The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Tuesday, November 13, 2018. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Randy Thum and Sean Barrett (5:04pm). Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green and Jason Alberts, Erin Odens, Melissa Gale, Joel Neuman, and Peggy Schelske.
A motion was made by Thum, second by Settje to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular and special meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bietz, second by Thum to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
AMAZON/SYNCB Library Books $358.71
ARAMARK CareGuard Mats: October $41.25
B-Y WATER DISTRICT 5,228,000 Gallons $16,323.80
CENTRAL FARMERS COOP Battery, Tires (2) $580.00
CENTRAL STATES LAB Pen Oil $203.16
CITY EMPLOYEE WAGES Council & Mayor $3,093.73
CITY EMPLOYEE WAGES Finance Office $2,273.03
CITY EMPLOYEE WAGES Library $845.89
CITY EMPLOYEE WAGES Police $1,119.30
CITY EMPLOYEE WAGES Rubble Site $486.22
CITY EMPLOYEE WAGES Streets $2,149.75
CITY EMPLOYEE WAGES Sewer $1,293.17
CITY OF SCOTLAND Deposit: C. Herrboldt, L. Fischer, K. Cruff $225.00
DAKOTA DATA SHRED Equipment Rental $15.50
DON HIGHT Water Deposit Refund $50.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $414.93
IRS Employee Withholding $3,043.23
JASON ALBERTS Cell Phone - November $50.00
KENT LEHR Attorney Fees $451.20
KRONAIZL INSURANCE Inland Marine Equipment, Ford Truck $283.00
LARSON SALES, INC Blades (9ct) $82.61
MAIN STOP Gasoline $206.03
MICHELLE KASS Reimburse: Supplies $82.13
MIDWEST RADAR & EQUIPMENT Radar - Yearly Recert $40.00
MYERS SANITATION Residential Garbage Service $4,898.50
NATIONAL PEN CO LLC Library Pens (250ct) $170.58
NORTHWESTERN ENERGY Electricity, Natural Gas $4,694.06
ONE OFFICE SOLUTION Office Supplies $242.92
SCOTLAND HARDWARE Repairs/Maint & Supplies $65.94
SCOTLAND JOURNAL Notices, Ads $323.01
SCOTLAND OIL COMPANY Diesel, Tires (2) $888.39
SCOTTIE STOP Gasoline $161.78
SD BUILDING OFFICIALS ASSOCIATION 2019 Membership Dues $50.00
SD CHILD SUPPORT Monthly Payment $679.38
SD CODE ENFORCEMENT ASSOCIATION 2019 Membership Dues $40.00
SD DEPT OF REVENUE - LICENSE PLATES 2007 Sterling Dump Truck $16.20
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Camping $446.02
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water, Sewer $270.00
SD FINANCE OFFICER ASSOCIATION 2019 Membership Dues $40.00
SD HUMAN RESOURCE ASSOCIATION 2019 Membership Dues $25.00
SD MUNICIPAL LEAGUE 2019 Membership Dues $1,023.69
SD ONE CALL Line Locates - September $7.84
SD POLICE CHIEF'S ASSOCIATION 2019 Membership Dues $96.18
SD STREET MAINTENANCE ASSOCIATION 2019 Membership Dues $35.00
SD RETIREMENT Employee Retirement $1,083.02
SDML WORKERS COMPENSATION 2019 Workers Comp $6,993.00
TANYA BULT Reimburse: Hosting Web (3yrs) $421.55
TYNDALL NAPA Filters, Battery Charger $171.67
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
Ambulance Bills Presented By:
AMBILL ASSOCIATES Claims: September (6) $210.00
AMBULANCE WAGES On Call / Trips $443.28
BOUND TREE Medical Supplies $309.87
IRS Employee Withholding $73.44
MED-STAR PARAMEDIC, INC Paramedic Intercept Service $200.00
MOORE MEDICAL Medical Supplies $721.21
SCOTLAND HARDWARE Strap 3x3/4 Blk $29.95
SD EMS FOR CHILDREN PEPP Course $600.00
Finance Officer’s Report - In October 30 notices of intent to disconnect service letters were mailed with none being disconnected. October Building Permits: Rhonda Isaak - Garage Addition. Receiving numerous calls regarding the whistle, which the control is currently located in the Golden West building. Relocating the control to the city building is being looked into. Flags at half-staff are also being addressed. Notices will be passed onto the fire and ambulance department.
City Maintenance Employee Report - Putting up Christmas street lights this week due to the weather being nice. Waiting to remove the final cedar trees at the cemetery until the ground is a bit harder. Waiting on Dakota Pump to come and replace the pump on Main Street. We are running on only the one which is working fine.
Council Concerns/Committee Reports:
Asche - Individual clipping weeds at museum and discovered a rock had been thrown up damaging the rear truck window. City insurance stated due to no negligence on city for the window damage claim was denied.
Settje - Questioned who is responsible to repair roads that are plotted but not through roads. It was stated if it is a plotted road but not maintained it’s the landowners.
Bietz - None
Barrett - Questioned if it was ok for the Youth Center to have an escape room trailer parked on Main Street on New Year’s Eve from 7-10pm as a fundraiser. Council approved.
Thum - None
Board of Adjustments
A motion was made by Thum, second by Bietz to approve the restricted use facility resolution 2018-04. All voted in favor. Motion carried.
