The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, November 4, 2019. The following council members answered to roll call Randy Abbink, Tim Asche, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Victor Settje. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, and Peggy Schelske.
A motion was made by Thum, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bietz, second by Thum to approve the bills. All voted in favor. Motion carried.
Bills Presented By:
AFLAC Employee Insurance $269.77
AUCH PLUMBING & Heating Hydrant Repair (Fifth/Main) $539.07
B-Y WATER DISTRICT 4,674,000 Gallons $14,606.40
BROWNS - SAENGER Utility Billing Cards $430.00
CENTRAL FARMERS COOP Post, Wire, Clips, Diesel $629.39
CITY EMPLOYEE WAGES Council & Mayor $3,093.72
CITY EMPLOYEE WAGES Finance Office $2,348.77
CITY EMPLOYEE WAGES Library $992.64
CITY EMPLOYEE WAGES Police $2,970.65
CITY EMPLOYEE WAGES Rubble Site $499.96
CITY EMPLOYEE WAGES Streets $2,058.72
CITY EMPLOYEE WAGES Water $1,516.57
CITY OF SCOTLAND Water Deposit Refund $134.49
DAKOTA DATA SHRED Equipment Rental $16.00
DAKOTA PUMP Repair Lift Station on Hwy $2,478.32
DEMCO, INC Library Supplies $87.24
FARMERS & MERCHANTS STATE BANK ACH Fees - October $20.11
GALLS, LLC Police Supplies $103.87
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $386.20
GREEN AUTO REPAIR Lights, Bulbs, Glasses, Valves, Rebuild Transmission $4,647.56
IRS Employee Withholding $3,671.30
JASON ALBERTS Reimburse: Cell Phone October $50.00
JIM SMITH Dig Post Holes $102.00
KENT LEHR Attorney Fees $189.50
MAIN STOP Gasoline $546.64
MARVIN RICH Water Deposit Refund $10.36
MCLAURY ENGINEERING Scotland - State Street Drainage $5,057.30
MYERS SANITATION Residential Garbage Service $4,826.75
NORTHWESTERN ENERGY Electricity, Natural Gas $5,547.15
ONE OFFICE SOLUTION Office Supplies $385.48
SCOTLAND HARDWARE Repairs, Maint, Supplies $174.49
SCOTLAND JOURNAL Notices, Ads $544.48
SCOTLAND OIL COMPANY Gasoline, Diesel, Oil $1,081.40
SCOTLAND SCHOOL DISTRICT Destiny Tech Support Contract $291.30
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Camping, Garbage $383.90
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water, Sewer $418.00
SD ONE CALL Line Locates: September $50.40
SD RETIREMENT Employee Retirement $1,740.42
TOPKOTE, INC Crack Seal: 18,750 @ $.64 $12,000.00
TYLER GROSZ Water Deposit Refund $30.15
TYNDALL NAPA Supplies $312.11
VERIZON Police Mobile Broadband $40.01
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,406.96
YANKTON PRESS & DAKOTAN Advertise: Maint Position $1,172.39
YANKTON JANITORIAL SUPPLY Bathroom Supplies $145.60
Bills Presented By:
AMBILL ASSOCIATES Claims: September (7) $245.00
AMBULANCE WAGES On Call / Trips $756.94
BOUND TREE MEDICAL Medical Supplies $652.08
IRS Employee Withholding $125.79
JIM MARUSKA Reimburse: Meal $27.68
LANDMANN JUNGMAN MEM HOSP Ambulance Trips - Nurse (2) $80.00
MATHESON TRI-GAS Oxygen $64.84
SCOTLAND HARDWARE Supplies $23.95
Finance Officer’s Report - In October, 24 notices of intent to disconnect service letters were mailed with one being disconnected. All services have been restored. Bult is still working with FEMA regarding the damaged roads due to the flooding.
City Maintenance Employee Report - Water Tower underside area was leaking. A new stainless steel expansion joint was installed. A cast iron pipe was leaking at fifth and main. The pipe was banded and will be replaced in the spring. Crack seal contract has been fulfilled however the curb area was not completed. December 3 & 4 they will be attending a water class for credit hours in Sioux Falls pending weather.
Council Concerns/Committee Reports:
Abbink - None
Asche - Requested update on Game, Fish, & Parks regarding excessive amount of wild turkeys in town
Bietz - None
Barrett - None
Thum - None
Code Enforcement Officer Update - The city received a fee per hour from a code enforcement specialist Geoff Fillingsness. The city is moving forward with the first step by purchasing the international property maintenance code and international residential code books. Next step is to adopt these code books to cover what our city ordinance doesn’t cover.
County Tax Deed Property Update - Mary Jo Bauder, Bon Homme County Commissioner stated she would update the council after the commissioner meeting held on Tuesday, November 5, 2019.
Restricted Site Use Fees - The committee should meet and bring back their recommendation to the council.
Sidewalk/Alley Update - June Hansen, South Dakota ADA Coordinator is in the process of reviewing the concerns and pictures with other staff in the Central Office and we’ll get back to us soon. It was decided to table the discussion until further recommendations were received from Hansen.
