The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, May 11, 2020. The following council members answered to roll call Randy Abbink, Dennis Bietz, Victor Settje, Tim Asche, Sean Barrett, and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Jason Alberts and Chris Simantel, Chief of Police Joel Neuman (5:07pm), Peggy Schelske, Michael Nebelsick, Julia Dangel, Mike Dangel, Pam Cokeley, Joe Keppen, and Jim Maruska (5:19pm).
A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bietz, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $200.28
B-Y WATER DISTRICT 4,749,000 Gallons $14,838.90
CENTRAL FARMERS COOP Diesel $58.64
CHAD GUTHMILLER Water Deposit Refund $64.77
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CHRIS SIMANTEL Cell Phone (April) $50.00
CITY EMPLOYEE WAGES Council & Mayor $3,139.89
CITY EMPLOYEE WAGES Finance Office $2,386.83
CITY EMPLOYEE WAGES Library $496.62
CITY EMPLOYEE WAGES Police $2,787.37
CITY EMPLOYEE WAGES Streets $4,205.90
CITY EMPLOYEE WAGES Water $1,568.89
CITY OF SCOTLAND Water Deposit: C. Guthmiller $35.23
FARMERS & MERCHANTS STATE BANK ACH Fees - April $21.23
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $424.10
INNOVATIVE OFFICE SOLUTIONS Billing Cards, Expense Checks $526.07
IRS Employee Withholding $4,075.91
JASON ALBERTS Reimburse: Supplies, Cell Phone (April) $143.67
JOHN POVSE Water Deposit Refund $100.00
KOLETZKY IMPLEMENT Seal $9.00
MAIN STOP Gasoline, Ice $111.93
MCLAURY ENGINEERING State Street Drainage $23,902.50
MIKE BERG Tree Removal (3) $1,085.00
MILLER LOADERS Cylinder Repair $572.35
MYERS SANITATION Residential Garbage Service $5,140.55
NORTHWESTERN ENERGY Electricity, Natural Gas $5,915.52
ONE OFFICE SOLUTION Conference Phone, Disinfect Wipes $361.38
OVERHEAD DOOR CO Bottom Roller Back in Track $160.00
SCOTLAND HARDWARE Repairs, Maint, Supplies $1,952.78
SCOTLAND JOURNAL Notices, Ads $315.67
SCOTLAND OIL COMPANY Gasoline, Diesel, Battery $260.84
SCOTLAND REDI-MIX Haul Rip-Rap (4 loads) $1,400.00
SCOTLAND SCHOOL DISTRICT Destiny Tech Program Contract $297.79
SD DENR State Street Drainage $100.00
SD DEPT OF REVENUE Malt Beverage License Fees $300.00
SD DEPT OF REVENUE Sales Tax: Garbage $367.35
SD DEPT OF REVENUE Samples: Water, Sewer $359.00
SD CHILD SUPPORT Monthly Payment $679.38
SD ONE CALL Line Locates - March, April $19.04
SD RETIREMENT Employee Retirement $2,006.22
SLOWEY CONSTRUCTION State Street Drainage $95,703.64
TRANSOURCE TRUCK & EQUIPMENT Payloader Repairs $402.51
TYNDALL NAPA Filters, Oil, Fluids $242.12
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $52.26
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,021.95
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: March (9) $315.00
AMBULANCE WAGES On Call / Trips $701.87
ELECTRONIC ENGINEERING Pager/Antenna/Charger (3) $2,225.34
IRS Employee Withholding $116.26
POET RESEARCH Coverall Tychem QC $363.63
SCOTLAND HARDWARE Supplies $20.60
Finance Officer’s Report - In April, 21 notices of intent to disconnect service letters were mailed with none being disconnected. Bult explained a new budget financial report to the council. Bult requested a decision on the opening or closing of the park, ball fields, and pool as numerous calls have been received.
City Maintenance Employee Report - A lot of mowing, weed eating, and spraying. Received a lagoon repair bid of $2,214.96 from Dakota Pump. That did not include digging or draining the lagoon. Streets signs need to be replaced but waiting to hear back from the state regarding the sign and delineation project update.
Chief of Police - 5 domestics, 1 welfare check, 9 traffic violations, 1 dui, 4 open containers, 6 agency assists, 1 training at sheriff office, 1 ems training, 5 cats at large complaints, 5 barking dogs complaints, 1 possible break in and enter, 2 false alarms, 1 minor theft, 1 vandalism to private property.
Joe Keppen - Ball program update: Amateur team has started practicing with first game Thursday. Little league boys and girls will be starting practicing soon. Two boards on the back stop need to be replaced at the little league field. One board on the concession stand needs to be replaced.
Council Concerns/Committee Reports:
Abbink - None
Bietz - Cats at large in residents gardens.
Settje - Purchasing new cop truck due to dodge having 0% interest.
Asche - None
Barrett - None
Thum - Nuisance/Dangerous garage by old laundromat/storage units.
Hofer - Chain of command for complaints: Mayor, Council Member/ Committee Member
Cemetery Fence Update - The committee will meet and bring back recommendation to the council.
City Election Update - There will be an election for all registered voters in Ward II on June 16, 2020 from 7am to 7pm between Victor Settje and Jerry Nelson.
Storm Drainage Update - An update was given by Michael Nebelsick from McLaury Engineering.
