The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, March 7, 2022. The following council members answered to roll call Randy Abbink, Tim Asche, Jerry Nelson, Dennis Bietz and Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Tristan Bult, Police Officer Brian Humphrey, Brian Groves, Tim Thompson, Tonya Burks, Mary Jo Bauder, Laurene Hauck, Peggy Schelske, Mayor Curtis Hofer (via phone), Mike Buck (5:14pm), and Lynn Buck (5:14pm).
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting and special meeting. All voted in favor. Motion carried.
A motion was made by Nelson, second by Barrett to approve the bills. All voted in favor. Motion carried.
AFLAC Employee Insurance $281.88
AMAZON Library Books $477.70
B-Y WATER DISTRICT 4,625,000 Gallons $14,454.50
CENTRAL STATES LAB Pool Stabilizer $1,300.06
CITY EMPLOYEE WAGES Finance Officer $2,577.10
CITY EMPLOYEE WAGES Library $717.04
CITY EMPLOYEE WAGES Police/Code Enforcement $872.99
CITY EMPLOYEE WAGES Streets $2,204.30
CITY EMPLOYEE WAGES Water $2,832.68
CITY OF SCOTLAND Water/ Sewer Bills $236.54
ECONO SIGNS Reflective Markers $170.58
FARMERS & MERCHANTS STATE BANK Auto Pay - February $23.96
FERGUSON Water Meter Project - Final Pay Request $1,264.62
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $414.19
IRS Employee Withholding $2,483.91
LEHR LAW OFFICE Attorney Fees $270.00
MAIN STOP Gasoline $160.49
MAXWELL CONTRUCTION Flat Sheet Steel $45.00
MURTHA REPAIR Overhaul Injection Pump $537.10
MYERS SANITATION Residential Garbage Service $5,417.25
NORTHWESTERN ENERGY Electricity, Natural Gas $7,586.39
SANITATION PRODUCTS Street Sweeper Parts $1,673.59
SCHOENFISH & CO., INC 2021 Annual Report $1,300.00
SCHUURMANS FARM SUPPLY Blades, Gaskets, Thermostat, Seal $273.00
SCOTLAND CHAMBER OF COMMERCE Annual Dues $600.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $212.20
SCOTLAND JOURNAL Notices, Ads $178.93
SCOTLAND OIL Diesel $226.45
SD DEPT OF AG Bult - Applicator License $35.00
SD DEPT OF REVENUE Sales Tax: Garbage $373.81
SD DEPT OF REVENUE Samples: Water, Sewer $154.00
SD ONE CALL Line Locates - January $3.36
SEAFOG Annual Dues $40.00
SD RETIREMENT Employee Retirement $1,050.48
TYNDALL NAPA Headlight Switch $86.46
VERIZON Broadband: Police, Water $79.76
VISION SERVICE PLAN Employee Vision Insurance $26.13
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,037.88
Finance Officer’s Report - In February, 21 notices of intent to disconnect service letters were mailed out with March 8th being the disconnection date. Laverne Breaw phoned regarding street snow removal. The hindrance was cars parked along the road during plowing. Residents inquired if the city would rent out tables/chairs for different occasions. The council agreed that they would not allow table/chairs to leave city buildings.
Library Director Report - Jump Start Workshops (Summer Reading Program) are being held with all staff attending a designated training.
Police Report - Humphrey reported he responded to a domestic and a dog bite. He is actively working the school zones and speed control on the highway.
City Maintenance Report - Bult is keeping busy with projects in the shop. He has remained in phone contact with Simantel. Green helped with snow removal and has been assisting when uncertainties arise.
Laurene Hauck had several concerns about human rights, safety, and vicious dogs remaining in city limits.
Mary Jo Bauder updated the council with the ongoing struggles with the property located on State Street.
Tonya Burks inquired on the probability of repaving Korb Street this year.
Brian Groves reminded the council that a section of Elgin Street was still in need of repairs too.
Council Concerns/Committee Reports:
Abbink - None.
Asche - None.
Nelson - Traffic especially trucks speeding on the highway.
Bietz - Status of code enforcement efforts.
Barrett - None.
Alert System - Several alert systems with costs were discussed. Topic was tabled until additional information is decided.
City Election Update - There is no need for an election as Bietz (Ward I) and Abbink (Ward III) turned in their petitions and were unopposed. No petition was filed in Ward II which creates a vacancy. When a vacancy exists it shall be filled by an appointment by the majority vote of the council.
Local Board of Equalization Update - The deadline to file a grievance is Thursday, March 17, 2022 at 5pm. The meeting will be held on Monday, March 21, 2022 at 5:00pm.
Waste Water Facility Plan - Further discussion was had regarding the cities surface water discharge permit. It was suggested that with this permit the city may stay within the ammonia levels however the ph levels might be a concern. It was agreed upon to continue with the facility plan as approved in February.
Approval of Annual Report - A motion was made by Nelson, second by Bietz to pass and approve the annual report. All voted in favor. Motion carried.
City Wide Clean Up - Bon Homme County Restricted Landfill has set the date for the annual spring clean-up with the start date to be April 18th. In case of inclement weather the alternate start date would be April 25th. Only acceptable items will be allowed in the landfill. Loads must be sorted (burnable, scrap steel, concrete) since they go in separate areas.
City Office Furnace - A discussion was held and it was suggested that Bult get more information and bring it back to the April Meeting.
Storm Shelter - Residents were questioning after the storm siren sounded recently where should they go in case of a storm or bomb attack. Sources suggest a basement or underground shelter is the best place to be.
Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Abbink, second by Asche to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
Set meeting date for the April Meeting - The meeting will be on Monday, April 11, 2022 at 5:00pm.
A motion was made by Nelson, second by Asche to enter into executive session at 6:08pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Bietz, second by Abbink to come out of executive session at 6:39pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Asche, second by Nelson to adjourn the meeting at 6:39pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Randy Thum, Council President