South Dakota

​​When You're Here ~ You're Home!                                           (605) 583-2320

The regular meeting of the City of Scotland was called to order by Council President Randy Thum at 5:00pm on Monday, May 8, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz and Sean Barrett (5:11pm). Others present were Tanya Bult, Ron Gilbert, Mary Jo Bauder, Peggy Schelske, Victor Settje, Braden Wolfe, Chris Simantel, Tristan Bult, Brian Humphrey, Joe Keppen and Curtis Hofer (via phone).

A motion was made by Bietz, second by Runyon to approve the agenda. All voted in favor. Motion carried.

A motion was made by Abbink, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.

A motion was made by Runyon, second by Bietz to approve the bills. All voted in favor. Motion carried.

City Bills Presented:
AFLAC     Employee Insurance     $427.65
AMAZON CAPITAL SERVICES     Supplies: Library, Police, Park     $167.06
B-Y WATER DISTRICT     5,953,000 Gallons     $18,571.30
BLACKBURN & STEVENS, PROF     Code Enforcement Attorney Fees     $350.00
CENTRAL FARMERS COOP     Diesel, Hydraulic Hose/Ends     $619.49
CENTRAL STATES LAB     Weed Easy, Pool Chemical     $3,092.73
CITY EMPLOYEE WAGES     Council/Mayor     $3,509.30
CITY EMPLOYEE WAGES     Finance Officer      $3,010.22
CITY EMPLOYEE WAGES     Library      $774.95
CITY EMPLOYEE WAGES     Police/Code Enforcement     $5,293.63
CITY EMPLOYEE WAGES     Streets     $2,698.47
CITY EMPLOYEE WAGES     Water       $2,367.65
CITY OF SCOTLAND     City Water/ Sewer Bills     $371.62
FARMERS & MERCHANTS STATE BANK     Auto Pay - April     $30.36
FISCHER GRAVEL     Gravel - 12 loads     $4,723.65
GALLS, LLC     Rechargeable Flashlight Battery     $37.60
GOLDEN WEST COMMUNICATIONS     Phone, Internet, Fax     $635.54
HLAVAC PLUMBING HEATING     Separate Water Line     $1,482.65
INNOVATIVE OFFICE SOLUTIONS     Utility Billing Cards     $729.26
IRS     Employee Withholding     $4,430.37
J.P. COOKE CO     Cat/Dog Tags     $217.94
JAMES HOFFARD     Reimburse: Mileage     $832.32
LEHR LAW OFFICE     Attorney Fees     $450.00
MAIN STOP     Gasoline, Ice     $781.98
MCLAURY ENGINEERING     Sixth St Project, Chip Seal Project     $16,857.50
MYERS SANITATION     Residential Garbage Service - March     $6,700.03
MYERS SANITATION     Residential Garbage Service - April     $6,757.66
NORTHERN STATE UNIVERSITY     Library Institute Housing - Billie Jo Hays     $138.75
NORTHERN STATE UNIVERSITY     Library Institute Housing - Tanya Bult     $138.75
NORTHWESTERN ENERGY     Electricity, Natural Gas     $7,172.38
ONE OFFICE SOLUTION     Supplies: Police, Pool, Office     $559.68
POSITIVE PROMOTIONS, INC     Supplies: Library      $77.29
RECREATION SUPPLY CO     Supplies: Pool     $1,005.24
SCOTLAND HARDWARE     Supplies: Shop, Rec, Water, Pool     $1,054.97
SCOTLAND JOURNAL     Legals, Notices, Ads     $402.40
SCOTLAND OIL     Diesel, Parts     $210.44
SCOTLAND REDI-MIX     Separate Water Line     $1,326.53
SCOTLAND SCHOOL DISTRICT     Destiny Tech     $319.29
SD DEPT OF HEALTH LAB     Samples: Sewer     $90.00
SD DEPT OF REVENUE     Sales Tax: Garbage     $486.36
SD DEPT OF REVENUE-MALT BEV     Malt Beverage Renewal Fees     $600.00
SD RETIREMENT     Employee Retirement     $2,356.90
SODEXO     Library Institute Meals - Billie Jo Hays     $129.44
SODEXO     Library Institute Meals - Tanya Bult     $129.44
TANYA BULT     Reimburse Supplies: Library     $163.81
TRISTAN BULT     Reimburse Supplies: Pool, Shop     $20.07
TYNDALL NAPA     Door Handle     $22.76
VERIZON     Broadband: Police, Water, Meters     $120.03
VISION SERVICE PLAN     Employee Vision Insurance     $45.30
WELLMARK BLUECROSS BLUESHIELD     Employee Health Insurance     $4,366.65
WORKPLACEPRO     Supplies: Library     $121.40

Ambulance Bills Presented:
AMBULANCE WAGES     On Call / Trips     $443.27
IRS     Employee Withholding     $73.46

Finance Officer’s Report - In March there were twenty-four disconnect notices that were mailed out with one at this time disconnected. Bult went over several complaints due to the changes with the sign replacement grant.

