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The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Monday, October 10, 2022. The following council members answered to roll call Randy Abbink, Tim Asche, Myles Runyon, Dennis Bietz, Randy Thum, and Sean Barrett (5:06pm). Others present were Finance Officer Tanya Bult, City Maintenance Chris Simantel and Tristan Bult, Police Officer James Hoffard, James Dunn, Peggy Schelske, and Joe Keppen.
A motion was made by Thum, second by Runyon to approve the agenda. All voted in favor. Motion carried.
A motion was made by Abbink, second by Bietz to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
A motion was made by Thum, second by Asch to approve the bills. All voted in favor. Motion carried.
City Bills Presented:
AFLAC Employee Insurance $342.59
AMAZON Library Books $400.61
B-Y WATER DISTRICT 7,784,000 Gallons $24,247.40
BLACKBURN & STEVENS Code Enforcement Attorney Fees $437.50
CENTRAL FARMERS COOP Diesel $290.08
CITY EMPLOYEE WAGES Finance Officer $2,794.12
CITY EMPLOYEE WAGES Library $709.07
CITY EMPLOYEE WAGES Lifeguard $1,911.67
CITY EMPLOYEE WAGES Police/Code Enforcement $3,449.49
CITY EMPLOYEE WAGES Rubble Site $669.53
CITY EMPLOYEE WAGES Streets $2,898.92
CITY EMPLOYEE WAGES Summer Maintenance $596.17
CITY EMPLOYEE WAGES Water $2,300.47
CITY OF SCOTLAND City Water/ Sewer Bills $386.15
DAKOTA DATA SHRED Equipment Rental $16.00
DAKOTA PUMP INC Sewer Parts $83.54
DAKOTA SUPPLY GROUP Repairs: Pool, Water $2,845.65
FARMERS & MERCHANTS STATE BANK Auto Pay - September $39.81
FENSELS'S ELECTRICAL SUPPLY Lagoon $256.98
FLOWERS & MORE Memorial Plant - Bietz Service $40.00
FREMAE LLC 2,4-D Amine 2.5gal $346.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $614.38
INNOVATIVE OFFICE SOLUTIONS Utility Billing Cards $475.00
IRS Employee Withholding $4,037.80
JOHN STUNDON Water Deposit Refund $50.00
KNIFE RIVER D-2 Asphalt 19.19 Ton $1,477.63
MAIN STOP Gasoline, Ice $555.53
MAXWELL CONSTRUCTION Setrite 4800, Glue $68.00
MCLAURY ENGINEERING Wastewater Study $14,996.25
MYERS SANITATION Residential Garbage $5,552.55
NORTHWESTERN ENERGY Electricity, Natural Gas $5,443.62
PITNEY BOWES LLC Postage Machine Lease $167.34
POSITIVE PROMOTIONS Story Time Supplies $140.07
SCOTLAND HARDWARE Repairs, Maint, Supplies $416.14
SCOTLAND JOURNAL Legals, Notices, Ads $284.96
SCOTLAND REDI-MIX Hydrant Fittings, Clamps $338.00
SD ASSOCIATION OF RURAL WATER Annual Dues - Class B Member $500.00
SD DEPT OF REVENUE Sales Tax: Garbage, Camping $551.94
SD DEPT OF REVENUE Samples: Water $120.00
SD ONE CALL Line Locates - August $26.88
SD RETIREMENT Employee Retirement $1,867.26
SIOUX FALLS TWO WAY RADIO Programming Fees $165.99
US BANK Loan: Drinking Water #1 $2,791.53
US BANK Loan: Clean Water #2 $10,523.60
USA BLUEBOOK Lagoon $5,261.51
VAN DIEST SUPPLY CO Anvil 2+2 ULV $4,077.50
VERIZON Broadband: Police, Water, Meters $120.03
VISION SERVICE PLAN Employee Vision Insurance $43.55
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,797.35
YANKTON JANITORIAL SUPPLY Bathroom Supplies
Ambulance Bills Presented:
AMBILL ASSOCIATES Claims: August (7) $245.00
AMBULANCE WAGES On Call / Trips $794.23
IRS Employee Withholding $131.54
JIM MARUSKA Reimburse: Meal, Training, BLS $213.64
SCOTLAND OIL COMPANY Tires $648.98
Police Report - Traffic Enforcement: 2 parking, 1 ATV. Calls for service: 2 dog complaints, 1 goat, 1 dog bite. Reports: 1 juvenile, 2 DCI assist. Other: 1 harassment call, 3 citizen assist, 1 ordinance letter, 2 interviews for case, 1 drug arrest, 1 state shoot qualify, 2 suspicious people, 1 truancy, 1 transport juvenile, 3 school assist.
