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The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, May 8, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz and Sean Barrett (5:11pm). Others present were Tanya Bult, Ron Gilbert, Mary Jo Bauder, Peggy Schelske, Victor Settje, Braden Wolfe, Chris Simantel, Tristan Bult, Brian Humphrey, Joe Keppen and Curtis Hofer (via phone).
A motion was made by Bietz, second by Runyon to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Runyon, second by Bietz to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $427.65
AMAZON CAPITAL SERVICES Supplies: Library, Police, Park $167.06
B-Y WATER DISTRICT 5,953,000 Gallons $18,571.30
BLACKBURN & STEVENS, PROF Code Enforcement Attorney Fees $350.00
CENTRAL FARMERS COOP Diesel, Hydraulic Hose/Ends $619.49
CENTRAL STATES LAB Weed Easy, Pool Chemical $3,092.73
CITY EMPLOYEE WAGES Council/Mayor $3,509.30
CITY EMPLOYEE WAGES Finance Officer $3,010.22
CITY EMPLOYEE WAGES Library $774.95
CITY EMPLOYEE WAGES Police/Code Enforcement $5,293.63
CITY EMPLOYEE WAGES Streets $2,698.47
CITY EMPLOYEE WAGES Water $2,367.65
CITY OF SCOTLAND City Water/ Sewer Bills $371.62
FARMERS & MERCHANTS STATE BANK Auto Pay - April $30.36
FISCHER GRAVEL Gravel - 12 loads $4,723.65
GALLS, LLC Rechargeable Flashlight Battery $37.60
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $635.54
HLAVAC PLUMBING HEATING Separate Water Line $1,482.65
INNOVATIVE OFFICE SOLUTIONS Utility Billing Cards $729.26
IRS Employee Withholding $4,430.37
J.P. COOKE CO Cat/Dog Tags $217.94
JAMES HOFFARD Reimburse: Mileage $832.32
LEHR LAW OFFICE Attorney Fees $450.00
MAIN STOP Gasoline, Ice $781.98
MCLAURY ENGINEERING Sixth St Project, Chip Seal Project $16,857.50
MYERS SANITATION Residential Garbage Service - March $6,700.03
MYERS SANITATION Residential Garbage Service - April $6,757.66
NORTHERN STATE UNIVERSITY Library Institute Housing - Billie Jo Hays $138.75
NORTHERN STATE UNIVERSITY Library Institute Housing - Tanya Bult $138.75
NORTHWESTERN ENERGY Electricity, Natural Gas $7,172.38
ONE OFFICE SOLUTION Supplies: Police, Pool, Office $559.68
POSITIVE PROMOTIONS, INC Supplies: Library $77.29
RECREATION SUPPLY CO Supplies: Pool $1,005.24
SCOTLAND HARDWARE Supplies: Shop, Rec, Water, Pool $1,054.97
SCOTLAND JOURNAL Legals, Notices, Ads $402.40
SCOTLAND OIL Diesel, Parts $210.44
SCOTLAND REDI-MIX Separate Water Line $1,326.53
SCOTLAND SCHOOL DISTRICT Destiny Tech $319.29
SD DEPT OF HEALTH LAB Samples: Sewer $90.00
SD DEPT OF REVENUE Sales Tax: Garbage $486.36
SD DEPT OF REVENUE-MALT BEV Malt Beverage Renewal Fees $600.00
SD RETIREMENT Employee Retirement $2,356.90
SODEXO Library Institute Meals - Billie Jo Hays $129.44
SODEXO Library Institute Meals - Tanya Bult $129.44
TANYA BULT Reimburse Supplies: Library $163.81
TRISTAN BULT Reimburse Supplies: Pool, Shop $20.07
TYNDALL NAPA Door Handle $22.76
VERIZON Broadband: Police, Water, Meters $120.03
VISION SERVICE PLAN Employee Vision Insurance $45.30
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $4,366.65
WORKPLACEPRO Supplies: Library $121.40
Ambulance Bills Presented:
AMBULANCE WAGES On Call / Trips $443.27
IRS Employee Withholding $73.46
Finance Officer’s Report - In March there were twenty-four disconnect notices that were mailed out with one at this time disconnected. Bult went over several complaints due to the changes with the sign replacement grant.
Library Director Report - Next library board meeting is set for May 22, 2023. Billie Jo and Tanya will be attending their second year of library institute June 4-9th.
Police Report - Traffic enforcement: 14; Calls for service: 22; Reports: 7; Served Papers: 2; Other: 8.
City Maintenance Report - Plans to fill the pool this week. Liner will take approximately 21 days to install. Requested they come in August instead of June like originally scheduled. Been busy mowing and painting.
Public Concerns:
Mary Jo Bauder - Spoke about the sign replacement grant.
Joe Keppen - Requested to block Sixth Street by small ballfield during games for safety reasons. Ask for the water hydrant at small ballfield to be turned on.
Brian Humphrey - Asked permission to trap and shoot gophers at the baseball field.
Ron Gilbert - Spoke about his clean-up efforts at his property.
Council Concerns/Committee Reports:
Abbink - None
Asche - Concerns with ambulance attending races but unable to respond to calls when dispatched.
Runyon - None
Bietz - None
Barrett - None
Thum - None
Blow-N-Seal Project - With all in favor the city will borrow the counties machine and complete the yearly crack seal project.
Mayor Curtis Hofer thanked everyone.