Swimming Pool Repairs - It was suggested to have Lorre from MC&R Pools come and give recommendations with cost proposals. A committee meeting will be set first thing in the spring.
2020 Liquor License Renewals - The licenses up for renewal are Cash Smart (retail on-off sale wine and cider), Main Stop (retail on-off sale wine and cider), Main Stop (package off sale liquor), Recreation Bar (retail on sale liquor), Recreation Bar (package off sale liquor), and VFW (retail on sale liquor) the license period of January 1, 2020 through December 31, 2020. A motion was made by Bietz, second by Thum to approve the liquor license renewals for Cash Smart, Main Stop, Recreation Bar, and VFW for the year 2020. All voted in favor with Barrett abstaining. Motion carried.
Animals - Numerous calls have been received regarding dogs at large without a leash in the business district and cats at large throughout town. City ordinance regarding animals (dogs and cats) was reviewed as follows:
5A.00 (d) At Large - A dog, cat or other animal shall be deemed AT LARGE within the meaning of this chapter when the animal is either: (1) On the premises of a person, firm or corporation other than the owner, without the consent of the owner or occupant of the premises; (2) In or upon a vehicle without the consent of the owner or possessor of the vehicle; (3) In a park, cemetery, public or private school grounds or public place and not under the control of the owner by means of a leash not to exceed ten feet in length, or is accompanied by and under the control and direction of a competent owner and obedient to that owner’s command and is within two of the dog’s body length from the person; (4) On a public street, alley or other right-of-way, except when under the control of the owner by means of a leash not to exceed ten feet in length or is accompanied by and under the control and direction of a competent owner and obedient to that owner’s command and is within two of the dog’s body length from the person. (f) Leash - A cord, rope or chain not more than ten feet in length by which a dog, cat or other animal is controlled by the person accompanying it.
5A.0102 Dog at Large - It is unlawful for a dog to run at large. An owner is responsible to prevent their dog from running at large.
5A.0111 Dog Waste - It shall be unlawful for any person in possession or control of a dog to fail to prevent the dog from defecating on public or private property not owned by such person. If any dog does defecate upon public or private property, then the person in possession of the dog shall immediately and thoroughly clean the fecal material from such public or private property.
5A.0202 Cats at Large - It is unlawful for a cat to run at large. An owner is responsible to prevent their cat from running at large.
5A.0203 Prohibited Behavior - It shall be unlawful for any owner or owners, within the limits of the City of Scotland, to permit their cat to engage in prohibited behavior. Prohibited behavior shall mean digging in garbage, destroying or depositing bodily waste on shrubbery, lawns, flowers or gardens.
5A.0199, 5A.0299, 5A.0399 Penalties - Unless otherwise stated, any person violating the provisions of this chapter shall be guilty of a misdemeanor and fined a sum not exceeding the sum of one hundred dollars ($100). Each day a violation continues shall be considered a separate offense.
Becker Gardens - Flowers & More asked if the council would like Becker Gardens to be cleared for the winter or could the pallets remain on the property. Approval was given to leave as is if desired.
Flowers & More City Flower Pots - Flowers & More gave a quote of $45 per planter to fill the Main Street flower pots for the holidays. It was decided with snow removal it would be easier without the flower pots present. The council will re-visit the flower pots in the spring.
City Health Insurance - Wellmark of South Dakota has a 0.44% increase from $601.74 per month per eligible employee in 2019 to $604.39 per month per eligible employee in 2020. A motion was made by Thum, second by Bietz to approve the employee health insurance rates. All voted in favor. Motion carried.
City Vision Insurance - VSP offers a vision plan for $7.18 per month per eligible employee in 2020. A motion was made by Thum, second by Asche to approve the vision care for eligible employees and allow family to be added at the employees expense. All voted in favor. Motion carried.
City Work Comp Insurance - Currently city work comp insurance is with South Dakota Municipal League Worker’s Compensation Pool. The rates decreased slightly from $6,993 to $6,663. A motion was made by Thum, second by Bietz to approve the renewal coverage with the SDML Pool. All voted in favor. Motion carried.
Garbage Service Open Bids -
1) Myers Sanitation - Bid was $15.20 per household size 2 or less and $15.95 per household size 3 or more, for once a week
Finance Officer Bult stated that there is a $2.25 city administration fee added to each bid price. Myers Sanitation stated there would be no negotiations needed if landfill prices or fuel prices increased for the 3 year agreement. A motion was made by Bietz, second by Abbink to approve and accept the garbage bid received from Myers Sanitation for $15.20 per household size 2 or less and $15.95 per household size 3 or more, for once a week pick up plus the $2.25 city administration fee. All voted in favor. Motion carried.
Set meeting date for the December Meeting - The meeting will be on Monday, December 9, 2019 at 5:00pm.
With no further business to discuss a motion was made by Bietz, second by Asche to adjourn the meeting at 6:01pm. All voted in favor. Motion carried.
Curtis Hofer, Mayor
Tanya Bult, Finance Officer