The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, November 7, 2022. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz, Randy Thum, and Sean Barrett (5:08pm). Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Police Officer James Hoffard, Peggy Schelske, David Finnell, David Hoffman, Jason Bietz (5:24pm), and Melanie Hall Edwards (5:38pm).
A motion was made by Bietz, second by Abbink to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Thum, second by Runyon to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $281.88
AMAZON Library Books $380.09
B-Y WATER DISTRICT 7,167,000 Gallons $22,334.70
BENDER'S SEWER & DRAIN Clean & Repair Lagoon $11,444.00
BLACKBURN & STEVENS Code Enforcement Attorney Fees $122.50
CENTRAL FARMERS COOP Diesel $67.34
CHASE PEST SERVICE Pest Control: City Hall, Fire Hall $120.00
CITY EMPLOYEE WAGES Council/Mayor $3,232.25
CITY EMPLOYEE WAGES Finance Officer $4,313.79
CITY EMPLOYEE WAGES Library $1,037.36
CITY EMPLOYEE WAGES Police/Code Enforcement $5,217.56
CITY EMPLOYEE WAGES Rubble Site $981.22
CITY EMPLOYEE WAGES Streets $4,460.52
CITY EMPLOYEE WAGES Summer Maintenance $205.38
CITY EMPLOYEE WAGES Water $3,651.39
CITY OF SCOTLAND City Water/ Sewer Bills $230.30
CITY OF SCOTLAND Water Deposit Refund $64.20
DAKOTA PUMP INC Sewer Parts $83.73
DAKOTA SUPPLY GROUP Repairs: Pool, Water $2,391.07
DISPLAY SALES LED Christmas Decorations $7,373.00
FARMERS & MERCHANTS STATE BANK Auto Pay - October $39.80
FENSELS'S ELECTRICAL SUPPLY Sewer Clamps $42.60
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $624.38
GREG ATKINSON Water Deposit Refund $100.00
IN CONTROL INC Water Tower Control System $21,146.40
IRS Employee Withholding $5,749.50
JACKS UNIFORM & EQUIPMENT Police Supplies $398.64
KIM FUERST Water Deposit Refund $35.80
MAIN STOP Gasoline, Propane $580.18
MAXWELL CONSTRUCTION Lagoon Stands $1,050.00
MYERS SANITATION Residential Garbage $5,594.40
NORTHWESTERN ENERGY Electricity, Natural Gas $5,752.59
SCOTLAND HARDWARE Repairs, Maint, Supplies $523.03
SCOTLAND JOURNAL Legals, Notices, Ads $444.37
SCOTLAND MEDICAL CLINIC Employee Physical - J. Hoffard $89.79
SD DEPT OF REVENUE Sales Tax: Garbage, Camping $519.09
SD DEPT OF REVENUE Samples: Water $754.00
SD MUNICIPAL LEAGUE 2023 Membership $1,122.86
SD ONE CALL Line Locates - September $21.28
SD RETIREMENT Employee Retirement $2,827.10
SD WATER & WASTEWATER 2023 Membership $20.00
TOPKOTE INC Crack Seal 8,695 lin ft $5,999.55
TYNDALL NAPA Cop Truck, Streets $150.44
USA BLUEBOOK Replacement Disc $819.00
VERIZON Broadband: Police, Water, Meters $120.03
VISION SERVICE PLAN Employee Vision Insurance $34.84
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,037.88
WORKPLACEPRO Staff Supplies $127.40
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: September (4) $140.00
AMBULANCE WAGES On Call / Trips $724.00
IRS Employee Withholding $120.00
SCOTLAND HARDWARE Nuts, Bolts, Tie-Down, Battery $38.76
Finance Officer Report - A thank you was received from the Bietz Family and the Nelson Family for the memorial plants. Friday November 11th the office is closed in observance of Veterans Day. Governor Noem has declared Friday, November 25, 2022 a holiday.
Library Report - There will be a Library Board Meeting on Monday, November 28, 2022 at 7pm held at the library.