Restricted Use Facility Resolution 2018-04
WHEREAS, City of Scotland desires to establish a restricted use storage and disposal facility for the purpose of solid waste management; and
WHEREAS, the City of Scotland has approved siting the proposed facility; and
WHEREAS, the siting of this proposed facility is not in conflict with any established zoning laws or ordinances; and
WHEREAS, City of Scotland will file a solid waste application with the South Dakota Department of Environment and Natural Resources (DENR); and
WHEREAS, DENR will review that application to determine that the facility can be operated within the South Dakota laws and regulations; and
WHEREAS, DENR may recommend the approval of the permit with conditions adequate to safeguard the environment; and
WHEREAS, the Board of Minerals and Environment will review, modify, approve, or deny the permit if the tentative recommendations and/or conditions of the permit are contested by any interested party; and
WHEREAS, the City of Scotland Board of Adjustments is required by South Dakota law SDCL 34A-6-103 to approve of a solid waste facility prior to the issuance of a solid waste permit;
IT IS THEREFORE RESOLVED that the City of Scotland Board of Adjustments hereby approves construction and operation of the proposed facility to be operated under the terms of a solid waste permit to be issued by the Board of Minerals and Environment.
APPROVED this 13 day of November, 2018 by the City of Scotland Board of Adjustments in regular session at 5pm.
Animal Ordinance - A motion was made by Barrett, second by Thum to approve the first reading to the city ordinance regarding regulations and licensing of dogs and cats. Major changes in the ordinance include: vicious dogs, dogs muzzled, number of dogs limited, dog waste, and number of cats limited. All voted in favor. Motion carried.
Cemetery Fence - Green stated he and Jason could paint and install some new posts to sturdy up and straighten out the fence with about 5-6 replacement panels needed. Barrett spoke with the colony and they thought they could make some replacement panels for a couple hundred dollars. The brick entrance posts will be looked into being repaired and/or replaced as well.
Restricted Site Use Update - The next step is to get onto the Bon Homme County Commissioners agenda to receive their approval.
2019 Liquor License Renewals - The licenses up for renewal now are the VFW (retail on-sale liquor), the Recreation Bar (retail on-sale and off-sale package liquor), Cash Smart (retail off-sale wine), and the Main Stop (retail off-sale wine) the license period of January 1, 2019 through December 31, 2019. A motion was made by Asche, second by Settje to approve the liquor license renewals for VFW, Recreation Bar, Cash Smart, and the Main Stop for the year 2019. All voted in favor with Barrett abstaining. Motion carried.
City Health Insurance - Wellmark of South Dakota has a 14.70% decrease from $705.44 per month per eligible employee in 2018 to $601.74 per month per eligible employee in 2019. A motion was made by Thum, second by Bietz to approve the employee health insurance rates. All voted in favor. Motion carried.
City Vision Insurance - Avesis Vision Care offers a vision plan for $7.18 per month per eligible employee in 2019. A motion was made by Settje, second by Barrett to approve the vision care for eligible employees and allow family to be added at the employees expense. All voted in favor. Motion carried.
City Work Comp Insurance - Currently city work comp insurance is with South Dakota Municipal League Worker’s Compensation Pool. The rates increased slightly from $8,424 to $8,663 but the city received a size discount credit, renewal credit, return on equity credit, and a loss control credit to bring the billing to $6,993. A motion was made by Thum, second by Asche to approve the renewal coverage with the SDML Pool. All voted in favor. Motion carried.
Curb & Gutter - It was previously discussed at a committee meeting to complete about six blocks one year than wait two to three years and repeat instead of a block or two every year for better pricing as stated by Kim McLaury, City Engineer. A motion was made by Bietz, second by Thum to approve McLaury Engineer to complete their preliminary work so the city could bid the first six blocks in January of 2020 and start curb and gutter spring of 2020. All voted in favor. Motion carried.
Flowers & More – A motion was made by Thum, second by Barrett to have Flowers & More fill the Main Street flower pots for the holidays costing $45.00 per planter. All voted in favor. Motion carried.
Health Hometown Initiative - Melissa Gale on behalf of the Economic Development spoke in regards to healthy hometown powered by Wellmark. They want to help identify ways that will create positive and lasting changes in our community.
Local Mitigation Plan - A motion was made by Thum, second by Bietz to approve and confirm that the City of Scotland has agreed to participate in the Bon Homme County multi-jurisdictional hazard mitigation plan. All voted in favor. Motion carried.
Scotland Chamber - Is working on another incentive to encourage people to shop local with a rewards program. The program will take place yet this year or in the spring of 2019. A motion was made by Thum, second by Settje to approve a donation up to $3,000 to the shop local rewards program. All voted in favor. Motion carried.
Supplemental Appropriations - A motion was made by Barrett, second by Bietz to approve the first reading of the ordinance providing the appropriations to supplement the Cemetery, Health, Ambulance (Restricted), Recreation, and Recreation S.A.A. (Restricted) within the general fund. All voted in favor. Motion carried.
Set meeting date for the December Meeting - The meeting will be on Monday, December 10, 2018 at 5:00pm.
A motion was made by Bietz, second by Asche to enter into executive session at 6:01pm for Personnel as per SDCL 1-25-2 Sub (1) - Chief of Police. All voted in favor. Motion carried.
A motion was made by Barrett, second by Asche to come out of executive session at 6:36pm with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Settje to hire Joel Neuman at $15.00 per hour. Neuman must be able to report for law enforcement basic training on November 25, 2018 in Pierre for a twelve week course. After successfully completing the certification and six month probation period (probationary starts after returning from training) a raise will be discussed. A contract shall be in effect for three years starting with the date the finance officer receives documentation of employee’s certification. Yay: Asche, Settje, Bietz, Thum. Nay: Barrett. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Asche to adjourn the meeting at 6:38pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer