The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, May 7, 2018. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Sean Barrett, and Tim Asche. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Jason Alberts, Turk Peterka, Victor Settje, and Peggy Schelske.
A motion was made by Thum, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Barrett to approve the minutes of last month’s regular meeting and canvass meeting. All voted in favor. Motion carried.
The bills were presented with the addition of two bills for library institute. SDSU - Housing/Admin Fee - $260, Aramark - Meals - $96.50. A motion was made by Barrett, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
ARAMARK CareGuard Mats: April $67.62
AUCH PLUMBING & HEATING Dig Sewer on Curry Street $304.47
B-Y WATER DISTRICT 4,770,000 Gallons $14,904.00
BOB GREEN Reimburse: Supplies $752.71
CAROL HOFER Election Worker $130.00
CENTRAL FARMERS COOP Diesel $200.17
CENTRAL STATES LAB Sewer Chemicals $2,740.42
CITY EMPLOYEE WAGES Council & Mayor $3,093.71
CITY EMPLOYEE WAGES Finance Office $2,444.71
CITY EMPLOYEE WAGES Library $814.33
CITY EMPLOYEE WAGES Police $1,390.10
CITY EMPLOYEE WAGES Streets $2,797.71
CITY EMPLOYEE WAGES Water $1,646.54
CITY OF SCOTLAND Deposit: Suess, Cournoyer, Pulkrabek $219.53
COLONIAL RESEARCH Breakdown, Wipes $769.63
CYNTHIA SCHLIMGEN Election Worker $130.00
DAKOTA DATA SHRED Equipment Rental $15.00
DAKOTA PUMP Repair Crown Pump, Install Valves $4,191.54
FARMERS & MERCHANTS STATE BANK Safe Deposit Box Fee $20.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $417.58
IRS Employee Withholding $3,506.84
JANET BAUDER Election Worker $130.00
JASON ALBERTS Reimburse: Phone $50.00
MAIN STOP Gasoline $516.05
MAXWELL COLONY No Parking Signs $144.00
MYERS SANITATION Residential Garbage Service $4,785.50
NADINE FOLEY Water Deposit Refund $75.00
NORTHWESTERN ENERGY Electricity / Natural Gas $5,334.65
ONE OFFICE SOLUTION Office Supplies $318.24
SCOTLAND HARDWARE Repairs/Maint & Supplies $126.02
SCOTLAND JOURNAL Notices & Ads $843.03
SCOTLAND OIL COMPANY Gasoline, Diesel, Battery $597.00
SD DEPT OF REVENUE-MALT BEVERAGE Malt Beverage Licensing Fees $450.00
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $332.70
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SUESS CONSTRUCTION Replace Office Windows $1,500.00
SD RETIREMENT Employee Retirement $913.24
TANNER SUESS Water Deposit Refund $55.47
TYNDALL NAPA Belts, Filters, Oil $542.66
US BANK TRUST Clean Water #1 $108,079.51
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
Ambulance Bills Presented By:
AMBILL ASSOC Claims: March (7) $245.00
AMBULANCE WAGES On Call / Trips $607.66
IRS Employee Withholding $100.68
JIM MARUSKA Reimburse: Meals, CPR Cards, ACTC Class $176.72
MATHESON TRI-GAS INC Oxygen $64.68
SCOTLAND HARDWARE Supplies $18.64
SD OFFICE OF RURAL HEALTH /EMS Re-Licensure Application Fee $12.00
S.A.A. Bills Presented By:
KRONAIZL INSURANCE Accident Insurance $539.00
LMV SOFTBALL LEAGUE League Dues $250.00
LMVC BASEBALL LEAGUE League Dues $75.00
SCOTLAND JOURNAL Coaches & Concessions Ads $141.60
SOUTH CENTRAL BASEBALL League Dues $300.00
Finance Officer’s Report - In April 25 notices of intent to disconnect service letters were mailed with four being disconnected. All services have been restored. Water loss report for April: 8% loss including all accounts minus Poets usage and 2% loss including all accounts with Poets usage. April Building Permits: Mike Dangel, Remodel; Ryan Robb, Basement Window Remodel; Sonja Davis, Fence; Jesse Schlechter, Garage and Fence. Requested the council’s thoughts on the city taking over as the contact for the mausoleum from Bob Moore.
