
CITY EMPLOYEE WAGES Police $4,388.71
CITY EMPLOYEE WAGES Sewer $2,346.32
CITY EMPLOYEE WAGES Streets $2,871.79
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $144.00
FRAMES & PHRASES Frame 2 City Plat Maps $283.60
GEIDD SANITATION Residential Garbage Service $5,040.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $381.54
INTEK CLEANING & RESTORATION City Hall Cleaning Services $23,604.49
IRS Employee Withholding $4,277.92
JOANN GEMAR Replacement Book $4.01
KENT LEHR Attorney Fees $283.20
KIRK MCCORMICK Reimbursement: Cell Phone/Battery $69.99
MAIN STOP Gasoline $129.62
MICHAEL TODD & COMPANY Snow Plow Blades/Supplies $2,850.84
MYERS SANITATION Jan/Feb - 3 City Dumpsters $140.00
NORTHWESTERN ENERGY Electricity / Natural Gas $6,125.75
PURCHASE POWER Postage $604.50
RETTEDAL'S DEPT STORE Work Boots $368.00
SCOTLAND JOURNAL Notices $413.71
SCOTLAND OIL CO Diesel, Gas, Bulbs, Tires $446.78
SCOTLAND REDI-MIX Backhoe - Water Leak $714.28
SCOTTIE STOP Gasoline $111.96
SD DEPT OF REVENUE-SALES TAX Sales Tax - Garbage $321.71
SD DEPT OF REVENUE-WATER SAMPLE Samples - Water $15.00
SD MUNICIPAL LEAGUE 2016 District Meeting $48.00
SD RETIREMENT Employee Retirement $2,268.60
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $1,000.00
TYNDALL NAPA Super HC IND V-Belt $67.47
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,745.40
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $167.18
AMBILL ASSOCIATION Billed 27 Claims $945.00
AMBULANCE WAGES On Call / Trips $853.35
IRS Employee Withholding $145.65
MAIN STOP Meals $44.72
Chief of Police - Traffic Enforcement - Speed: 10; Others: 5. Responded to - Agency Assist: 1; Parking: 2; Probation Violation: 1; Medical: 1; Crash: 2; Suspicious: 3; Animal: 4; Vandalism: 1. Reports - Vandalism: 1; H&R/Unauthorized Operation of Vehicle: 1; Dog Bite: 1; Disturbance: 1; Crash: 1. Arrests - 5 juveniles referred to State’s Attorney for City Hall Vandalism; 1 juvenile referred to State’s Attorney on Hit and Run/Unauthorized Vehicle Operation.
City Maintenance Employee Report - Getting ready for spring and doing some street sweeping.
Council Concerns/Committee Reports:
Barrett - None
Asche - None
Thum - None
Neugebauer - None
Hofer - There was a comment regarding spruce up South Dakota from a legislator however it has gone no further than a mention. A couple weeks ago we had approximately 17 houses that were for sale or could be. We also have approximately 14 houses that could be torn down with the possibility of new development.
City Election - There will be a city election on Tuesday, April 12, 2016 from 7:00am to 7:00pm for: Ward I for a 2-year term between Dick Behl and H. Victor Settje, Ward II for a 1-year term between Randy Thum and Victor Settje, and Ward III for a 2-year term between Jerry Neugebauer and Ron Dvorak.
Local Board of Equalization - The meeting is set for Tuesday, March 22, 2016 at 6pm. A quorum with at least two school board members is needed to conduct the meeting. There have been no appeal forms given out at this time. The deadline to file an appeal is Thursday, March 17, 2016 at the finance office by 5pm.
Annual Report - A motion was made by Thum, second by Neugebauer to pass and approve the annual report. All voted in favor. Motion carried.
Animal Ordinance - The animal ordinance is basically combining the dog, cat, and animal ordinances from three different chapters making it one chapter. Cleaning up some of the wording and defining some of the definitions. A motion was made by Barrett, second by Thum to approve the first reading and have our attorney review the combined ordinances. All voted in favor. Motion carried.
Pre-Disaster Plan Resolution 2016-01 - A motion was made by Asche, second by Thum to approve the pre-disaster plan resolution. All voted in favor. Motion carried.
RESOLUTION NO. 2016-01
A resolution of the City Council of Scotland declaring its support for, and adoption of, the Bon Homme County Multi-Jurisdiction Pre-Disaster Mitigation Plan.
WHEREAS a Pre-Disaster Mitigation Plan for Bon Homme County (the Plan) has been developed; and
WHEREAS the City of Scotland participated in the development of the Plan; and
WHEREAS the Plan will be used as a disaster mitigation planning tool as deemed appropriate by the Scotland City Council.
NOW THEREFORE BE IT RESOLVED that the Scotland City Council hereby adopts and supports the Plan, and will take action to ensure that the Plan is implemented.
Adopted and approved this 7th day of March 2016.
Curtis Hofer, Mayor, City of Scotland
Tanya Bult, Municipal Finance Officer
Topkote - Dan Osborne spoke on behalf of Topkote regarding the yearly street maintenance. It was suggested to mill 4” and replace with 4” of hot asphalt to repair some of the street breakage. The patching was quoted at $300 per ton. Crack sealing quote was $.46 per liner foot. Finance Officer Bult will look into Chapter 13.200 Bidding /13.205 Competitive Basis for Contracts.
Set meeting date for the April Meeting - The April council meeting will be on Monday, April 11, 2016 at 5:00 pm.
A motion was made by Neugebauer, second by Asche to enter into executive session at 5:48 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Neugebauer, second by Thum to come out of executive session at 6:15 pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to hire the following lifeguards: Tanner Iwan @ $9.25 per hour, Mattie Schwartz @ $9.25 per hour, and Kayla Rokusek @ $9.00 per hour subject to certification. All with a $1.00 incentive at the end of the completed season based on hours worked and personnel review. All voted in favor. Motion carried. A brief discussion was held about lifeguards and pool rules and regulations.
A motion was made by Asche, second by Barrett to hire Deb Kruse @ $8.55 per hour for seasonal rubble site monitor May 1st to October 31st weather permitting. All voted in favor. Motion carried.
A motion was made by Thum, second by Neugebauer to hire Chandler Diede @ $8.55 per hour and Derek Pedersen @ $8.55 per hour for summer maintenance. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Neugebauer, seconded by Asche to adjourn the meeting at 6:20 pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer