The regular meeting of the City of Scotland was called to order by President Tim Asche at 5:00 pm on Monday, November 14, 2016. The following council members answered to roll call H. Victor Settje, Ron Dvorak, and Sean Barrett. Those council members absent were Joe Bouza and Randy Thum. Others present were Finance Officer Tanya Bult, City Maintenance Employee Bob Green and Ray Beecher, Peggy Schelske, Skyler Peterson, Kay Petrik, Kim McLaury, Lola Skovly, Todd Skovly, Damon Alvey (5:06pm), Kent Lehr (5:07pm), Analiese Cap (5:22pm), and John Cap (5:22pm). The 10th of October meeting minutes were approved upon a motion made by Dvorak, second by Barrett. All voted in favor. Motion carried.
Finance Officer’s Report - October’s water percentage loss was 6%. October Building Permits: Jake & Valerie Sturges - Remodel; Bruce & Sandy Schweitzer – Garden Shed; Joe & Rhonda Bouza – Replace Steps. The bills were presented and a motion was made by Settje, second by Dvorak to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $373.51
AMAZON/SYNCB Library Books & DVD's $403.03
AUCH PLUMBING & HEATING Water Main Tap $561.00
B-Y WATER DISTRICT 5,944,000 Gallons $18,543.40
BARNES & NOBLE, INC Library Books $311.91
CENTRAL FARMERS COOP Oil $53.75
CHASE PEST SERVICE Pest Control - City Hall $60.00
CITY EMPLOYEE WAGES Council/Mayor $2,909.03
CITY EMPLOYEE WAGES Finance Office $1,909.54
CITY EMPLOYEE WAGES Library $856.77
CITY EMPLOYEE WAGES Police $2,469.08
CITY EMPLOYEE WAGES Rubble Site $315.51
CITY EMPLOYEE WAGES Sewer $1,471.94
CITY EMPLOYEE WAGES Streets $1,597.01
CITY OF SCOTLAND Water Deposit: M. Smith $75.00
DAKOTA DATA SHRED Document Destruction $15.00
DAKOTA SUPPLY GROUP Water Supplies $591.53
EMERGENCY CARE COUNCIL 1/2 on EMT Call Pay $132.00
GIEDD SANITATION Residential Garbage Service $5,220.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $423.08
GREEN AUTO Police Truck 2nd Battery $601.86
IRS Employee Withholding $3,289.91
KIRK MCCORMICK Reimbursement: Cell Phone & Supplies $417.34
MAIN STOP Gasoline $116.94
MICHELLE KASS Reimbursement: Supplies $14.28
NORTHWESTERN ENERGY Electricity / Natural Gas $4,645.78
ONE OFFICE SOLUTION Supplies: Finance & Police $717.78
PITNEY BOWES LLC Postage Machine Lease $194.10
RAY SCHNEIDER Water Deposit Refund $50.00
SCOTLAND HARDWARE Repairs/Maintenance & Supplies $26.76
SCOTLAND JOURNAL Notices & Supplies $521.34
SCOTLAND OIL CO Gasoline $212.97
SCOTLAND REDI-MIX Back Hoe Fire Hydrant Repair $153.06
SCOTTIE STOP Gasoline $112.56
SD BUILDING OFFICIALS ASSOC 2017 Membership Dues $50.00
SD CODE ENFORCEMENT ASSOC 2017 Membership Dues $40.00
SD DEPT OF REVENUE - SALES TAX Sales Tax - Camping, Garbage $376.82
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water & Sewer $267.00
SD FINANCE OFFICER ASSOC 2017 Membership Dues $40.00
SD HUMAN RESOURCE ASSOC 2017 Membership Dues $25.00
SD MUNICIPAL LEAGUE 2017 Annual Dues $966.85
SD ONE CALL Line Locates - Sept/Oct $25.76
SD POLICE CHIEF ASSOC 2017 Membership Dues $96.18
SD RETIREMENT Employee Retirement $1,465.20
SD STREET MAINTENANCE ASSOC 2017 Membership Dues $35.00
SDML WORKERS COMPENSATION 2017 Workers Comp $6,769.00
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TANYA BULT Reimbursement: McCormick Memorial $34.74
TOPKOTE, INC Street Repair - 120 ton of Hot Asphalt $36,000.00
TYNDALL NAPA Oil Filter & Thermostat $25.03
VERIZON Mobile Broadband $80.02
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,746.00
Ambulance Bills Presented By:
A-OX WELDING SUPPLY Oxygen $140.71
AMBULANCE WAGES On Call / Trips $476.47
CHASE PEST Pest Control $120.00
IRS Employee Withholding $87.61
JIM MARUSKA Supplies $130.67
SCOTLAND HARDWARE Supplies $3.96
Chief of Police - Traffic Enforcement - Speed: 2; Other: 5. Responded to - Runaway: 1; Welfare Check: 3; Misc: 3; Disturbance: 4; Animal: 2; Parking: 4; Civil: 1; Traffic Complaint: 2; Suspicious: 2; Alarm: 1; Death: 1. Reports - Vandalism and Death. Arrests - None. Code Enforcement - Opened: 1. Closed: 7. Other - Talked with Head Start kids about Halloween Safety and Firearms training.