Library Director Report - Next library board meeting is set for May 22, 2023. Billie Jo and Tanya will be attending their second year of library institute June 4-9th.

Police Report - Traffic enforcement: 14; Calls for service: 22; Reports: 7; Served Papers: 2; Other: 8.

City Maintenance Report - Plans to fill the pool this week. Liner will take approximately 21 days to install. Requested they come in August instead of June like originally scheduled. Been busy mowing and painting.

Public Concerns:
Mary Jo Bauder - Spoke about the sign replacement grant.

Joe Keppen - Requested to block Sixth Street by small ballfield during games for safety reasons. Ask for the water hydrant at small ballfield to be turned on.

Brian Humphrey - Asked permission to trap and shoot gophers at the baseball field.

Ron Gilbert - Spoke about his clean-up efforts at his property.

Council Concerns/Committee Reports:
Abbink - None
Asche - Concerns with ambulance attending races but unable to respond to calls when dispatched.
Runyon - None
Bietz - None
Barrett - None
Thum - None

Blow-N-Seal Project - With all in favor the city will borrow the counties machine and complete the yearly crack seal project.

Mayor Curtis Hofer thanked everyone.

A motion was made by Bietz, second by Abbink to adjourn the 2022 - 2023 City Council Meeting at 5:27pm. All voted in favor. Motion carried.
ATTEST:                                                                                                                CITY OF SCOTLAND, SOUTH DAKOTA
______________________________                                                ______________________________
Tanya Bult, Finance Officer                                                                 Randy Thum, Council President

Oath of Office - The oath of office was administered to Mayor Randy Thum (2-year term), Alderman Ward I Tim Asche (2-year term), Alderman Ward II Victor Settje (1-year term), Alderman Ward II Myles Runyon (2-year term) and Alderman Ward III Sean Barrett (2-year term).

The 2023 - 2024 City Council Meeting was called to order by Mayor Thum at 5:30pm on Monday, May 8, 2023. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz, Victor Settje and Sean Barrett.

President - A motion was made by Abbink to nominate Dennis Bietz as Council President, second by Asche. Yay: Abbink, Asche, Runyon, Settje, Barrett. Nay: Bietz. Motion carried.

Vice-President - A motion was made by Asche to nominate Sean Barrett as Council Vice President, second by Settje. All voted in favor. Motion carried.

2023 - 2024 City Council & Committee Appointments - A motion was made by Bietz to approve council and committee appointments, second by Abbink. All voted in favor. Motion carried.

2023 - 2024 City Council Appointments
Mayor                                                                                                                                                      Randy Thum

Council President                                                                                                                                    Dennis Bietz

Council Vice President                                                                                                                            Sean Barrett

Council Member                                                                                                                                     Randy Abbink
                                                                                                                                                                Tim Asche
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Myles Runyon
                                                                                                                                                                Victor Settje

Historical Preservation                                                                                                                           Tanya Bult

Finance Officer                                                                                                                                       Tanya Bult

City Attorney                                                                                                                                           Kent Lehr

Librarian                                                                                                                                                  Tanya Bult

Cemetery Sexton                                                                                                                                    Tanya Bult

Custodian of Records                                                                                                                              Tanya Bult
                                                                                                                                                                Randy Abbink
                                                                                                                                                                Tim Asche

City Health Officer                                                                                                                                  Dr. Larissa Sanger

Chief of Police                                                                                                                                        James Hoffard

City Plumber                                                                                                                                           Auch Plumbing

Official Newspaper                                                                                                                                 Scotland Journal

Official Depository                                                                                                                                  F & M State Bank

City Engineer                                                                                                                                          McLaury Engineering

City Hall Rental                                                                                                                                       Tanya Bult

City Superintendents & Certified Operators                                                                                           Chris Simantel 
                                                                                                                                                               Tristan Bult

Civil Defense Director                                                                                                                             Sean Barrett

2023 - 2024 Committee Appointments
Southern Missouri Waste Compact                                                                                                       Randy Thum
                                                                                                                                                              Sean Barrett

District III Representative                                                                                                                       Randy Thum

Fire                                                                                                                                                          Sean Barrett
                                                                                                                                                                Myles Runyon

Water & Sewer                                                                                                                                       Randy Abbink
                                                                                                                                                               Dennis Bietz
                                                                                                                                                               Myles Runyon

Lights & Power                                                                                                                                       Tim Asche
                                                                                                                                                                Victor Settje

Streets & Alleys                                                                                                                                      Sean Barrett
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Myles Runyon

Cemetery & Parks                                                                                                                                   Tim Asche
                                                                                                                                                                Dennis Bietz

Buildings & Insurance                                                                                                                             Tim Asche
                                                                                                                                                                Victor Settje

Finance & Purchasing                                                                                                                             Randy Abbink
                                                                                                                                                                Victor Settje

Swimming Pool                                                                                                                                       Sean Barrett
                                                                                                                                                                Myles Runyon        

Emergency Care Council                                                                                                                        Randy Abbink
                                                                                                                                                                Tim Asche

Code Enforcement                                                                                                                                  Randy Thum
                                                                                                                                                                Randy Abbink
                                                                                                                                                                Sean Barrett
                                                                                                                                                                Dennis Bietz

Board of Health                                                                                                                                       Tim Asche
                                                                                                                                                                Dennis Bietz
                                                                                                                                                                Myles Runyon

Yard Waste (Rubble Site)                                                                                                                       Victor Settje

Library Board                                                                                                                                          Dennis Bietz

Economic Development                                                                                                                          Victor Settje

Chip Seal Bids - Bid opening was held on Friday, May 5, 2023 at 1pm.
Bid #1:  Asphalt Surface Technologies Corp                          $130,577.00
A motion was made by Barrett, second by Asche to approve and award the bid for the chip seal project to Asphalt Surface Technologies Corp at the contract bid amount of $130,577. All voted in favor.  Motion carried.

Donations - A motion was made by Asche, second by Abbink to approve a donation for $2,500 to the Scotland Athletic Association, $2,500 to the Scotland Chamber, $2,500 to the Scotland Youth Center. All voted in favor. Motion carried.

Lawn Care Equipment - A motion was made by Settje, second by Bietz upon inspection of the following equipment: 2018 TYM Tractor Cab with Loader (165 hours), Green-Rite GRT-266 Seeder (50 hours), Farm-Maxx 72” Tiller, SMA 110 Gal Sprayer with Deluxe Handgun Boom Sprayer, Fertilizer/Sander (new) to spend up to $35,000 on the package deal. All voted in favor. Motion carried.

Malt Beverage/SD Wine Renewal Licenses - A motion was made by Abbink, second by Settje to renew the following RB (on-off sale) Malt Beverage/SD Farm Wine licenses for Ron’s Market, JVS Enterprises, Inc. d/b/a Scotland Hardware and Scotland Oil Enterprises, Inc d/b/a Scottie Stop. All voted in favor. Motion carried.

Police Fire Arms - After a brief discussion the council recommended bringing quotes to the next meeting.

Police Vehicle: Tahoe - Tabled until further information is available.

Pool Basketball Hoops - A motion was made by Settje, second by Barrett to purchase one Spectrum Jamma Jr basketball hoop at $2,387.85. All voted in favor. Motion carried.

Sixth Street Camping Pads - Tabled until further notification.

Sixth Street Sewer Project - Following a brief discussion council suggested getting quotes on lining the pipes.

Stafford/Main Street Drainage - With all in favor McLaury Engineer will do an aerial survey. After collection of data a report will be given on ways to move onward with the project.

Set meeting date for the June Meeting - The meeting will be on Monday, June 12, 2023 at 5:00pm.

A motion was made by Bietz, second by Asche to enter into executive session at 6:25pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor.  Motion carried.

A motion was made by Abbink, second by Asche to come out of executive session at 6:30pm with the following action taken. All voted in favor. Motion carried.

A motion was made by Runyon, second by Settje to hire the following: Summer Maint at $12.00 per hour Gayle Halverson. All voted in favor. Motion carried.

With no further business to discuss a motion was made by Bietz, second by Runyon to adjourn the meeting at 6:31pm. All voted in favor. Motion carried.
ATTEST:                                                                                              CITY OF SCOTLAND, SOUTH DAKOTA
______________________________                                                ______________________________
Tanya Bult, Finance Officer                                                                 Randy Thum, Mayor