Maintenance Report - Aeration Pond is empty with Benders coming tomorrow to clean it. Plans to install the additional pipe on Wednesday. Dakota Pump will be in town tomorrow to look over control panel on Main Street lift station. Started to install the new sand filters at the pool. Pool liner will either be installed this month or in the spring. Waiting on bulbs to replace burned out bulbs on the highway. Water tower control panels will be installed November 1st-3rd. New payloader will not arrive now until January 1st.
Council Concerns/Committee Reports:
Abbink - Property clean-up efforts
Asche - Trimming trees blocking signs and hanging low over the sidewalks
Runyon - None
Bietz - None
Barrett - None
Thum - None
Waste Water Facility Plan Update - A list of sampling protocols were put together. Sampling will continue for 30 days which was agreed on by all parties. After obtaining 30 day data, plan is to regroup and have additional discussions.
Declare Surplus - A motion was made by Thum, second by Barrett to declare the following surplus: Empire Abrasive Sand Blaster, Payloader, Payloader Weights, Salt Dogg Salt Spreader, Henderson Salt Spreader, V-Plow Blade, 1973 Chevy Dump Truck, Buhler Farm King 3-Point Mower, Gas Powered Fan, Queen-B Diesel Heater, Light Duty Cherry Picker, Steel Street Sweep Brushes, Racine Metal Saw, Shop Lights, Park Lights, 6HP Briggs Pump, Mil Generator, Briggs 3HP Blower, Briggs 8HP Engine, Cemetery Fence Panels, Brass Water Meters, Playground Climber, Rock Climbing Wall, Dirt Bike Spring Rider, Dolphin Spring Rider, Horse Spring Rider, Small Slide, Large Slide, Merry-Go-Round, Baby Swing Sets, Swing Sets. All voted in favor. Motion Carried.
Work Comp Roster - Volunteers for the Scotland Fire Department and the Scotland Ambulance Service were updated. It is the intent of the Scotland City Council to cover these volunteers for work comp purposes. The rosters are on file at the City Finance Office. A motion was made by Abbink, second by Thum to approve the Scotland Fire Department and Scotland Ambulance Service rosters and Work Comp coverage for all volunteers listed on the rosters. All voted in favor. Motion carried.
Seeding Grass at Park - Overall consensus of the council was to hold off till spring.
Softball Fields Sprinklers - A quote for $10,193.25 was received from Auch Plumbing to install 800 feet of 2 inch water line from Sixth Street. Two quotes were received to install the sprinkler system in the east and west softball fields. East Softball Field: Tri-State Turf $8,749 and Lawns Unlimited $22,749.81. West Softball Field:
Tri-State Turf $6,187 and Lawns Unlimited $16,705.69.
Speed Limit in Alleys - Reminder that the speed limit in alley ways is 10 miles per hour. Officer Hoffard was asked to monitor and enforce especially in the business district.
Set meeting date for the November Meeting - The meeting will be on Monday, November 7, 2022 at 5:00pm.
A motion was made by Bietz, second by Abbink to enter into executive session at 5:51pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Abbink, second by Runyon to come out of executive session at 6:02pm, with the following action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Thum to accept the resignation from Corrinna Wagner effective immediately. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to make James Hoffard Chief of Police after certification. All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to enter into executive session at 6:11pm for Personnel as per SDCL 1-25-2 Sub (1). All voted in favor. Motion carried.
A motion was made by Barrett, second by Runyon to come out of executive session at 6:31pm, with no action taken. All voted in favor. Motion carried.
A motion was made by Bietz, second by Asche to enter into executive session at 6:32pm for Litigation as per SDCL 1-25-2 Sub (3). All voted in favor. Motion carried.
A motion was made by Thum, second by Abbink to come out of executive session at 6:40pm, with no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Barrett, second by Runyon to adjourn the meeting at 6:41pm. All voted in favor. Motion carried.
ATTEST: CITY OF SCOTLAND, SOUTH DAKOTA
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Tanya Bult, Finance Officer Curtis Hofer, Mayor