City Maintenance Employee Report – Getting ready for winter.
Address Public Concerns:
Damon Alvey stated they have hired a construction manager at risk to work with our architect in developing detailed building plans over the next few months. They are working with contractors and material vendors to try and give us a realistic price for the project. They will know more next month. Alvey has also met with the City and School Librarians to gather their input. Alvey would like to meet with the City Council member on the Library Committee to see if the City has any concerns as we move forward.
Council Concerns/Committee Reports:
Settje - None
Dvorak - None
Barrett - None
Asche - None
Aramark Services - A motion was made by Barrett, second by Dvorak to rent 1 - 3x4 Careguard Mat by shop door, 1 - 4x6 Careguard Mat in office, and 1 - 3x10 Careguard Mat by entrance door. Monthly in the summer months with a minimum stop fee of $20.00 and every other week in the winter months with a minimum stop fee of $15.00. All voted in favor. Motion carried.
Pool Maintenance Update - Contacted Benders for a quote regarding lining the surge tank. They got the filters cleaned out and will wait till spring to replace the 1,200 pounds of rock and 3,000 pounds of sand. They are placing an order for a valve. Chemical pump is not high on the priority list as they have to be at the pool daily to monitor it anyway. Need to purchase a new fill level as that quit working the past season.
Water Tower Repair - Waiting to hear back from Robert Hille d/b/a H&H Contracting.
Liquor License 2017 Renewals - The licenses up for renewal now are the VFW (retail on-sale liquor), the Recreation Bar (retail on-sale and off-sale package liquor), Jacs Bar (retail on-sale and off-sale package liquor), and the Main Stop (retail off-sale wine) the license period of January 1, 2017 through December 31, 2017. A motion was made by Dvorak, second by Asche to approve the liquor license renewals for VFW, Recreation Bar, Jacs Bar, and the Main Stop for the year 2017. All voted in favor. Motion carried.
City Work Comp Insurance - Currently city work comp insurance is with South Dakota Municipal League Worker’s Compensation Pool. The rates increased slightly from $7,949 to $8,348 but the city received a size discount credit, renewal credit, and loss control credit to bring the billing to $6,769. A motion was made by Barrett, second by Dvorak to approve the renewal coverage with the SDML Pool. All voted in favor. Motion carried.
City Flower Pots - A motion was made by Dvorak, second by Settje to have Flowers & More fill the Main Street flower pots for the holidays costing approximately $39.50 per planter. All voted in favor. Motion carried.
Garbage Service Opening of Bids:
1) Myers Sanitation - Bid was $14.25 per household size of 2 or less $15.75 per household size of 3 or more, for once a week pick up.
2) Giedd Sanitation - Bid was $13.75 per household size of 2 or less $14.75 per household size of 3 or more, for once a week pick up on Thursdays.
3) Petrik Sanitation - Bid was $14.74 per 1-96 gallon toter and $6.00 per additional 96 gallon toter, for once a week pick up.
Finance Officer Bult stated that there is a $2.25 city administration fee added to each bid. No action was taken and tabled until next month’s regular meeting.
Gary LaCompte, chairperson from the South Central Water Development District out of Armour, SD awarded the City of Scotland a check for a grant in the amount of $10,000 for the water tower relining project. LaCompte urged the City to get water rates high enough to qualify for state monies.
Set meeting date for the December Meeting - The December council meeting will be on Monday, December 12, 2016 at 5:00 pm.
With no further business to discuss a motion was made by Barrett, second by Dvorak to adjourn the meeting at 5:36 pm. All voted in favor. Motion carried.
Tim Asche, President
Tanya Bult, Finance Officer