The regular meeting of the City of Scotland was called to order by President Tim Asche at 5:00pm on Monday, October 9, 2017. The following council members answered to roll call Joe Bouza, Randy Thum, H. Victor Settje, Ron Dvorak, and Sean Barrett. Others present were Finance Officer Tanya Bult, City Maintenance Employees Bob Green, Ray Beecher, and Jason Alberts, Chief of Police Kirk McCormick, Jim Maruska, Peggy Schelske, Stefani Grosz, and Julie Davis.
A motion was mad by Thum, second by Barrett to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Bouza to approve the minutes of last month’s meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Bouza, second by Dvorak to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
2ND AMMENDMENT OUTDOORS Police Ammo $250.00
AFLAC Employee Insurance $373.51
ARAMARK CareGuard Mats: September $47.15
B-Y WATER DISTRICT 6,190,000 Gallons $19,306.00
BARNES & NOBLE, INC Library Books $198.34
BOB GREEN Reimburse: Pool Supplies $383.44
CENTRAL FARMERS COOP Tires, Diesel, Battery, Oil $1,035.90
CITY EMPLOYEE WAGES Finance Office $2,006.80
CITY EMPLOYEE WAGES Library $915.41
CITY EMPLOYEE WAGES Lifeguards $615.14
CITY EMPLOYEE WAGES Police $2,592.04
CITY EMPLOYEE WAGES Rubble Site $439.35
CITY EMPLOYEE WAGES Sewer $2,089.21
CITY EMPLOYEE WAGES Streets $2,774.05
CITY EMPLOYEE WAGES Summer Maintenance $92.35
CONCRETE MATERIALS Hot Mix $1,157.52
DAKOTA DATA SHRED Document Destruction $51.75
GOLDEN WEST COMMUNICATIONS Phone, Internet, and Fax $332.56
GRAHAM TIRE S.F. NORTH Payloader Tires $3,884.64
GREEN AUTO REPAIR Part & Labor $1,291.38
IRS Employee Withholding $3,772.47
KENT LEHR Attorney Fees $255.80
KIRK MCCORMICK Reimburse: Cell Phone & Supplies $64.49
MAGUIRE IRON, INC Water Tower Relining Project $47,770.00
MAIN STOP Gasoline $293.23
MARILYN KOKESH Water Deposit Refund $75.00
MCLAURY ENGINEERING Water Tower Relining Project $80.00
MIDWEST RADAR & EQUIPMENT Radar - Yearly Recertified $40.00
MYERS SANITATION Residential Garbage Service $4,894.50
NORTHWESTERN ENERGY Electricity / Natural Gas $5,260.14
ONE OFFICE Police & Finance Office Supplies $2,633.26
PITNEY BOWES LLC Postage Machine Lease $194.10
PSECO PUBLIC SAFETY EQUIPMENT Gun Rack w/ Lock $289.00
PURCHASE POWER Postage $604.50
RIVERSIDE HYDRAULICS & LABS Rebuilt Champion Cylinder $175.45
SCHUURMANS FARM SUPPLY Switch, Clutch, Wheelmotor $1,219.35
SCOTLAND HARDWARE Repairs/Maint & Supplies $3,519.92
SCOTLAND JOURNAL Notices & Ads $338.35
SCOTTIE STOP Gasoline $78.50
SD ASSOCIATION OF RURAL WATER 2018 Annual Dues $485.00
SD DEPT OF REVENUE - SALES TAX Sales Tax - Garbage, Camping $364.26
SD DEPT OF REVENUE - WATER SAMPLE Samples - Water $15.00
SD ONE CALL Line Locates - August $11.20
SD RETIREMENT Employee Retirement $1,833.85
SUPPLEMENTAL RETIREMENT Supplemental Employee Retirement $680.00
TANYA BULT Reimburse: City Hall Keys $8.52
TYNDALL NAPA Lagoon - Air Filter $34.60
US BANK TRUST Clean Water #1 $4,358.43
US BANK TRUST Clean Water #2 $10,523.60
US BANK TRUST Drinking Water #1 $2,791.53
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $3,475.00
YANKTON JANITORIAL SUPPLY, INC Bathroom Supplies $317.60
Ambulance Bills Presented By:
AMBILL ASSOC Claims: 5 $175.00
AMBULANCE WAGES On Call / Trips $981.06
ELECTRONIC ENGINEERING Pagers $1,255.80
IRS Employee Withholding $171.69
RETTEDAL'S DEPT STORE EMT Polo Shirt $37.00
SANFORD HEALTH Monthly Education $300.00
S.A.A. Bills Presented By:
MAIN STOP Bean Bag Tourney Supplies $146.63
NORTHWESTERN ENERGY Electric $292.47
SCOTLAND JOURNAL Bean Bag Tourney Ad $76.60
Finance Officer’s Report - In September thirty-five notices of intent to disconnect service letters were mailed out with one being disconnected. September Building Permits: Jay Weidenbach, Replace Windows; Dayna Frank, Fence.
Chief of Police Report - Traffic Enforcement - Speed: 5; Parking: Warnings regarding parking the wrong way; Other: 2. Responded to - Found Property: 1; Alarm: 2; Animal: 6; Theft: 1; Medical: 1; Parking: 2; Misc: 4; Crash: 2; Driving: 2; Funeral: 1; Harassment: 1; Trespass: 1. Reports - Hit & Run; Warrant Arrest; Criminal Trespass. Arrests - Warrant; Trespassing. Code Enforcement - Opened: 1. Closed: 2. Unlicensed Dog Citations; Pulkrabek property still pending for a hearing date. Other - Child Protection Team Meeting; Fingerprints; Firearms Training; Read to Children at the Library.
City Maintenance Employee Report – The 775 ton of crushed concrete is all used up and the remaining alleys will get gravel. Working on tree trimming throughout town this week. In a week or two depending on temps the camping pads and bathhouse water will be shut off and winterized. Jason Alberts started on September 27 with reading water meters.
Public Concerns - Jim Maruska spoke on behalf of the fire dept. He is on a sign committee that has talked about an interest in the bell that is no longer used located behind the water plant building. The committee would like to possibly incorporate it into their fire dept sign to be place out front of the new fire hall. Once the design is complete it was suggested to come back to the council for the possible bell relocation approval.
Council Concerns/Committee Reports:
Bouza - Received compliments regarding the alleys with the crushed concrete. Complaints on increased numbers of cats running at large.
Thum - Received compliments regarding the alleys with the crushed concrete.
Settje - None
Dvorak - None
Barrett - None
Asche - Status on the ball field bathrooms.
Greg Atkinson Sewer - Per Mike, Insurance Rep, it’s city liability insurance that covers the sewer main. Was the city liable? Did the City do something to clog the lines while working on the main? No claim as the city was not working on the sewer mains per Bob Green and Ray Beecher. Did the city receive notices about an issue and failed to look into the issue? No claim as the city was unaware of the issue until the plumber contacted the city maintenance gentlemen the day of the incident. Has the city been failing on the maintenance of the main? No Claim as the city has Bender’s come video and clean the mains on a 5-6 year rotation. If a neighbor flushes a diaper, paper towel, feminine products, etc. down the sewer and it clogs the main that is considered a “sudden and accidental claim” which the land owner has the option to purchase that additional insurance. The city however is not held liable. The claim will remain denied unless video or a written statement is presented.
Prescription Drug Take Back Program - A brief over view was held about the two options for the consumer drug take back program. Option 1: $135 per month including receptacle and supplies for monthly returns. Option 2: $90 per month including receptacle and supplies for monthly return and advertising opportunities. Officer McCormick spoke about a program Yankton Police Dept has available to the public 24 hours a day. Anyone can drop off unused prescriptions at the Police Dept lobby at any time. A motion was made by Settje, second by Dvorak to not take part in the agreement of a local consumer drug take back program. All voted in favor. Motion carried.
Fire/EMT Roster - A motion was made by Dvorak, second by Settje to acknowledge and approve the current firemen (Dick Behl, Bob Green, Mike Mehrer, Tim Furney, Jim Maruska, Sean Barrett, Troy Furney, John Bult, Jeff DeBoer, Michael Behl, Chad Odens, Jared Schortzman, Calby Auch, Andy Vitek, Clinton Sieben, Kyle Stewart, Vincent Bickner, Joe Kronaizl, Dexter Grosz, Jared Zweifel, Dillon Fischer, Tanner Suess, Logan Winckler, Josh Kass, and Connor Grosz) and the current EMT’s (Dick Behl, Michael Behl, Shelly Gibbins, Jim Maruska, Steve Maruska, Mariah Suess, Tammy Rueb, Sonja Davis, Jayme Kocourek, Kirk McCormick, and Shantel Geiman) rosters per the SDML Work Comp Regulations. All voted in favor. Motion carried.
Scotland Ambulance Grant - Jim Maruska, Ambulance Director spoke to the council regarding a few grants that are available through the SDML Work Comp. First grant option is for the Stryker Power-PRO™ cot which Includes: IV Pole, Fowler O2 Holder, and storage flat will be a 60% discount off of the list price $17,225. So the out-of-pocket expense in 2017 was $10,335. Second grant option is for the Stryker Power-LOAD™ Model 6390 will be a 33% discount off of list price $26,696. So the out-of-pocket expense in 2017 was $17,894.63. A motion was made by Settje, second by Thum to apply for the Stryker Power-Load grant. All voted in favor. Motion carried. A brief discussion was held regarding the 1994 Ford Ambulance.
Set meeting date for the November Meeting - The meeting will be on Monday, November 6, 2017 at 5:00pm.
With no further business to discuss a motion was made by Thum, second by Barrett to adjourn the meeting at 5:34pm. All voted in favor. Motion carried.
Tim Asche, President
Tanya Bult, Finance Officer