Police Report - Traffic Enforcement: 8 speeding, 4 other. Calls for service: 8 miscellaneous, 1 drugs, 3 agency assist, 1 theft.
Maintenance Report - The water tower new control panel project is complete. The lagoon was drained and the additional diffusers were installed.
David Hoffman, Mayor of Parkston spoke to the council in regards to contracting out our certified water and wastewater operator until theirs gets certified. It was agreed upon $250 per month plus mileage at the state rate.
Council Concerns/Committee Reports:
Abbink - None
Asche - None
Runyon - None
Bietz - Concerns with removing sales tax on food.
Barrett - None
Thum - None
Hofer - Thanked Jim Sedlacek for offering to power wash the older white stones at the cemetery. Thanked Dennis Bietz for volunteering to help the city guys when needed.
Waste Water Facility Plan Update - The 30 day sampling is complete.
Liquor License Renewals - A motion was made by Bietz, second by Asche to approve the liquor license renewals for Main Stop, Recreation Bar, Ron’s Market and VFW for the year 2023. All voted in favor with Barrett abstaining. Motion carried.
Christmas Decorations - A motion was made by Abbink, second by Bietz to approve the expenditure of $7,373 for 16 Christmas LED decorations from Display Sales. All voted in favor. Motion carried.
City Health Insurance - Wellmark of South Dakota has a 14.99% increase from $759.47 per month per eligible employee in 2022 to $873.33 per month per eligible employee in 2023. A motion was made by Thum, second by Barrett to approve the employee health insurance rates. All voted in favor. Motion carried.
City Vision Insurance - VSP vision plan for $8.71 per month per eligible employee in 2023. A motion was made by Thum, second by Asche to approve the vision care for eligible employees and allow family to be added at the employees expense. All voted in favor. Motion carried.
City Work Comp Insurance - Currently city work comp insurance is with South Dakota Municipal League Worker’s Compensation Pool. The rates increased from $5,675 to $7,912 partially due to claims. A motion was made by Barrett, second by Abbink to approve the renewal coverage with the SDML Pool. All voted in favor. Motion carried.
On-Sale Liquor License - A motion was made by Thum, second by Bietz to approve the Retail (on sale) Liquor license for David Finnell d/b/a Tommy Gunn’s Speakeasy Grill. All voted in favor. Motion carried.
Park Equipment - A motion was made by Thum, second by Asche to order and install three toddler swings and two Spring Riders at the park. All voted in favor. Motion carried.
Park Trash Receptacles - A motion was made by Thum, second by Abbink to purchase four concrete trash receptacles with push door top at the quoted price of $593.38 each plus shipping via Bohlmann Truck when in area. All voted in favor. Motion carried.
Open Payloader Bids - The following sealed bids were opened:
Bidder: Price: Bidder: Price:
SM Equipment, LLC $54,500.00 Schmidt Bros Farms LLC $35,100.00
Jason Bietz $62,000.00 TranSource Truck& Equip $78,700.00
Massey Farms $42,100.00 Hoeke Co LLC $43,650.00
Benjamin Holzbauer $52,510.00 Dakota Sales $45,510.00
Derek Foxhoven $67,100.00
A motion was made by Bietz, second by Runyon to sell the payloader to TranSource with the highest bid of $78,700. All voted in favor. Motion carried.
Police APX4500 Channel Mobile - A motion was made by Thum, second by Bietz to upgrade the channel mobile in the truck at the quoted price of $4,298.50. The equipment is state contract price plus installation and programming. All voted in favor. Motion carried.
Set meeting date for the December Meeting - The meeting will be on Monday, December 12, 2022 at 5:00pm.
A motion was made by Bietz, second by Thum to enter into executive session at 5:41pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Abbink, second by Asche to come out of executive session at 5:57pm, with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Bietz, second by Thum to adjourn the meeting at 5:58pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
Tanya Bult, Finance Officer Curtis Hofer, Mayor