City Maintenance Employee Report - Working on cleaning up the cemetery prior to Memorial Day. It is looking like 8-10 old cedar trees may need to be removed from the cemetery. The pool repairs will start after the cemetery is presentable for Memorial Day. It was mentioned that grub might be the problem as to why so much of the cemetery needs to be re-seeded. People are placing crushed rock in front of the homes which is fine but just think about what will happen to that rock when the snow plow is out this winter. Residents will be picking that rock up out of their front yards.
Council Concerns/Committee Reports:
Bouza - None
Thum - None
Settje - None
Barrett - None
Asche - Preszlers may have dirt buildup from where golden west dug as the water doesn’t drain.
Hofer - Discussion regarding the pros and cons of 14ft maintainer verses a smaller maintainer to repair alleys.
Restricted Use Site Update - A committee meeting was held with Adam from Poet and Don from DENR.
Housing Commission Update - They have a renter in one of the duplex units and a possible renter for the other one. Requested dirt for fill prior to sidewalks and landscaping. Plus help with mowing at least for this summer.
Liquor License - A motion was made by Thum, second by Barrett to approve the on-sale and off-sale liquor licenses to Brad Kaluza d/b/a Matt’s. All voted in favor. Motion carried.
Clean Water #1 Loan - A motion was made by Settje, second by Thum to pay the clean water #1 loan off early with a total payment of $108,079.51 (Principal: $107,821.03 - Interest: $258.48). All voted in favor. Motion carried.
Water Meter Update - Nothing new to report at this time.
A motion was made by Bouza, second by Asche to adjourn the 2017 - 2018 City Council Meeting at 5:28pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer
Mayor Hofer thanked Joe Bouza and H. Victor Settje for their dedicated years of service on the city council.
Oath of Office - The oath of office was given by Finance Officer Bult to the 2018 - 2019 council member Victor Settje.
The 2018 - 2019 City Council Meeting was called to order by Mayor Hofer at 5:30pm on Monday, May 7, 2018.
The following council members answered to roll call Victor Settje, Randy Thum, Sean Barrett, and Tim Asche.
Council & Committee Appointments - Were tabled as two council members need to take oath of office.
Animal Ordinance – Suggested by numerous city residents changes to the animal ordinance was discussed. The suggested changes include limiting the number of dogs and cats per household. Finance Officer Bult was asked to look into surrounding city ordinances regarding pet owners responsible to pick up any fecal material deposited by said pet on public property or property other than the property of the pet owner.
Malt Beverage/SD Farm Wine Licenses - A motion was made by Thum, second by Barrett to approve the RB (on-off sale) Malt Beverage/SD Farm Wine licenses for Jessica Haase or Jody Haase d/b/a Main Stop, Robert & Linda Lawrence d/b/a Scottie Stop, and GF Buche Co d/b/a Cash Smart. All voted in favor. Motion carried.
Rotary: City Hall Window Shades - Tabled to the June meeting.
Teener Ball Coach - A motion was made by Thum, second by Asche to acknowledge the following coaches per the SDML Work Comp Regulations: Teener 13/14 - Wyatt Adam @ $750 and Teener 15/16 - Wyatt Adam @ $700. All voted in favor. Motion carried.
VFW Roadside Flags – The VFW has an individual that would like to make a donation for flags to be placed at the cemetery along the south fence line. The project would duplicate the flags along the west fence line. The council gave Peterka the verbal approval to proceed with the project if desired.
Set meeting date for the June Meeting - The meeting will be on Monday, June 4, 2018 at 5:00pm.
A motion was made by Barrett, second by Thum to enter into executive session at 6:10pm for Personnel as per SDCL 1-25-2 Sub (1) Police Applications. All voted in favor. Motion carried.
A motion was made by Asche, second by Barrett to come out of executive session at 6:38pm no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Asche to adjourn the meeting at 6:38pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer