South Dakota

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The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, March 9, 2020. The following council members answered to roll call Randy Abbink, Victor Settje, Dennis Bietz, and Sean Barrett. Those council members absent were Tim Asche. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts, Chief of Police Joel Neuman, Deb Kruse, Pam Cokeley, Julia Dangel, Mike Dangel, Rhonda Bouza, Peggy Schelske, Joe Keppen, Erin Odens, and Mayor Curtis Hofer (phone).

A motion was made by Bietz, second by Settje to approve the agenda. All voted in favor. Motion carried.

A motion was made by Abbink, second by Barrett to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

The bills were presented and a motion was made by Bietz, second by Settje to approve the bills. All voted in favor. Motion carried.

City Bills Presented By:
2ND AMMENDMENT OUTDOORS     Police Supplies     $314.87
AFLAC     Employee Insurance     $269.77
AMAZON/SYNCB     Library Supplies     $464.58
B-Y WATER DISTRICT     3,790,000 Gallons     $11,866.00
BILLIE JO HAYS     Mileage     $27.55
BRODART CO     Library Supplies     $29.81
CENTRAL FARMERS COOP     Diesel, Gasoline     $233.34
CHASE PEST SERVICE     Pest Control     $120.00
CITY EMPLOYEE WAGES     Finance Office     $2,433.58
CITY EMPLOYEE WAGES     Library     $1,107.22
CITY EMPLOYEE WAGES     Police     $2,873.97
CITY EMPLOYEE WAGES     Streets     $2,118.83
CITY EMPLOYEE WAGES     Water     $1,488.30
CITY OF SCOTLAND     Deposit Refund To Account     $100.00
FARMERS & MERCHANTS STATE BANK     ACH Fees - February     $20.81
GALLS, LLC     Police Supplies     $739.63
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $412.03
IRS     Employee Withholding     $3,193.35
JASON ALBERTS     Reimburse: Cell (Feb)     $50.00
KAISER HEATING & COOLING     Service Coray Vac Tube Heater     $295.92
KENT LEHR     Attorney Fees     $1,131.25
MAIN STOP     Gasoline      $71.78
MCLAURY ENGINEERING     State Street Drainage     $11,270.00
MICHELLE KASS     Mileage     $27.55
MYERS SANITATION     3 City Dumpsters - Bimonthly     $150.00
MYERS SANITATION     Residential Garbage Service     $5,094.20
NORTHWESTERN ENERGY     Electricity, Natural Gas     $6,823.11
PITNEY BOWES LLC     Postage Machine Lease     $167.34
PURCHASE POWER     Postage      $604.50
SCHUURMANS FARM SUPPLY     Mower - Hose, Wheel, Blade     $94.16
SCOTLAND HARDWARE     Repairs, Maint, Supplies     $90.94
SCOTLAND JOURNAL     Notices, Ads     $304.51
SCOTLAND OIL COMPANY     Gasoline, Diesel, Oil Change     $263.10
SD DEPT OF REVENUE     Sales Tax: Camping, Garbage     $367.47
SD DEPT OF REVENUE     Samples: Water     $15.00
SD CHILD SUPPORT     Monthly Payment     $279.38
SD RETIREMENT     Employee Retirement     $1,743.34
TYNDALL NAPA     Mower - Filters     $123.08
VERIZON     Police Mobile Broadband     $40.01
VISION SERVICE PLAN     Employee Vision Insurance     $34.84
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $2,417.56

Ambulance Bills Presented By:
AED SUPERSTORE     Training Equipment     $282.94
AMBILL ASSOCIATES     Claims: January (10)     $350.00
AMBULANCE WAGES     On Call / Trips     $1,050.49
CITY OF SCOTLAND     Trip - Joel (2)     $90.00
IRS     Employee Withholding     $183.16
JIM MARUSKA     Reimburse: Meals, Port     $117.56
MATHESON TRI-GAS INC     Oxygen     $66.51
SCOTLAND HARDWARE     Battery (AA, AAA)     $33.97
WAGNER LAK ANDES AMBULANCE     Trip 30% Wagner Broke Down     $431.59

Finance Officer’s Report - In February, 19 notices of intent to disconnect service letters were mailed with one being disconnected. All services have been restored. City wide clean-up will be held the week of April 20th weather permitting.

Chief of Police - 9 traffic violations with 4 being in school zone, 4 welfare checks, 5 domestic calls, 4 supervised domestic visits, 1 domestic assault arrest, 1 stolen gun report, 1 minor accident on Third Street,  4 dogs at large, 5 agency assists, 1 gun qualification course.

City Maintenance Employee Report - Dakota Pump sent a flyer for rates on an annual inspection for the lift stations.  Upper lagoon on the west side is going to need large rock fill with possible clay dirt underneath. Will be filling in sink holes at the cemetery when time and weather allows. Will continue to clean-up the edges of the streets from the snow plow.

Council Concerns/Committee Reports:
Abbink - None
Settje - None
Bietz - None
Barrett - Equipment at the rubble site possible surplus property.
Thum - None

City Election Update - There will be an election for all registered voters in Ward II on April 14, 2020 from 7am to 7pm between Victor Settje and Jerry Nelson. Petitions were also turned in by Dennis Bietz in ward I and Randy Abbink in ward III. There is no need for an election in those wards as they ran unopposed.

Local Board of Equalization Update - The deadline to file a grievance is Thursday, March 12 at 5pm. The meeting will be held on Monday, March 16, 2020 at 6:30pm.

Scotland Youth Center Donation - Tabled to next month.

Storm Drainage Update - Opening Bids on Thursday, March 12, 2020 at 2pm here at the city office meeting room. All are welcome to attend. Reminder there will be a special council meeting held on Monday, March 16, 2020 at 5:30pm to review storm drainage bids.

West City Limit Drainage - No easements have been found at this time at the register of deeds office.

Athletic Association Donation - Tabled to next month.

Bon Homme County Police Contract - Tabled to next month.

Donation Policy - A motion was made by Abbink, second by Bietz to set a policy on donation criteria as follows: 2% of the general fund minus the ambulance restricted fund will be set aside for donations with a maximum of $5,000 per organization. Yay: Abbink, Bietz, Barrett, Thum. Nay: Settje. Motion carried.

Set meeting date for the April Meeting - The meeting will be on Monday, April 6, 2020 at 5:00pm.

A motion was made by Bietz, second by Settje to recess at 5:36pm. All voted in favor. Motion carried.

A motion was made by Bietz, second Abbink to reconvene at 6:13pm. All voted in favor. Motion carried.

Ambulance Service - A motion was made by Settje, second by Bietz to approve the ambulance service to order three additional radios at the cost of $2,200 thanks to a donation from the Crazy 8 Productions. All voted in favor. Motion carried.

A motion was made by Settje, second by Abbink to enter into executive session at 6:14pm for Personnel as per SDCL 1-25-2 Sub (1) Maintenance Interviews. All voted in favor.  Motion carried.

A motion was made by Settje, second by Abbink to come out of executive session at 7:37pm with no action taken. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Barrett, second by Bietz to adjourn the meeting at 7:38pm. All voted in favor. Motion carried.
                                                                                                                Randy Thum, Council President

                  Tanya Bult, Finance Officer