A motion was made by Bietz, second by Abbink to adjourn the 2022 - 2023 City Council Meeting at 5:27pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
______________________________ ______________________________
Tanya Bult, Finance Officer Randy Thum, Council President
Oath of Office - The oath of office was administered to Mayor Randy Thum (2-year term), Alderman Ward I Tim Asche (2-year term), Alderman Ward II Victor Settje (1-year term), Alderman Ward II Myles Runyon (2-year term) and Alderman Ward III Sean Barrett (2-year term).
The 2023 - 2024 City Council Meeting was called to order by Mayor Thum at 5:30pm on Monday, May 8, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz, Victor Settje and Sean Barrett.
President - A motion was made by Abbink to nominate Dennis Bietz as Council President, second by Asche. Yay: Abbink, Asche, Runyon, Settje, Barrett. Nay: Bietz. Motion carried.
Vice-President - A motion was made by Asche to nominate Sean Barrett as Council Vice President, second by Settje. All voted in favor. Motion carried.
2023 - 2024 City Council & Committee Appointments - A motion was made by Bietz to approve council and committee appointments, second by Abbink. All voted in favor. Motion carried.
2023 - 2024 City Council Appointments
Mayor Randy Thum
Council President Dennis Bietz
Council Vice President Sean Barrett
Council Member Randy Abbink
Tim Asche
Sean Barrett
Dennis Bietz
Myles Runyon
Victor Settje
Historical Preservation Tanya Bult
Finance Officer Tanya Bult
City Attorney Kent Lehr
Librarian Tanya Bult
Cemetery Sexton Tanya Bult
Custodian of Records Tanya Bult
Randy Abbink
Tim Asche
City Health Officer Dr. Larissa Sanger
Chief of Police James Hoffard
City Plumber Auch Plumbing
Official Newspaper Scotland Journal
Official Depository F & M State Bank
City Engineer McLaury Engineering
City Hall Rental Tanya Bult
City Superintendents & Certified Operators Chris Simantel
Tristan Bult
Civil Defense Director Sean Barrett
2023 - 2024 Committee Appointments
Southern Missouri Waste Compact Randy Thum
Sean Barrett
District III Representative Randy Thum
Fire Sean Barrett
Myles Runyon
Water & Sewer Randy Abbink
Dennis Bietz
Myles Runyon
Lights & Power Tim Asche
Victor Settje
Streets & Alleys Sean Barrett
Dennis Bietz
Myles Runyon
Cemetery & Parks Tim Asche
Dennis Bietz
Buildings & Insurance Tim Asche
Victor Settje
Finance & Purchasing Randy Abbink
Victor Settje
Swimming Pool Sean Barrett
Myles Runyon
Emergency Care Council Randy Abbink
Tim Asche
Code Enforcement Randy Thum
Randy Abbink
Sean Barrett
Dennis Bietz
Board of Health Tim Asche
Dennis Bietz
Myles Runyon
Yard Waste (Rubble Site) Victor Settje
Library Board Dennis Bietz
Economic Development Victor Settje
Chip Seal Bids - Bid opening was held on Friday, May 5, 2023 at 1pm.
Bid #1: Asphalt Surface Technologies Corp $130,577.00
A motion was made by Barrett, second by Asche to approve and award the bid for the chip seal project to Asphalt Surface Technologies Corp at the contract bid amount of $130,577. All voted in favor. Motion carried.
Donations - A motion was made by Asche, second by Abbink to approve a donation for $2,500 to the Scotland Athletic Association, $2,500 to the Scotland Chamber, $2,500 to the Scotland Youth Center. All voted in favor. Motion carried.
Lawn Care Equipment - A motion was made by Settje, second by Bietz upon inspection of the following equipment: 2018 TYM Tractor Cab with Loader (165 hours), Green-Rite GRT-266 Seeder (50 hours), Farm-Maxx 72” Tiller, SMA 110 Gal Sprayer with Deluxe Handgun Boom Sprayer, Fertilizer/Sander (new) to spend up to $35,000 on the package deal. All voted in favor. Motion carried.
Malt Beverage/SD Wine Renewal Licenses - A motion was made by Abbink, second by Settje to renew the following RB (on-off sale) Malt Beverage/SD Farm Wine licenses for Ron’s Market, JVS Enterprises, Inc. d/b/a Scotland Hardware and Scotland Oil Enterprises, Inc d/b/a Scottie Stop. All voted in favor. Motion carried.
Police Fire Arms - After a brief discussion the council recommended bringing quotes to the next meeting.
Police Vehicle: Tahoe - Tabled until further information is available.
Pool Basketball Hoops - A motion was made by Settje, second by Barrett to purchase one Spectrum Jamma Jr basketball hoop at $2,387.85. All voted in favor. Motion carried.
Sixth Street Camping Pads - Tabled until further notification.
Sixth Street Sewer Project - Following a brief discussion council suggested getting quotes on lining the pipes.
Stafford/Main Street Drainage - With all in favor McLaury Engineer will do an aerial survey. After collection of data a report will be given on ways to move onward with the project.
Set meeting date for the June Meeting - The meeting will be on Monday, June 12, 2023 at 5:00pm.
A motion was made by Bietz, second by Asche to enter into executive session at 6:25pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to come out of executive session at 6:30pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Runyon, second by Settje to hire the following: Summer Maint at $12.00 per hour Gayle Halverson. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Runyon to adjourn the meeting at 6:31pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
______________________________ ______________________________
Tanya Bult, Finance Officer Randy Thum, Mayor