The regular meeting of the City of Scotland was called to order by Mayor Curtis Hofer at 5:00pm on Tuesday, October 9, 2018. The following council members answered to roll call Tim Asche, Victor Settje, Dennis Bietz, Sean Barrett, and Randy Thum. Those council members absent were Ron Dvorak. Others present were Finance Officer Tanya Bult, City Maintenance Bob Green, City Police Officer Brian Humphrey, Craig Winckler, and Peggy Schelske.
A motion was made by Barrett, second by Bietz to approve the agenda. All voted in favor. Motion carried.
A motion was made by Thum, second by Asche to approve the minutes of last month’s regular meeting. All voted in favor. Motion carried.
The bills were presented and a motion was made by Thum, second by Barrett to approve the bills. All voted in favor. Motion carried.
City Bills Presented By:
AFLAC Employee Insurance $211.27
ALL AROUND SURFACES New Bathroom - Epoxy Floor $1,224.00
ARAMARK CareGuard Mats: September $82.50
B-Y WATER DISTRICT 6,562,000 Gallons $20,459.20
BOHLMANN, INC Trash Receptacles (2-Rec, 2-Pool) $1,500.00
CENTRAL FARMERS COOP Diesel $29.75
CHASE PEST SERVICE Pest Control: City Hall & Fire Hall $120.00
CITY EMPLOYEE WAGES Finance Office $2,282.85
CITY EMPLOYEE WAGES Library $837.46
CITY EMPLOYEE WAGES Lifeguard $555.55
CITY EMPLOYEE WAGES Police $1,150.23
CITY EMPLOYEE WAGES Rubble Site $477.92
CITY EMPLOYEE WAGES Streets $2,313.68
CITY EMPLOYEE WAGES Sewer $1,419.28
CITY EMPLOYEE WAGES Summer Maint $148.04
DAKOTA DATA SHRED Document Destruction $54.41
FISCHER ELECTRIC Sewer Lift - Conklin $841.87
FLOWERS & MORE Maintenance City Planters $575.00
GOLDEN WEST COMMUNICATIONS Phone, Internet, Fax $294.76
HANSEN LOCKSMITHING Change Combo on Door $119.00
IRS Employee Withholding $2,724.72
J.P. COOKE COMPANY Dog Tag License $280.75
JASON ALBERTS Cell Phone - October $50.00
MAIN STOP Gasoline $216.85
MYERS SANITATION Residential Garbage Service $4,911.25
NORTHWESTERN ENERGY Electricity, Natural Gas $4,898.32
PITNEY BOWES Postage Machine Lease $167.34
SCOTLAND HARDWARE Repairs/Maint & Supplies $61.35
SCOTLAND JOURNAL Notices, Ads $518.61
SCOTLAND MEDICAL CLINIC Hepatitis B Shots $140.07
SCOTLAND OIL COMPANY Diesel, Oil Change $116.58
SCOTTIE STOP Gasoline, Diesel $300.04
SD ASSOCIATION OF RURAL WATER Annual Dues - Class B Member $485.00
SD CHILD SUPPORT Monthly Payment $679.38
SD DEPT OF REVENUE - SALES TAX Sales Tax: Garbage, Camping $388.27
SD DEPT OF REVENUE - WATER SAMPLE Samples: Water $315.00
SD ONE CALL Line Locates - August $35.84
SD RETIREMENT Employee Retirement $1,334.54
TYNDALL NAPA Mirror, Starter Fluid, V-Belt $173.79
US BANK Loan - Drinking Water $2,791.53
US BANK Loan - Clean Water $10,523.60
VERIZON Police Mobile Broadband $40.01
WELLMARK BLUECROSS BLUESHIELD Employee Health Insurance $2,116.32
WIEMAN LAND & AUCTION 2007 Ford Dump Truck $20,000.00
YANKTON JANITORIAL SUPPLY Bathroom Supplies $189.40
YANKTON PRESS & DAKOTAN Ad - Chief of Police $616.26
Ambulance Bills Presented By:
ALL FLAGS, LLC Flag Pole $1,670.97
AMBILL ASSOCIATES Claims: August (6) $210.00
AMBULANCE WAGES On Call / Trips $836.21
BOUND TREE Medical Supplies $1,664.45
IRS Employee Withholding $143.41
JIM MARUSKA Reimburse: Meal $8.79
MOORE MEDICAL Medical Supplies $1,860.12
SCOTLAND HARDWARE Supplies $55.92
TANYA BULT Reimburse: Postage $13.65
S.A.A. Bills Presented By:
MAIN STOP Bean Bag Tourney - Food $166.70
SCOTLAND JOURNAL Bean Bag Tourney Ad $114.20
SCOTLAND ATHLETIC ASSOCIATION Closed City Account $16,224.56
Finance Officer’s Report - In September 25 notices of intent to disconnect service letters were mailed with none being disconnected. September Building Permits: Patty Diede - Replace Front Steps; Jared Zweifel - Roof, Siding, Fence. Bon Homme Yankton Electric sent an invite to an informative luncheon meeting regarding REED Funds. Bult passed out information from the municipal league pertaining to the Amendment W that will be on the November ballot.
Police Report - Working on all the unlicensed dogs in town. All but a handful of dogs are licensed and current with the city. Did an escort for the homecoming parade and a funeral. Had one call for a dog at large.
City Maintenance Employee Report - Main street lift station was discussed regarding a replacement pump. A crown pump was ordered from Mitchell at the quoted price of $10,000 with plumbing. Swept excess rock off streets that were chip sealed this summer. Getting ready for winter with plans to actively use the snow removal alert ordinance (Chapter 6.06) this year. It was determined to place an ad in the newspaper plus have Officer Humphrey contact homeowners and start giving written notices prior to the first snow.
Council Concerns/Committee Reports:
Asche - None
Settje - Cemetery Fence
Bietz - None
Barrett - Curb & Gutter
Thum - Curb & Gutter
Animal Ordinance - It was tabled to next month’s meeting.
Cemetery Fence - Thum looked into a new fence that would be 3 foot by 8 foot panels and would run approximately $18,000 for just materials. Barrett spoke with the colony and they thought they could make some replacement panels for a couple hundred dollars. Bob thought he and Jason could paint and install some new posts to sturdy up and straighten out the fence with about 5 replacement panels needed. The brick entrance posts will be looked into being repaired and/or replaced as well.
Restricted Site Use Update - The City received verbal approval from Craig and Dorene Winckler as landowners to start the restricted site use application process. A contract will need to be drawn up pending if the application is approved by state and county.
Ford Dump Truck - A motion was made by Barrett, second by Asche to declare the third axel on the 2007 Ford dump truck surplus property. All voted in favor. Motion carried.
Box Scraper - The question was asked if a box scraper would be beneficial to use in the alleys. It was suggested that a blade with gage wheels attached to the skid loader would possibly be more valuable.
Set meeting date for the November Meeting - The meeting will be on Tuesday, November 13, 2018 at 5:00pm.
A motion was made by Thum, second by Settje to enter into executive session at 5:59pm for Personnel as per SDCL 1-25-2 Sub (1) - Chief of Police Applications. All voted in favor. Motion carried.
A motion was made by Bietz, second by Thum to come out of executive session at 6:24pm no action taken. All voted in favor. Motion carried.
With no further business to discuss a motion was made by Thum, second by Bietz to adjourn the meeting at 6:24pm. All voted in favor. Motion carried.
Cutis Hofer, Mayor
Tanya Bult, Finance Officer