The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, March 9, 2020. The following council members answered to roll call Randy Abbink, Victor Settje, Dennis Bietz, and Sean Barrett. Those council members absent were Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Chief of Police Joel Neuman, Deb Kruse, Pam Cokeley, Julia Dangel, Mike Dangel, Rhonda Bouza, Peggy Schelske, Joe Keppen, Erin Odens, and Mayor Curtis Hofer (phone).
A motion was made by Bietz, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bietz, second by Settje to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Police Supplies $314.87
AFLAC Employee Insurance $269.77
AMAZON/SYNCB Library Supplies $464.58
B-Y WATER DISTRICT 3,790,000 Gallons $11,866.00
BILLIE JO HAYS Mileage $27.55
BRODART CO Library Supplies $29.81
CENTRAL FARMERS COOP Diesel, Gasoline $233.34
CHASE PEST SERVICE Pest Control $120.00
CITY EMPLOYEE WAGES Finance Office $2,433.58
CITY EMPLOYEE WAGES Library $1,107.22
CITY EMPLOYEE WAGES Police $2,873.97
CITY EMPLOYEE WAGES Streets $2,118.83
CITY EMPLOYEE WAGES Water $1,488.30
CITY OF SCOTLAND Deposit Refund To Account $100.00
FARMERS & MERCHANTS STATE BANK ACH Fees - February $20.81
GALLS, LLC Police Supplies $739.63
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $412.03
IRS Employee Withholding $3,193.35
JASON ALBERTS Reimburse: Cell (Feb) $50.00
KAISER HEATING & COOLING Service Coray Vac Tube Heater $295.92
KENT LEHR Attorney Fees $1,131.25
MAIN STOP Gasoline $71.78
MCLAURY ENGINEERING State Street Drainage $11,270.00
MICHELLE KASS Mileage $27.55
MYERS SANITATION 3 City Dumpsters - Bimonthly $150.00
MYERS SANITATION Residential Garbage Service $5,094.20
NORTHWESTERN ENERGY Electricity, Natural Gas $6,823.11
PITNEY BOWES LLC Postage Machine Lease $167.34
PURCHASE POWER Postage $604.50
SCHUURMANS FARM SUPPLY Mower - Hose, Wheel, Blade $94.16
SCOTLAND HARDWARE Repairs, Maint, Supplies $90.94
SCOTLAND JOURNAL Notices, Ads $304.51
SCOTLAND OIL COMPANY Gasoline, Diesel, Oil Change $263.10
SD DEPT OF REVENUE Sales Tax: Camping, Garbage $367.47
SD DEPT OF REVENUE Samples: Water $15.00
SD CHILD SUPPORT Monthly Payment $279.38
SD RETIREMENT Employee Retirement $1,743.34
TYNDALL NAPA Mower - Filters $123.08
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,417.56
Ambulance Bills Presented By:
AED SUPERSTORE Training Equipment $282.94
AMBILL ASSOCIATES Claims: January (10) $350.00
AMBULANCE WAGES On Call / Trips $1,050.49
CITY OF SCOTLAND Trip - Joel (2) $90.00
IRS Employee Withholding $183.16
JIM MARUSKA Reimburse: Meals, Port $117.56
MATHESON TRI-GAS INC Oxygen $66.51
SCOTLAND HARDWARE Battery (AA, AAA) $33.97
WAGNER LAK ANDES AMBULANCE Trip 30% Wagner Broke Down $431.59
Finance Officer’s Report - In February, 19 notices of intent to disconnect service letters were mailed with one being disconnected. All services have been restored. City wide clean-up will be held the week of April 20th weather permitting.
Chief of Police - 9 traffic violations with 4 being in school zone, 4 welfare checks, 5 domestic calls, 4 supervised domestic visits, 1 domestic assault arrest, 1 stolen gun report, 1 minor accident on Third Street, 4 dogs at large, 5 agency assists, 1 gun qualification course.
City Maintenance Employee Report - Dakota Pump sent a flyer for rates on an annual inspection for the lift stations. Upper lagoon on the west side is going to need large rock fill with possible clay dirt underneath. Will be filling in sink holes at the cemetery when time and weather allows. Will continue to clean-up the edges of the streets from the snow plow.
Council Concerns/Committee Reports:
Abbink - None
Settje - None
Bietz - None
Barrett - Equipment at the rubble site possible surplus property.
Thum - None
City Election Update - There will be an election for all registered voters in Ward II on April 14, 2020 from 7am to 7pm between Victor Settje and Jerry Nelson. Petitions were also turned in by Dennis Bietz in ward I and Randy Abbink in ward III. There is no need for an election in those wards as they ran unopposed.
Local Board of Equalization Update - The deadline to file a grievance is Thursday, March 12 at 5pm. The meeting will be held on Monday, March 16, 2020 at 6:30pm.
Scotland Youth Center Donation - Tabled to next month.
Storm Drainage Update - Opening Bids on Thursday, March 12, 2020 at 2pm here at the city office meeting room. All are welcome to attend. Reminder there will be a special council meeting held on Monday, March 16, 2020 at 5:30pm to review storm drainage bids.
West City Limit Drainage - No easements have been found at this time at the register of deeds office.
Athletic Association Donation - Tabled to next month.
Bon Homme County Police Contract - Tabled to next month.
Donation Policy - A motion was made by Abbink, second by Bietz to set a policy on donation criteria as follows: 2% of the general fund minus the ambulance restricted fund will be set aside for donations with a maximum of $5,000 per organization. Yay: Abbink, Bietz, Barrett, Thum. Nay: Settje. Motion carried.
Set meeting date for the April Meeting - The meeting will be on Monday, April 6, 2020 at 5:00pm.
A motion was made by Bietz, second by Settje to recess at 5:36pm. All voted in favor. Motion carried.
A motion was made by Bietz, second Abbink to reconvene at 6:13pm. All voted in favor. Motion carried.
Ambulance Service - A motion was made by Settje, second by Bietz to approve the ambulance service to order three additional radios at the cost of $2,200 thanks to a donation from the Crazy 8 Productions. All voted in favor. Motion carried.
A motion was made by Settje, second by Abbink to enter into executive session at 6:14pm for Personnel as per SDCL 1-25-2 Sub (1) Maintenance Interviews. All voted in favor. Motion carried.
A motion was made by Settje, second by Abbink to come out of executive session at 7:37pm with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Bietz to adjourn the meeting at 7:38pm. All voted in favor. Motion carried.
Randy Thum, Council President
Tanya Bult, Finance Officer