West City Limit Drainage Update - Waiting on the area to be surveyed to confirm direction of water flow.
Adoption of International Property Maintenance Code - Tabled to give City Attorney additional time to revise ordinance and amended by adding a new chapter.
Appoint Election Board - A motion was made by Bietz, second by Barrett to hire Billiejo Hays @ $11.25 per hour and Michelle Kass @ $11.25 per hour for the day of the election. All voted in favor. Motion carried.
Appointment to Housing Commission -
MAYOR’S CERTIFICATE OF APPOINTMENT OF COMMISSIONERS OF THE SCOTLAND, SD HOUSING AND REDEVELOPMENT COMMISSION
Pursuant to South Dakota Codified Law §11-7-12 and by virtue of my office as Mayor, I hereby appoint the five (5) persons hereinafter named to serve as Commissioners of the SCOTLAND, SD Housing and Redevelopment Commission and to serve for the number of years appearing after their names, respectively from the date of this certificate.
Michael Behl One Year
Sean Barrett Two Years
Greg Gemar Three Years
Joe Bouza Four Years
Dennis Kronaizl Five Years
IN TESTIMONY WHEREOF, I have hereunto signed my name as Mayor of the City of SCOTLAND, SD, South Dakota and caused the official corporate seal of the City to be attached hereto this 11 day of May, 2020.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer
MOTION TO APPROVE MAYOR’S APPOINTMENTS TO THE INITIAL HOUSING COMMISSION
Motion by Councilperson Thum, Second by Councilperson Asche to approve the Mayor’s appointment of the following individuals to serve on the SCOTLAND, SD Housing and Redevelopment Commission.
__Michael Behl_____ for the one year term,
__Sean Barrett_____ for the two year term,
__Greg Gemar_____ for the three year term,
__Joe Bouza_______ for the four year term,
__Dennis Kronaizl___ for the five year term.
VOTING AYE: Abbink, Bietz, Settje, Asche, Barrett, Thum - Motion passed.
Tanya Bult, Finance Officer
Cemetery/Park Spraying Bids - The following sealed bids were opened:
Bob’s Lawncare - Spring/Fall @ Park $600 and Spring/Fall @ Cemetery $2,000
Maxwell Colony - Spring @ Park and Cemetery $1,400
A motion was made by Barrett, second by Thum to accept the bid from Bob’s Lawncare. Yay: Abbink, Settje, Asche, Barrett, Thum. Nay: Bietz. Motion carried.
Crack Seal Bids - Tabled as no bids were received at this time.
Emergency Generator - A motion was made by Thum, second by Settje to keep the generator at the current location (City Hall Garage) with the city responsible for maintaining the generator. All voted in favor. Motion carried.
Malt Beverage/SD Wine Renewal Licenses - A motion was made by Bietz, second by Abbink to approve the RB (on-off sale) Malt Beverage/SD Farm Wine licenses for Jessica Haase or Jody Haase d/b/a Main Stop and GF Buche Co d/b/a Cash Smart. All voted in favor. Motion carried.
New Ambulance Bids - The following bids were opened on Thursday, April 30, 2020 at 2pm in the city office meeting room. Bidder: Price:
A motion was made by Abbink, second by Settje to approve the bid to Apgar for the 2019 Ford F-450 Ambulance with less $3,000 for FIN discount and less $4,000 mileage discount equaling $218,410. All voted in favor. Motion carried.
Flowers & More Main Street Flower Pots - A motion was made by Barrett, second by Settje to approve the one-time fee to water daily and maintain the plants at the cost of $650. All voted in favor. Motion carried.
Open Bids 1994 Ambulance - The following sealed bids were opened:
Bidder: Price: Bidder: Price:
Moon Rover Auto $600.99 David Pulscher $2,878.00
Apgar $5,500.00 Sam Goeden $1,346.66
Brad Wangler $5,200.00 Boadwine Farms $4,900.00
Caitlin Jameson $3,615.00 Corey Knutson $5,900.00
Benney Motors $2,220.00 Greg Strubbe $2,001.00
Brown Crash Reconstruction $5,555.00 Dean Hazen $1,800.00
Jason Mehlhaff $1,650.00 Roland VanDerWerff $2,123.00
Bill Hosch $4,150.00 Bernie Cadwell $3,085.00
Ethan Meide $1,000.00 Steve Hencye $3,125.50
A motion was made by Bietz, second by Asche to sell the ambulance to Corey Knutson with the highest bid of $5,900. All voted in favor. Motion carried.
Radar Speed Signs - Tabled until more information can be collected.
Set meeting date for the June Meeting - The meeting will be on Monday, June 8, 2020 at 5:00pm.
A motion was made by Thum, second by Bietz to enter into executive session at 6:36pm for Personnel as per SDCL 1-25-2 Sub (1) Seasonal Applications. All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to come out of executive session at 6:48pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Settje, second by Thum to hire the following subject to certification: Lifeguard at $9.75 per hour Kennedy Bietz; Lifeguards at $9.55 per hour Salome Carr, Raygen Diede, Taya Bult; Lifeguards at $9.30 per hour Carly Herrboldt, Adrienne Weidenbach, Jay Knakmuhs, Brooklyn Mettler. Yay: Abbink, Settje, Asche, Barrett, Thum. Nay: Bietz. Motion carried.
With no further business to discuss a motion was made by Thum, second by Asche to adjourn the meeting at 6:52pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer