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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00 pm on Monday, May 9, 2016. The following council members answered to roll call Sean Barrett, Tim Asche, Joe Bouza, and Dick Behl. Those council members absent were Amy Thum and Jerry Neugebauer. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green and Ray Beecher, Chief of Police Kirk McCormick, Tammy Ehlke, Randy Thum, Ron Dvorak, H. Victor Settje, Peggy Schelske, Lorry Schmidt, Pam Godlevsky (5:01pm), Tim Godlevsky (5:01pm), Dennis Dvorak (5:08pm), Amy Thum (5:23pm), Kara Vehar (5:25pm), and Hannah Vehar (5:25pm). The minutes of last month’s meetings (Regular and Special) were approved upon a motion made by Asche, second by Barrett. All voted in favor. Motion carried.
Finance Officer’s Report - In April fifty-three notices of intent to disconnect service letters were mailed out with five being disconnected. All services have been restored. April’s water percentage loss was 4%. April Building Permits: Robert Hertz, Fence; Anthony Hochhalter, Fence & Garage; Ken Sedlacek, Storage Units. A thank you from Amy Thum and family for the Memorial Plant was presented. The bills were presented with Finance Officer Bult adding one more bill to the list which is to Maxwell Spraying in the amount of $1,760 for spraying the cemetery and park, plus seeding a section of the park. A motion was made by Bouza, second by Asche to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
B-Y WATER DISTRICT 5,046,000 Gallons $15,759.60
BARNES & NOBLE, INC Library Books $68.70
BOB GREEN Reimbursement - Supplies $108.74
BROWN & SAENGER Utility Billing Cards $260.00
CENTRAL STATES LAB Sewer Supplies $6,992.01
CITY EMPLOYEE WAGES Council/Mayor $3,001.36
CITY EMPLOYEE WAGES Finance Office $1,975.10
CITY EMPLOYEE WAGES Library $811.02
CITY EMPLOYEE WAGES Police $2,534.90
CITY EMPLOYEE WAGES Sewer $1,437.27
CITY EMPLOYEE WAGES Streets $1,809.26
COOP FARMERS ASSOCIATION Batteries, Oil, Diesel, Spray $711.18
CYNTHIA SCHLIMGEN Election Worker $121.50
DAKOTA DATA SHRED Document Destruction $15.00
DAKOTA STATE UNIVERSITY Library Institute $207.75
DOREEN SCHLECHTER Election Worker $121.50
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $126.00
GIEDD SANITATION Residential Garbage Service $5,130.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $463.77
GROSZ WELDING & REPAIR City Hall - Gate $174.35
IRS Employee Withholding $3,124.24
KAISER APPLICANCE CENTER Weed Eater Supplies $435.46
KENT LEHR Attorney Fees $193.20
KIRK MCCORMICK Reimbursement: Cell Phone $50.00
MAIN STOP Gasoline $224.90
MARY SMITH Election Worker $121.50
MDS MANUFACTURING CO, INC Alarm for Water Tower $1,242.31
MEHLHAFF CONSTRUCTION 2 Loads Crushed Gravel $477.50
NORTHWESTERN ENERGY Electricity / Natural Gas $2,421.03
ONE OFFICE SOLUTION Office Supplies $126.79
RIVERSIDE HYDRAULICS & LABS Truck Hoist Valve Repair $121.92
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $37.31
SCOTLAND JOURNAL Notices $776.81
SCOTLAND OIL CO Diesel, Gasoline $421.18
SCOTLAND REDI-MIX Mortar Mix - Pool $12.00
SCOTTIE STOP Gasoline $124.61
SD DEPT OF REVENUE - LICENSE PLATES 2012 Dodge Title/Plates $11.20
SD DEPT OF REVENUE - MALT BEVERAGE Malt Beverage Licensing Fees $362.50
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage $312.01
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Sewer $86.00
SD ONE CALL Line Locates - April $8.96
SD RETIREMENT Employee Retirement $1,510.16
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TANYA BULT Security Camera System - Pool $539.99
THOMAS OLSON Water Deposit Refund $100.00
TYNDALL NAPA Antifreeze & Oil $110.82
VAN DIEST SUPPLY COMPANY Spray: West Nile & Weeds $1,867.25
VERIZON Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,745.95
WILLRODT MOTOR CO 2012 Dodge Ram 1500 Pickup $16,750.00
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $160.93
AMBILL ASSOCIATION Billed 2 Claims $70.00
AMBULANCE WAGES On Call / Trips $362.02
B&L COMMUNICATIONS Reprogram Radios $40.00
IRS Employee Withholding $59.96
SCOTLAND OIL Diesel & Oil Change $112.30
S.A.A. Bills Presented By:
KRONAIZL INSURANCE Liability Sports Insurance $700.00
LMV SOFTBALL LEAGUE 2016 League Dues $200.00
LMVC BASEBALL LEAGUE 2016 League Dues $75.00
NIKKI KAVANAGH Overpayment for Sign-up $20.00
SCOTLAND JOURNAL Coaches Ads $129.00
SOUTH CENTRAL ASSOC 2016 League Dues $250.00
STEFANI GROSZ Softball Bats (2) $169.54
WYATT ADAM 2016 League Dues $150.00
Chief of Police - Traffic Enforcement - Speed: 4; Seatbelt: 2; Others: 4. Responded to - Agency Assist: 1; Parking: 1; Medical: 1; Curfew: 1; Solicitors: 1; Animal: 2; Noise Disturbance: 2; Abuse: 1; Misc: 9. Reports - Abuse: 1. Arrests - None. Code Enforcement - Open: 1. Closed: 1. Other - Attended storm spotter training; Attended prom activities; Attended incident command training.
City Maintenance Employee Report - Topkote will be coming to do the mill work in a couple of weeks. All the rain has delayed and put them behind schedule. Been busying mowing and trying to keep up. City wide cleanup has been completed and was down a bit from last year.
Council Concerns/Committee Reports:
Barrett - None
Asche - None
Bouza - None
Behl - Robert Rowe offered to donate his labor to install the flooring in the meeting room as a way to give back to the community for all the support his family has received.
Cemetery/Park Spraying Update - Jeremy with Maxwell Spraying was hired to spray the cemetery and park. He was also asked to seed a small section of the park closest to the north picnic shelter.
Swimming Pool Update - The six camera security system has been purchased and received but not installed. We have ordered three six foot benches to replace the chairs inside the pool. We also ordered one eight foot bench to be placed outside the fenced area to the west of the baby pool. An additional lifeguard chair will be added to the pool deck on the east side.
Water Rates Amended Ordinance Second Reading - A motion was made by Bouza, second by Barrett to approve the second reading of the amended water rate ordinance no. 2016-02. All voted in favor. Motion carried.
ORDINANCE NO. 2016-02
“An ordinance regarding updating the provisions of Chapter 12.02.”
BE IT ORDAINED BY THE CITY OF SCOTLAND, BON HOMME COUNTY, SOUTH DAKOTA, that present City Ordinance 12.0203 be amended to read as follows:
12.0203 Rates
The following water rates with a meter system are hereby established for the City of Scotland on a monthly basis:
Residential and Commercial Purchasers:
Minimum Consumption Charge 1 - 1,000 gallons………...……………………………………….$15.00
1,001 – 10,000 gallons used…………………………….……………..$5.00 per additional 1,000 gallons
10,000 – 30,000 gallons used……………………………………………$4.35 per additional 1,000 gallons
30,000 and over…………………………………………………………………$4.05 per additional 1,000 gallons
Non-resident Purchasers:
Purchasers who receive water outside of the city limits of the City of Scotland shall pay one and one-half (1/2) times the aforementioned rates listed for Resident Purchasers. However, non-resident purchasers shall pay the resident sewer rate and hookup fee.
A 10% late fee of the balance due will be assessed to both residents and non-residents after the 20th of each month.
Bulk Water Purchasers:
Purchasers who receive bulk water from the City of Scotland Water Plant shall pay $4.50 per 1,000 gallons.
First Reading: 4-11-16
Second Reading: 5-9-16
Passed and Approved: 5-9-16
____________________________________
Curtis Hofer, Mayor
ATTEST:/s/_________________________________
Tanya Bult, Finance Officer
Mayor Hofer thanked Dick Behl, Jerry Neugebauer, and Amy Thum for the dedicated years of service on the city council.
A motion was made by Behl, second by Asche to adjourn the 2015 - 2016 City Council Meeting at 5:09pm. All voted in favor. Motion carried.
______________________________
Cutis Hofer, Mayor
ATTEST:/s/______________________________
Tanya Bult, Finance Officer
Oath of Office - The oath of office was given by Finance Officer Bult to the 2016 - 2017 new council members Randy Thum, Ron Dvorak, and H. Victor Settje.
The 2016 - 2017 City Council Meeting was called to order by Mayor Hofer at 5:11pm on Monday, May 9, 2016. The following council members answered to roll call: Ron Dvorak, Randy Thum, Sean Barrett, Tim Asche, Joe Bouza, and H. Victor Settje.
2015 - 2016 City Council & Committee Appointments - A motion was made by Thum to nominate Tim Asche as Council President, second to cease nominations by Dvorak. All voted in favor. Motion carried. A motion was made by Bouza to nominate Sean Barrett as Council Vice President, second to cease nominations by Thum. All voted in favor. Motion carried.
2016 - 2017 City Council Appointments
Mayor Curtis Hofer
Council President Tim Asche
Council Vice President Sean Barrett
Council Member Joe Bouza
Ron Dvorak
H. Victor Settje
Randy Thum
Historical Preservation Tanya Bult
Finance Officer Tanya Bult
City Attorney Kent Lehr
Librarian Kara Vehar
Cemetery Sexton Tanya Bult
Custodian of Records Tanya Bult
Joe Bouza
Tim Asche
City Health Officer Dr. Paul Grow
Chief of Police Kirk McCormick
City Plumber Larry Auch
Official Newspaper Scotland Journal
Official Depository F & M State Bank
City Engineer Kim McLaury
City Hall Rental Tanya Bult
City Superintendents & Certified Operators Bob Green & Ray Beecher
Civil Defense Director Sean Barrett
2016 - 2017 Committee Appointments
Southern Missouri Waste Compact Curtis Hofer
District III Representative Curtis Hofer
Fire Sean Barrett
Randy Thum
Water & Sewer Tim Asche
Ron Dvorak
Randy Thum
Lights & Power Tim Asche
Joe Bouza
Streets & Alleys Sean Barrett
Joe Bouza
H. Victor Settje
Cemetery & Parks H. Victor Settje
Randy Thum
Buildings & Insurance Tim Asche
Ron Dvorak
Finance & Purchasing Joe Bouza
Ron Dvorak
Swimming Pool Sean Barrett
Randy Thum
Emergency Care Council Tim Asche
H. Victor Settje
Code Enforcement Curtis Hofer
Sean Barrett
Joe Bouza
Ron Dvorak
Board of Health Tim Asche
Joe Bouza
H. Victor Settje
Yard Waste (Rubble Site) Randy Thum
Library Board Tim Asche
Economic Development Curtis Hofer
Mayor Hofer congratulated and welcomed the new council members Ron Dvorak, Randy Thum, and H. Victor Settje. Hofer briefly went over what he expected of the council in regards to attendance.
Code Enforcement Committee - Hofer asked the code enforcement committee to drive around town and note properties that need to be addressed for any code enforcement violations. The committee should report their finding at the June regular meeting.
Streets & Alleys Committee - Please evaluate the ongoing concern of water and melted snow drainage issues in the alley by Allen Muilenburg’s. Also, Rick Meyer is looking into possibly concreating a valley in front of the bus shed to help with water drainage. Meyer received a quote of $1,200 to complete the project with the city possibly responsible for half. Please assess the issue and see what can be done.
Rubble Site - A lot of residents are requesting the rubble site be open at least one night a week later than 6:30pm. Starting on Thursday, May 19 the rubble site will be kept open until approximately 7:30pm/8:00pm. After a few weeks the time will be re-evaluated and a permanent time will be set. From May 1st - October 31st the city guys will not open the rubble site for residents on days the rubble site is scheduled to be closed.
2016-17 Malt Beverage License Renewals - Renewal applications were received from the Buche Food to renew their retail malt beverage license, the Main Stop to renew their package malt beverage license, and the Scottie Stop to renew their package malt beverage & SD farm wine license. A motion was made by Thum, second by Settje to renew all three licenses. All voted in favor. Motion carried.
Pam Godlevsky requested a special event daily malt beverage license for Thursday, May 12, Thursday, May 19, and Sunday, June 26, 2016 for the Town Team Baseball games being held at Glen Baker Field. A motion was made by Settje, second by Dvorak to approve the Special Event Daily Malt Beverage License request. All voted in favor. Motion carried.
Recreation Bar requested a malt beverage license for Friday, June 3, 2016 for a Youth Center Tour of Tables and Murder Mystery Dinner Theatre Fundraiser being held at the City Hall. A motion was made by Asche, second by Thum to approve the Daily Malt Beverage License request. All voted in favor with Barrett abstaining. Motion carried.
Youth Center - Lorry Schmidt addressed the council on behalf of the Youth Center. The youth center is open every day that the school is in session. It is well attended with an average of 27 kids per day. The cost to attend the youth center is $1 per day, with scholarships available. A copy of their budget was handed out to the council to show income and expenses. A motion was made by Settje, second by Dvorak to donate $2,200 to the youth center to cover the cost of the Murder Mystery Dinner Theatre. All voted in favor. Motion carried.
Set meeting date for the June Meeting - The June council meeting will be on Monday, June 6, 2016 at 5:00 pm.
Library Report - Kara Vehar, Library Director wanted to thank the council for hiring Deb Dubrul as Library Aid, she is doing fantastic and Brooke Pravecek as Summer Reading Program Aid. They are gearing up for the summer reading program with an average of 75 kids per year. Since the beginning of January the library has done four or five programs such as adult coloring and book chats. Starting next week the summer library hours go into effect: Mondays 10am - 3pm; Wednesdays 2pm - 8pm; Fridays 10am - 3pm; Saturdays 10am - 2pm. The library will be closed for about two weeks to install new carpet this summer, official dates have not been determined.
Dandelions - There was a lengthy discussion regarding the ordinance of noxious weeds and other weeds. At this time the council is asking citizens to please consider spraying your weeds and dandelions.
A motion was made by Asche, second by Barrett to enter into executive session at 5:44 pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Settje, second by Thum to come out of executive session at 5:52 pm with the following actions taken. All voted in favor. Motion carried.
A motion was made by Bouza, second by Dvorak to hire the following lifeguard: Tate Reiner @ $9.00 per hour subject to certification. Plus a $1.00 incentive at the end of the completed season based on hours worked and personnel review. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Dvorak, seconded by Settje to adjourn the meeting at 5:54 pm. All voted in favor. Motion carried.
______________________________
Curtis Hofer, Mayor
ATTEST:/s/_________________________
Tanya Bult, Finance Officer